Fort Walton Beach Council agenda — 08-11-09 regular — reading text

recommended that minutes be taken of the CAC meetings and that the members of the CAC take their roles seriously. There was no additional public input. Mr. Miller moved to terminate the Agreement between Okaloosa County Development Corporation ( OCDC) and the City of Fort Walton Beach for the administration of Community Development Block Grant ( CDBG) funding for fiscal year 2009 -10 to reside within the City's Engineering Services Department. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Garvie, Nabors, Patterson, and Rynearson in favor (Reeves absent). FUNDING FOR RESURFACING PROJECTS /RES. 2009 -25 Consideration of a request to authorize the Mayor to execute three ( 3) Local Agency Program Agreements for five ( 5) road resurfacing projects to be funded through the American Recovery and Reinvestment Act of 2009; and authorize the City Manager to proceed with procuring design /build contracts for each project. 9-  231 Regular Council Meeting 6/ 23/ 09 RESURFACING PROJECTS ( CONY) Michael Beedie, City Engineer, advised that FDOT informed, that the City received funding from the American Recovery and Reinvestment Act (ARRA) in the amount of $ 1, 607, 246. 00 for the resurfacing of five roadways segments consolidated into three projects. The three projects are 1) Yacht Club Drive and Memorial Parkway NW, $ 726, 114. 00; 2) County Club Avenue, 448,334.00; and Wright Parkway SW and Bay Drive SE, $ 432, 798. 00. Mr. Beedie advised the funding is 100 percent grant funding so no City match is required, and once a Notice to Proceed is issued for each project, a budget amendment will be necessary via resolution to accept the funding and account for the grant funds in either the fiscal year 2008 -09 or 2009 -10 budget, depending on the Notice to Proceed date. Mr. Beedie also advised that Resolution 2009 -25 formalizes the actions of the agreement. RES. 2009 -25, ROAD RESURFACING PROJECTS A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE THREE LOCAL AGENCY PROGRAM AGREEMENTS FOR FIVE ROAD RESURFACING PROJECTS TO BE FUNDED THROUGH THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009; AUTHORIZING THE CITY MANAGER TO PROCEED WITH PROCURING DESIGN /BUILD CONTRACTS FOR EACH PROJECT UPON RECEIPT OF A NOTICE TO PROCEED FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION. The Mayor asked for public input. There was none. Mr. Rynearson moved to authorize the Mayor to execute three ( 3) Local Agency Program Agreements for five ( 5) road resurfacing projects to be funded through the American Recovery and Reinvestment Act of 2009; and authorize the City Manager to proceed with procuring design /build contracts for each project, and to adopt Res. 2009 -25. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Garvie, Nabors, Patterson, and Rynearson in favor (Reeves absent). BUILDING CODE INSPECTIONS /PLAN REVIEW SERVICES MUTUAL AID AGREEMENT Consideration of approval of Building Code Inspections and Plan Review Services Mutual Aid Agreement. Tim Bolduc, Building Official, advised the mutual aid agreement is between the building departments of Fort Walton Beach, Destin, and Okaloosa County, and provides a clear means for the various building divisions to provide assistance with building inspections and plan review services to the other agencies included in the Agreement. Mr. Bolduc also advised the Agreement provides a clear means to cover any costs incurred while providing the services under the Agreement. The Mayor asked for public input. There was none. Mr. Rynearson moved to approve the Mutual Aid Building Code Agreement for Inspections and Plan Review Services and authorize the Mayor to execute the agreement. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Garvie, Nabors, Patterson, and Rynearson in favor (Reeves absent). 10- 232 Regular Council Meeting 6/ 23/ 09 APPOINT VOTING DELEGATE FOR THE FLOC CONFERENCE Appoint a Voting Delegate for the Florida League of Cities ( FLOC) Conference in August. Mr. Nabors nominated Bill Patterson as the voting delegate for the FLOC Conference August 13 -15, 2009. - There were no further nominations. The Mayor called for the vote on the nomination of Bill Patterson as the voting delegate for the FLOC Conference August 13 -15, 2009 and it carried unanimously with Holmes, Miller, Garvie, Nabors, Patterson, and Rynearson in favor (Reeves absent). CITY MANAGER REPORTS The City Manager asked Police Chief Ted Litschauer to give Council a report on the problem of live bears in the Lovejoy /Sylvania Heights area. Chief Litschauer advised the police department is doing all it can and that educating the citizens of the area is the best way in the effort to control the situation. CITY ATTORNEY REPORTS Consideration of terminating the services of James Murray and transferring case management of forfeiture cases to City Attorney. The City Attorney advised she has been on a flat rate contract with the City since February 2009 as a way of controlling the costs of legal services for the City, and this action would be a cost saving measure to the City. Mr. Holmes moved to terminate the services of James Murray and approve the City Attorney to handle forfeiture matters to include the transfer of all open forfeiture cases to the City Attorney. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Garvie, Nabors, Patterson, and Rynearson in favor (Reeves absent). MAYOR/ COUNCIL COMMENTS Mr. Holmes discussed the problem of a lack of quorum at City board /committee meetings and that ideas need to be looked at to solve the problem.Mr. Holmes also commented that the medians are looking really good, and advised that the TPO will be meeting on July 21 at the Fort Walton Beach library to discuss road improvements. Mr. Miller commented on the positive change and the ' can do' attitude of the current Council, and that the goal of the Council is to provide quality service to the citizens of the City. Mr. Garvie noted that the actions taken by Council this evening that were of a financial nature did not involve any spending of monies by the City. Mr. Patterson discussed his feeling that tourists unknowingly promote panhandling, and that signage be erected stating that panhandling not be encouraged. Mr. Patterson also stated that Ord. 1791 is a long time coming and that Staff is going in the right direction with the economic development plan. Mr. Rynearson challenged everyone to find ways and ideas to stop panhandling.  2 3 Regular Council Meeting 6/ 23/ 09 MAYOR/ COUNCIL ANNOUNCEMENTS ( CONT) The Mayor noted the two successful events that recently occurred at the Landing, the Kids Days and the Puerto Rican Festival; he advised he attended the airport dedication of the special reception area for the incoming /outgoing troops; announced the OCLOC dinner hosted by the City on July 21 at Two Trees with General Davis as the guest speaker, and advised that he and Mr. Garvie attended the farewell get together for Museum Director Laura Bessinger -Morse and that she will be missed. ADJOURNMENT There being no further business, the meeting adjourned at 8:26 pm. APPROVED: MAYOR: ATTEST: CITY CLERK Ive 12_  235 MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA JUNE 307 2009 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, June 30, 2009 at 5 :.30 p.m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes; Virgil Miller ;.Dennis Reeves; Bill Garvie, Bobby Nabors; Bill Patterson; and Dick Rynearson - Also Present: Robert Mearns, City Manager; Toni Craig, City Attorney; and Department Directors. Absent: Helen Spencer, City Clerk PURPOSE The purpose of this meeting is to set the tentative ad valorem millage rate for FY 2009 -10. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, and then state his or her name and address for the record. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Garvie moved to approve the agenda as the business of the day. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. TENTATIVE MILLAGE RATE The City Manager advised the City has not yet received the DR420, the document that establishes the taxable value for the City upon Which the millage rate is based. The City Manager advised it is due from the Property Appraiser by July 1, and suggested a special meeting on Thursday, July 2, during the day or early evening to set the millage rage. He advised that from a staff perspective, the tentative millage rate of 4. 1986 mills has not varied from last year and it is not contemplated on being changed, and he asked for an agreeable time on Thursday to meet. Mr. Holmes moved to continue the meeting to Thursday, July 2, 2009, at 2: 30 pm. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. APPROVAL OF RENEWAL OF LAW ENFORCEMENT MUTUAL AID Police Chief Ted Litschauer requested Council' s approval of the Law Enforcement Mutual Aid Agreement which involves, the law enforcement agencies in Okaloosa County. Chief Litschauer advised it is a verbatim replacement for a previously signed agreement. The Mayor asked for public input. There was none. Mr. Reeves moved to approve the Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement. Mr. Miller seconded motion and it carried unanimously with Holmes, Miller, Reeves,' Garvie, Nabors, Patterson, and Rynearson in favor. 13-  Special Council meeting 6 -30 -09 236 BUSINESS RETENTION PANEL APPOINTMENTS The City Manager informed that at the June 23, 2009 meeting, Council established the formation of a Business Retention Panel to include nine key stakeholders who represent a cross -section of the Fort Walton Beach business community to serve at the request of Council. The mission: of the Panel is to identify obstacles and opportunities the City may consider to ultimately improve and stabilize