Okaloosa County School Board — Regular Meeting, October 12, 2015 — reading text

the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Performance Plan/School Improvement Plan for 2015-2016 for all Okaloosa County schools. Public Content Each school has submitted a School Performance Plan/School Improvement Plan for the 2015-2016 school year based on the attached guidelines and timeline. Most schools have elected to use the district template approved by the FLDOE, while Silver Sands School, Richbourg, and Emerald Coast Career Institute North have elected to use the state template. A notebook of all SPPs will be maintained in the Assistant Superintendent of Curriculum's office. Each School Board Member will be provided a notebook with the SPPs of the schools within their assigned district. File Attachments 2015-2016 SPP Timeline.pdf (175 KB) 2015-2016 SPP TAP.pdf (479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 Florida Safe Schools Assessment Report 2015, presented by Andy Johnson, Specialist, Safe Schools, Athletics and Health, recommneded by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Recommended Action : Motion to approve the Florida Safe Schools Assessment Report 2015 to be submitted to the Florida Department of Education. Public Content The Florida Safe Schools Assessment report is a self assessment of the Okaloosa County School District's safety and security best practices. This annual report assess safety policies and procedures currently in place within multiple departments of the School District. File Attachments Florida Safe Schools Assessment Report 2015.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Invocation at School Board Meeting Meeting : Oct 12, 2015 - Regular Meeting Type : Action File Attachments Opinion Letter-Invocation.pdf (429 KB) Motion & Voting Motion to continue to have an invocation before School Board meetings, and that the attorney be directed to prepare a procedure in accordance with the recommendations in his letter of opinion, and to include in the procedural guidelines rquirements that participants offering the invocation be a resident of Okaloosa County or from an organization headquartered in Okaloosa County and that has a 501(c) (3) designation. Motion by Rodney Walker, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Rodney Walker No: Melissa Thrush, Lamar White 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Oct 12, 2015 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 11, Pre-GMP Roof Replacement Project for Choctawhatchee High School Gymnasium, presented by Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Fiscal Impact : Yes Dollar Amount : $52,000.00 Budgeted : Yes Recommended Action : Motion to approve Pre-GMP for Program No. 5, Task Order No. 11, Roof Replacement for Choctawhatchee High School Gymnasium Roof in the amount of $52,000.00. Public Content Approval is requested to begin the Pre-GMP phase services for Program 5, Task Order #11, Roof Replacement Project for Choctawhatchee High School Gymnasium Roof. The Pre-GMP cost is $52,000. Scope of Work This project consists of the tear off and replacement of the Gymnasium Roof. There are approximately 172 squares of roofing; the new roofs will be the District standard of Modified Bitumen roofing with Poly- Iso insulation and all required metal flashings, gutters etc. File Attachments Task Order #11 Choctaw Gym roof site map roof replacement project.pdf (78 KB) PreGMP TO#11 Choctaw HS Gym roof replacement.pdf (17 KB) Motion & Voting Motion to approve Pre-GMP for Program No. 5, Task Order No. 11, Roof Replacement for Choctawhatchee High School Gymnasium Roof in the amount of $52,000.00. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 12, Pre-GMP for Fort Walton Beach High School Phase 5 HVAC Replacement Project, presented by Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Fiscal Impact : Yes Dollar Amount : $69,000.00 Budgeted : Yes Recommended Action : Motion to approve Pre-GMP for Program 5, Task Order #12, Fort Walton Beach High School Phase 5 HVAC Replacement Project in the amount of $69,000.00. Public Content Description of work for Fort Walton Beach High School Phase 5 HVAC Replacement Project Pre-GMP: $69,000 This project consists of an upgrade/replacement of the HVAC systems serving the 500 area of the campus. The area to be modified consists of the Band and Choral Rooms, two (2) Art Rooms and miscellaneous Offices, etc. in the 500 Section of Fort Walton Beach High School. The project will begin during the winter of 2015 and complete in the Spring of 2016. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #10, #14 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #03 located in the 200 Area will be installed and tied back into the existing ductwork and piping in this area. Also included are the replacement of all light fixtures and new acoustical ceilings and tile in the 500 area. File Attachments TO #12 drawing FWBHS PH 5 HVAC Replacement Project.pdf (116 KB) TO #12 Description Pre GMP FWBHS Phase 5 Sept 2015.pdf (20 KB) Motion & Voting Motion to approve Pre-GMP for Program 5, Task Order #12, Fort Walton Beach High School Phase 5 HVAC Replacement Project in the amount of $69,000.00. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.3 Pre-purchase of roof top HVAC units for Program 5, Task Order No. 12, Fort Walton Beach High School Phase 5 HVAC Replacement Project, presented by Steve Bolton, Director of Facilities, Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $89,731.00 Budgeted : Yes Recommended Action : Motion to approve the pre- purchase of roof top HVAC units for Program 5, Task Order No. 12, Fort Walton Beach High School Phase 5 HVAC Replacement Project, in the