Okaloosa County School Board — Regular Meeting, October 12, 2015 — reading text

Motion to approve the purchase from Trane in the amount of $35,211 to replace the Performance Climate  Changer at Fort Walton Beach HS. Public Content Request approval of the purchase from Trane in the amount of $35,211 to replace the Performance Climate Changer at Fort Walton Beach HS. This purchase will be made through tag-on bid #TCPN R5045. Funds will be paid from Capital funds, project 0319 Districtwide - HVAC Replacement. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #16-59 Denise Dicharry, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : Yes Budget Source : Internal Funds, Eaglettes Dance Team Recommended Action : Motion to approve Service Agreement #16-59 between Denise Dicharry and The School Board of Okaloosa County, on behalf of Niceville High School, in the amount of $4,000 to provide dance instruction and choreography. Public Content Motion to approve Service Agreement #16-59 between Denise Dicharry and The School Board of Okaloosa County, on behalf of Niceville High School, in the amount of $4,000. The Provider will provide dance instruction and choreography and be paid $200.00 per hour for up to 20 hours, for a total contract not to exceed $4,000. Funds will be paid from internal funds, Eaglettes Dance Team. The Agreement is effective November 30, 2015 through December 2, 2015. A copy of the Agreement is attached. For additional information, please contact Brooke James, Niceville High School at (850) 844-4114. File Attachments SA# 16-59.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Service Agreement #16-69 Comprehensive Therapy Consultants, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,520.00 Budgeted : Yes Budget Source : General Funds, Project 3008 School Instr Contracts-Dist Fund Recommended Action : Motion to approve Service Agreement #16-69 between Comprehensive Therapy Consultants and The School Board of Okaloosa County, FL, on behalf of the ESE Department, in the amount of $58,520 to provide speech and language therapy. Public Content Motion to approve Service Agreement #16-69 between Comprehensive Therapy Consultants and The School Board of Okaloosa County, FL, on behalf of the ESE Department, in the amount of $58,520.00 to provide speech and language therapy. The Provider will be paid $55.00 per hour for up to 1,064 hours, for a total contract amount not to exceed $58,520.00. Funds will be paid from general funds, project 3008 Schl Instr Contracts-Dist Fund. The Agreement is effective October 19, 2015 through June 6, 2016. A copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 16-69.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 RFP 16-01 Group Medical Insurance, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranked respondent, Blue Cross Blue Shiield of Florida. After receiving presentations and committee discussion the committee members individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes. The committee's final rankings are as follows: 1. Blue Cross Blue Shield of Florida 2. United Healthcare 3. Aetna Public Content Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranked respondent, Blue Cross Blue Shield of Florida. After presentations and committee discussion the committee members individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes. The committee's final rankings are as follows: 1. Blue Cross Blue Shield of Florida 2. United Healthcare 3. Aetna For additional information, please contact Russ Frakes, Specialist, Risk Management at (850) 833-3190. File Attachments RFP16-01_Committee Recommendation.pdf (17 KB) 9-30 and 10-5 RFP Meetings.pdf (1,610 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Insurance Benefit Renewals for 2016 Plan Year, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Oct 12, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 12, 2015 Absolute Date : Oct 12, 2015 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the employee benefit program renewals for the 2016 plan year. Public Content The Life and Long Term Disability insurance plans are both being renewed for the third year of a three year contract with no rate increase. Despite the agreement setting forth a premium increase of 28%, Delta Dental has offered a 14% renewal for the 2016 Plan Year. The Benefits Oversight Group has voted to recommend approval of this renewal. An RFP is currently out for the District's Group Medical Insurance and will be presented under a separate agenda item. The Group Flexible Benefits Plan is presented for approval of a one year annually renewable extension with no changes. The document will be posted upon receipt from Lockard & Williams. File Attachments Renewal Confirmation - SunLife - 2016.pdf (44 KB) Group Flexible Benefits Plan.pdf (468 KB) Employee Benefit Renewal 2016.pdf (124 KB) LTD Renewal Letter.pdf (39 KB) HRA Agreement.pdf (567 KB) Consent Our adopted rules of