Okaloosa County BOCC — September 3, 2013 — C03-0927-GM — reading text

EXHIBIT B CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: 9/13/10 Contract/Lease Control #: C03-0927-GM Bid #: NIA Contract/Lease Type: AGREEMENT Award TO/Lessee: OKALOOSA COORDINATED TRANSPORTATION Lessor/Owner: OKALOOSA COUNlY Effective Date: 10/01/2010 Expiration Date: 09/30/2015 Description of Contract/Lease: PROVIDE COUNlY TRANSIT SYSTEM Department Manager: =G.:......:.M_ Department Monitor: E. KAMPERT Monitor's Telephone #: 651-7180 Monitor's FAX # OR E-Mail: EKAMPERT@CO.OKALOOSA.FL.US Date Closed: CONTRACT # C03-0927-GM OKALOOSA COORDINATED TRANSPORTATION OPERATE COUNTI' TRANSIT SYSTEM EXPIRES: 09/30/2015 Cc: Finance Dept Contracts & Grants Division  EXHIBITE CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: C03-0927-PI3-71 Tracking Number: #822 Contractor/Lessee Name: OKALOOSA COUNTY TRANSIT Purpose: CONTRACT RENEWAL Date/Term: 5 ADDITIONAL YEARS 1. ~ATER THAN $25,000 2. 0 $25,000 OR LESS Amount: TBD VIA ANNUAL BUDGET 3. 0 $10,000 OR LESS Department: GROWTH MANAGEMENT Dept. Monitor Name: C. JOHNSON Purchasing Review Date: Risk Management Review Date: I. -I ~ -·~.CS· County Attorney Review of:: frt( M (JJi2f 'r;e.;L ~ ~ Approved as written: rJ~t-M W(w h., lxDJj91;> hl<;'~530 County Attorney Date: &_ 1~rfJC Following Okaloosa County Board of County Commissioners approval: Contract & Grant Review Document has been received: Contracts & Grants Manager ---' *Proof of budget approval WILL BE submitted with Agreement for coordination. REVISED BY Bee 11-8-00  EXHIBIT E CONTRACT & LEASE INTERNAL COORDINATION SHEET ContractiLease Number: C()3 -f8'Z7- PJ3.- 71 Tracking Number: # 450 ContractorlLessee Name: OKALOOSA COUNTY COORDINATED TRANSPORTATION Purpose: COUNTY PUBLIC TRANSIT OPERATION Date/Term: EXPIRES 2118/2005 1. ~ATER THAN $25,000 2. 0 $25,000 OR LESS Amount: AS PER TASK ORDER SCHEDULE 3. 0 $10,000 OR LESS Department: GROWTH MANAGEMENT Dept. Monitor Name: CHRISTY GODWIN Purchasing Review /~(~. ~ r Procu ,emenr uirements are met: [tL C£1( (J23h"Jr--: ' Date: Con ac s [Lease Coordinator r ]- \.. Risk Management Review Approved as written: Date: Risk Management Director County Attorney Review Date: Following Okaloosa County Board of County Commissioners approval: Contract & Grant Review Document has been appropriately reviewed and is executable: \S rJ.-;vJ)Q.k f - (~;Jl~ Date: :-4 - 2- ~ - 03 Contracts & Grants Manager *Proof of budget approval WILL BE submitted with Agreement for coordination. REVISED BY Bee 11-8-00 01 • 'n :~ EXHIBITE CONTRACT & LEASE INTERNAL COORDINATION SHEET ContractiLease Number: Ct9;5 - f.J127 .. tlJ:3 .. 7 ( Tracking Number: # 450 ContractoriLessee Name: OKALOOSA COUNTY COORDINATED TRANSPORTATION Purpose: COUNTY PUBLIC TRANSIT OPERATION Date/Term: EXPIRES 2/18/2005 1. ~REATER THAN $25,000 2. D $25,000 OR LESS Amount: AS PER TASK ORDER SCHEDULE 3. D $10,000 OR LESS Department: GROWTH MANAGEMENT Dept. Monitor Name: CHRISTY GODWIN Purchasing Review Contr Date: _..y.(1. . : :~-Pl:,. .! :3:. . - Risk Management Director County Attorney Review Approved as written: Date: - - - - - - County Attorney Following Okaloosa County Board of County Commissioners approval: Contract & Grant Review Document has been appropriately reviewed and is executable: f1 \, .~ , . Date: "\. ,- 2. g- - C ~ ontracts & Grants Manager *Proof of budget approval WILL BE submitted with Agreement for coordination. REVISED BY Bee 11-8-00  600 Transit Way 207 Hospital Drive Phone: 850-833-9173 Ft. Walton Beach, Florida 32547 FtWalton Beach, Florida 32548 Fax: 850-833-9286 June 4,2010 Okaloosa County Board of County Commissioners Purchasing Department Attn: Jack Allen 602-C N. Pearl Street Crestview, FL 32536 7 /6- Subject: Okaloosa County Transit Extension of Contract #C03-092lpI8-7t G~ Mr. Allen, Okaloosa County Transit wishes to renew subject contract for an additional (5) years. Should the extension be granted the contract renewal period will be 10/1/2010 to 9131/2015. As directed on page 16, "XV Expiration of Agreement" please accept this letter as Okaloosa County Transit's formal request for an extension. Sincerely, ~L~~!'~ Executive Director cc. Lani Birchett, Okaloosa County Transit Coordinator and Grants Manager Ruth R. Lovejoy, CCTM Barry Peterson, CCTM Executive Director Program Manager  OKALOOSA BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST • DATE: TO: FROM: September 7, 2010 The Honorable Chairman and Members of the Board of County Commissioners Elliot L. Kampert, AICP; Growth Management Director SUBJECT: Approval of Extension of Agreement for Operation of Okaloosa County Public Transit System DEPARTMENT: Growth Management Department DISTRICT: All STATEMENT OF ISSUE: The Growth Management Department requests that the Board approve an extension to the Agreement for Operation of Okaloosa County Public Transit and authorize the Chairman to sign an extension letter to Okaloosa County Transit. BACKGROUND: Okaloosa County Transit (OCT) was selected on February 1,2000 through a competitive procurement process to coordinate transportation services for the transportation disadvantaged and to provide public transportation services in Okaloosa County. The Florida Department of Transportation and the Federal Transit Administration (FTA), as • grantors of public transit funds to the County, required in 2005 that the County enter into a formal operating contract with the selected operator. The agreement outlines the role and responsibilities of OCT, including obtaining Board approval for schedule and fare changes, development of public transit routes and submission of an annual operating budget. The agreement also states that the County will administer all applicable State and Federal grant programs. The Board will assign task orders to the agreement for transportation services. Task orders will detail the services agreed upon, funding amounts, allowable and reasonable cost reimbursement, and method of payment for services rendered. The agreement is scheduled to expire September 30, 2010 and allows for provisions to extend the agreement with written approval. It is requested that the agreement be extended for (5) years with an expiration date of September 30,2015. RECOMMENDATION: The Growth Management Department recommends that the Board authorize the Chairman to sign the extension letter to the Agreement for Operation of Okaloosa County Public Transit. RECOMMENDED BY: ~(>fJ.~ ~ Department Head APPROVED BY: _ _ _ ---::;\-~_:_-:-~-:--~-,C __-+-_ __ dministrator •  , State of Florida Board of County Commissioners • September 7, 2010 Okaloosa County Transit Attn: Ms. Ruth Lovejoy 207 N.E. Hospital Drive Fort Walton Beach, FL 32548 Subject: Agreement for Operation of Okaloosa County Public Transit System Dear Ms. Lovejoy: The Okaloosa County Board of Commissioners agrees to renew the subject contract, # C03-0927-GM for an additional (5) years. The contract renewal period is 10/112010 to 09/3112015. Option "XV. Expiration of Agreement" of the original agreement, will be exercised allowing for the extension with written approval. Sincerely, • Wayne Harris Chairman CC: Jack Allen, Purchasing Services Manager, Okaloosa County BCC Lani Birchett, Transit Coordinator & Grants Manager, Okaloosa County BCC Courthouse 101 E. James Lee Blvd .• Crestview, FL 32536 (850) 689-5030 • FAX: 689-5059 Courthouse Annex