Fort Walton Beach Council agenda — 09-13-11 regular — reading text

3 zw Z J W wai Q aaa¢ arcrc$ g8 @3, 3 yiy p mu r Fom >> NLL z 00 u' u I iEEfi$ cgg° 3 y °gm8 n m. 2 j E, mwmooSuwoww( ow000zgz 9LL-i w ummaaoaa  tuawdmb3 oulrolluort mold tZo- tt 911 : o£ 9t) tuawnooa p18 tZO- LL 811 auawgoetty M m a INVITATION TO BID ISSUE DATE: JULY 27. 2011 City of Fort Walton Beach, Florida BID NO: ITB 11 -021 Purchasing Division 105 Miracle Strip Pkwy SW OPENING DATE: Aug 23 2011 Fort Walton Beach, Florida 32548 Telephone: ( 850) 833 -9523 OPENING TIME 2. 30 p.m CST Fax: ( 850) 833 -9643 Website: htto: / www.fvvb. / org BID REQUESTED: The City of Fort Walton Beach invites bids for ITB No. 11. 021: PURCHASE OF 10 ( TEN) FLOW MONITORS, ACCESSORIES, SOFTWARE & TRAINING. Bids will be opened and publicly read aloud at City Halt Annex Bldg - Conference Room, City of Fort Walton Beach, 105 Miracle Strip Parkway SW, Fort Walton Beach, Florida at 2:30 PM CST on August 23, 2011. Bids must be SUBMITTED ON THE FORMS FURNISHED BY THE CITY and in accordance with specifications and the list of quantities desired. Respondents are advised that from the date of release of this solicitation until award of the contract, no contact with City personnel related to this solicitation is permitted. All communications are to be directed to the Purchasing Representative and sole contact listed below. It is the intent and purpose of the City of Fort Walton Beach that this Invitation to bid promotes competitive bidding. It shall be the bidder's responsibility to advise the Purchasing Division at the address noted in the Special Conditions, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Invitation to bid to a single source. Such notification must be submitted in writing and must be received by the Purchasing Division no later than ten ( 10) days prior to the bid opening date. Sincerely, Paul L. Eubanks Purchasing Agent Page 1 of 27 a luawdlnbg BuuolluoW mold lZogt all : oC7l) luawnooa pig lzo-" all auampenv M a amYum TABLE OF CONTENTS BIDREQUE STED .............................................................. 1 TABLEOF CONTENTS ....................................................... 2 COVERSHEET ................................................................................................ 3 INSTRUCTIONS FOR SUBMITTING BID ................................................... A BIDDER' S CERTIFICATION .......................................................................... 5 ADDENDUMPAGE ......................................................................................... 6 REFERENCES................................................................................................. 7 NO BID RESPONSE TO INVITATION .................................. 8 DRUG FREE WORKPLACE FORM ....................................... 9 GENERALCONDITIONS ............................................. 10- 15 SPECIFICATIONS..................................................... 16 - 2C SPECIAL CONDITIONS ................................................ 21- 23 INSURANCE REQUIREMENTS ........................................ 23- 24 SPECIAL CONDITIONS, continued ......................................... 25 BIDPRICING FORM ............................................................ 26 NOTICE TO BIDDERS ....................................... 77 Page 2 of 27  juawdinb3 BwjoAuoyl ,wold LZB- LL 911 OE4L) Iuawnood Pig m-LL all uuawyoeuy a( m This completed form must appear as the top sheet for all bids submitted. am m w a COVER SHEET TITLE: ITB 11 -021 - PURCHASE OF 10 ( TEN) FLOW MONITORS, ACCESSORIES, SOFTWARE & TRAINING ISSUE DATE: JuIV 27. 2011 BID NO: 11. 021 NO BID BOND IS REQUIRED FOR THIS BID Total Amount of bid or Base bid Amount of Bid Bond ( 5% of base bid) $ N/A Amount of Cashier' s Check ( 5 % of base bid) Amount of Certified Check ( 5% of base bid) All Items bid? Yes _ No Submitted by: BY: NAME OF BUSINESS SIGNATURE MAILING ADDRESS NAME & TITLE (type or print) CITY, STATE, ZIP CODE 1 1 TELEPHONE NUMBER FAX NUMBER Page 3 of 27  wowdinb3 6upo1!uoyl mold tzo- it 811: 0£ VL) luawn000 p! S tZ0- t t all quawgcellV a ao INSTRUCTIONS FOR SUBMITTING BID RESPONSE FOR ITB 11- 021: 1. x,ma Bidders are expected to examine this bid form and all instructions. Failure to do so will be at the bidder's risk. 2. All prices and notations must be in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and dated in ink by person signing bid. All bids must be signed with the firm time and by a responsible officer or employee. 3. Each bidder shall furnish all the information required on the bid form and each accompanying sheet on which he/she makes an entry. 4. Unit price for each unit bid shall be shown. A total shall be entered in the amount column for each item bid. In case of discrepancy between a unit price and extended price the unit prices will be presumed to be correct 5. Although the City generally awards bids based on a " lump sum" basis to the bidder submitting the lowest responsive and responsible total bid as shown on the Invitation to bid cover sheet, the City may choose to award on a " per group" or "per item" basis. Therefore, bidders must submit with their bids, all pricing pages on the forms provided, clearly indicating which items are bid and which are not. Failure to submit these pages will render such bid non responsive 6. Persons with disabilities needing a special accommodation to participate in this invitation to bid should contact the City Clerk, 107 Miracle Strip Parkway, Fort Walton Beach, Florida 32548, 850) 833 -9509, at least seven days before the date the accommodation is necessary. BID CHECKLIST: Bidders are cautioned to assemble the bidpacket using this check list. Invitation to Bid Cover Sheet with Total Amount Bid Stated On It Signed Bidder's Certification Page Addendum Page References Completed Drug Free Workplace Form Invitation to Bid Price Schedule, Unit Price and Total Price Columns Completed Bid Envelope Prepared as Specified - Clearly Labeled and Properly Delivered Bid Bond SPECIAL ITEMS (APPLICABLE TO THIS BID ONLYI. N/A Performance Bond Requirements ( See Special Conditions) XX Insurance (See Special Conditions) XX Exceptions to Specifications on company letterhead (Sce General Conditions #5) NOTE: PLEASE ENSURE THAT ALL DOCUMENTS ARE COMPLETED AND SUBMITTED WITH YOUR BID IN ACCORDANCE WITH THIS INSTRUCTION SHEET. FAILURE.TO DO SO MAY RESULT IN YOUR BID NOT BEING CONSIDERED FOR AWARD. Page 4 of 27  4uawdlnb3 6upotluopy mold LZo- LL 911 a OCVL) luawnood pig LZo- LL 911 auawyoetty a a BIDDER' S CERTIFICATION Y aN I have carefully