Fort Walton Beach Council agenda — 09-13-11 regular — reading text

Uo Tim and Laurie Walls spoke in favorfavor of the consolidation, stating it would be good for the m community and that more facilities are needed for the youth. o2 a a Jackie Fleming, Senior Center Manager, stated the senior center is old, there are safety concerns, and spoke in favor of the consolidation. mM Linda Turner, 420 Canterbury, stated she volunteers at the Senior Center and is looking forward m to a new facility. Cl The motion to ( 1) issue an RFQ for Architectural and Engineering services to prepare the design -build criteria package and act as City representative during the design build selection and procurement, in the not to exceed amount of $115,000; and ( 2) execute a task a order for Hatch Mott MacDonald to conduct the preliminary site investigation and prepare g0 the stormwater and environmental resource permitting, in the not to exceed amount of 145, 000. 00, carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bobby Nabors, Council Seat 5 c AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson E u 4. ADJOURNMENT: 5: 37 pm a Approved: Mayor: Attest: City Clerk City Council ofFort Walton Beach page 2 Packet Pg. 15  Final Minutes — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Tuesday, August 16, 2011 6: 00 PM 107 Muscle Strip Parkway Fort Wal. Beach, FL 32548 1. CALL TO ORDER m 6: 00 PM Meeting was called to order on August l6, 2011 at Council Chamber, 107 Miracle Strip c Parkway, Fort Walton Beach, FL. f Attendee Name Title Status Arrived vc Bobby Griggs Council Scat I Present U0 joyce gossom Council Seat 2 Present O Dennis Reeves Council Seat 3 Present Trey Goodwin Bobby Nabors Bull Rigdon Council Seat 4 Council Seat 5 Council Seat 6 Present Present Present Qi0na Dick Rynearson Council Seat 7 Present wn Mike Anderson Mayor Present 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 1. Approval of Agenda The motion to approve the agenda was unanimous. RESULT: ADOPTED AS AMENDED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 '.. SECONDER: joyce gossom, Council Seat 2 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 4. PRESENTATION The City Manager explained that at the beginning of the budget cycle Council directed Staff to attain a balanced budget which achieved all targets, and the annual budget will be presented this evening for Council' s consideration. 1. Presentation of Proposed FY 2011 -12 Budget Brandy Wunker, Finance Director, updated Council on the Performance Excellence Program, stating Staffwill present to them a mission and vision statement in September for consideration. Ciry Council ofFan Walton Beach Page I Packet Pg. 16  8. 1. b Special Meeting Minutes August 16, 2011 Ms. Wunker discussed the proposed annual budget which includes maintaining the general fund reserve level at 30 %; maintaining the millage rate at 4.5383 mills; and offering an employee performance incentive. Ms. Wunker also discussed general fund capital highlights; CRA fund highlights; utilities fond capital highlights; and enterprise and special fund highlights. Ms. Wunker continued that the Chamber of Commerce, PAWS, and EDC requested funding and those requests have been included in the proposed budget. Ms. Wunker informed Council action is requested to approve the proposed FY 2011 -12 budget; adopt the fund balance policy; adopt the budget transfers resolution; approve the annual purchasing waivers; approve the annual cost allocation waivers; and consideration of an in -house City Attorney. The vote to approve the proposed FY 2011 -12 budget as presented was unanimous. RESULT: ADOPTED [ UNANIMOUS_ _ MOVER: Bobby Nabors, Council Seat5 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 5. RESOLUTIONS 1. Resolution 2011 -18 Fund Balance Policy A RESOLUTION OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA; ESTABLISHING A FUND BALANCE POLICY; AND PROVIDING FOR AN EFFECTIVE DATE. The Resolution Establishes the Fund Balance Policy, setting Disaster/ Emergency reserve at 30% of annual budgeted expenditures. The Mayor read Res. 2011 -18, Fund Balance Policy. Ms. Wunker advised the Fund Balance Policy must be adopted by resolution in accordance with the Governmental Accounting Standards Board, and that the level of committed fand balance in the General Fund is anticipated to be approximately $5. 14M. The vote to adopt Res. 2011 -18 was unanimous. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: joyce gossom, Council Seat 2 '.. AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 2. Resolution 2011 -19 Budget Transfers A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ESTABLISHING BUDGET TRANSFER PROCEDURES; AND PROVIDING AN EFFECTIVE DATE. The Resolution establishes the policy that budget transfer procedures will be governed by administrative policy. City Council ojFort Walton Beach page 2 Packet Pg. 17  6. 1. b Special Meeting Minutes August 16 2011 The Mayor read Res. 2011 - 19 Budget Transfers. Ms. Wunder explained this resolution establishes the policy that budget transfer procedures be governed by administrative policy rather than a resolution. The vote to adopt Res. 2011 -19 was unanimous. RESULT: ADOPTED [ UNANIMOUS] MOVER: joyce gossom, Council Seat 2 SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 6. ACTION ITEMS The City Manager explained that waivers are needed for items that have prices that change on a daily basis. The waivers are for computers, streets and sidewalks, library books, and fuel. 3. Annual Purchasing Waiver - Computers Staff requests the waiver of the City's purchasing policy in City Code section 4.01. 02 in order to provide for the purchase of computers in a dynamic market. The vote toga prove the purchasing waiver for computers carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson '... 4. Annual Purchasing Waiver - Streets and Sidewalks Staff requests the waiver of the City' s purchasing policy in City Code section 4.01. 02 in order to provide for the street resurfacing and the installation of sidewalks and in the upcoming fiscal year. The vote to approve the purchasing waiver for streets and sidewalks carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 5. Annual Purchasing Waiver - Library Books Staff requests the City Council waive the purchasing procedure for library books as the best value for the City is achieved by obtaining prices from multiple vendors and purchasing from the lowest priced vendor. The vote to approve the purchasing waiver for library books carried unanimously. OV