Okaloosa County School Board — Regular Meeting, April 26, 2021 — reading text

Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 26, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-04-26.pdf (416 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for March 2021, totaling $29,089,306.77; and Bank Transfers for March 2021, totaling $70,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 26, 2021 - Regular Meeting Type : Action (Consent), Report Recommended Action : Motion to approve Warrants in the amount of $29,089,306.77 and Bank Transfers in the amount of $70,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2021, totaling $29,089,306.77; and Bank Transfers for March 2021, totaling $70,000.00. File Attachments 09 - MIS 3478 - Warrant Register - March 2021.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Renewal of the Food Service Management Operations Contract for RFP 20-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 26, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of the Food Service Management Operations Contract for RFP 20-01 between The School Board of Okaloosa County, FL and The Nutrition Group. The renewal is effective July 1, 2021 through June 30, 2022. Public Content Request approval to renew the Food Service Management Operations Contract for RFP 20-01 between The School Board of Okaloosa County, FL and The Nutrition Group, based on the fixed meal rate of $3.533. Funds will be paid from Federal Funds. The renewal is effective July 1, 2021 through June 30, 2022. The renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments 2021-2022 CONTRACT RENEWAL.pdf (431 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Renewal of ITB 17-F-226 Ramp Systems & Stair Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 26, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 5343 District Wide Ramp Replace Recommended Action : Motion to approve the renewal of ITB 17-F-226 Ramp Systems & Stair Systems through Clay County School District, effective June 1, 2021 through May 31, 2022. Public Content Request approval to renew ITB 17-F-226 Ramp Systems & Stair Systems through Clay County School District. The bid is based on fixed prices and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 5343 District Wide Ramp Replace. The contract is effective June 1, 2021 through May 31, 2022. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 17-F-226.pdf (9,300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of Tag-On Bid: ITB 17C-65K Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops, presented by Vince Windham Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 26, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide-Minor Repair & Maintenance Recommended Action : Motion to approve renewal of Tag-On Bid ITB 17C-65K Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops, through Palm Beach County School District, effective May 11, 2021 through May 10, 2022. Public Content Request approval to renew Tag-On Bid ITB 17C-65K Term Contract to Repair, Motorize and Refurbish Bleachers and Basketball Backstops through Palm Beach County School District. The bid, based on fixed prices, will be used on an as needed basis. Funds will be paid from Capital Funds, Project 2310 District Wide-Minor Repair & Maintenance. The contract is effective May 11, 2021 through May 10, 2022. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL-ITB 17C-65K.pdf (909 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda