Okaloosa County BOCC — January 22, 2015 — Agenda Packet — reading text

$0 1 $0 $0 1 $0 $0 1 $0 $0 1 $0 $0 1 $0 $0 1 $0 $0 1 $0 $0 1 $0 TOTALS: 1110 $295,260 $771,400 Packet Pg. 158  2.l.a The number of days in the month of December NOTE: Estimated Economic Impact = Nights per Group X $266.00 per Day. Report Figures may is 31 vary due to business generated after report due date. Attachment: II.l. Group Sales Nov-Dec 2014 (3771 : Group Sales Marketing Reports ? Nov/Dec) Number of Attendees for month of December 1110 Average Based on ($266 per Night) for November $295,260 Estimated Direct Economic Impact for month of December $771,400 Estimated Direct Economic Impact for Fiscal Year To Date $10,306,170 Leads sent to Industry: 4 Additional Groups: Trainings: Site Tours: 0 0 Wedding Leads - MyEmeraldCoastEvent.com: Trade Shows/Meetings/Events: 1 Florida Encounters - Ft. Lauderdale 12/2/14-12/6/14 34 Appoints Wedding Leads from The Knot: Visit Florida Welcome Center Committee Meeting 12/2/2014 210 FAM Tours: Wedding / Reunion Leads - Emerald Coast, At Your Service 0 17 Motorcoach Receptions: Welcome Packets: 0 510 Welcome Tables: Other Meetings, Trainings, Marketing: 2 Beast of the Beach Managers Retreat - ECCC 12/4/2014 Wrestling Tournament 500 PPL ECCC Emerald Coast Urology First Friday Coffee - FWB Chamber 12/5/2014 Meeting 10 PPL ECCC Leaders in Business Lunch - Destin Chamber 12/9/2014 TSAE Luncheon - Tallahasee ResortQuest Co-op 12/10/2014 Volunteer Recognition Celebration - Ramada Plaza Beach Resort 12/12/2014 Packet Pg. 159  2.m Tourist Development Council Meeting: 01/22/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3772) DOC ID: 3772 Transfer to BP Account – AG Audit Corrective Action (Charlotte Dunworth) Updated: 1/16/2015 10:47 AM by Aida Wilkinson Page 1 Packet Pg. 160  2.m.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: January 22, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Attachment: II.m. BP Acct Transfer (3772 : Transfer to BP Account ? AG Audit Corrective Action (Charlotte Dunworth)) Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: TDT Funds Transfer – AG Audit Finding Resolution Background The Auditor General’s January 2013 audit report on the use of tourist development taxes and funds received from British Petroleum (BP) cited two instances in which BP funds were used for purposes contrary to the provisions of the BP memorandum of understanding. Discussion To complete the corrective action related to Findings 18 and 19 of the Auditor General's Preliminary and Tentative Audit Findings, a total of $125,724 in tourist development tax funds needs to be transferred into BP accounts so the funds may be used for the purposes under the BP funding agreement. The total of $125,724 is comprised of $117,994 under Finding 18 and $7,730 under Finding 19. A revenue transfer of $125,724 from 1151R-312145 to 1157R-312145 and an expense transfer of $125,724 from 1151-548042 to 1157-548042 have been performed. TDC Recommendation to BCC For informational purposes only; no recommendation needed. Packet Pg. 161  2.n Tourist Development Council Meeting: 01/22/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3773) DOC ID: 3773 Tentative FY 2016 Budget Schedule (Ed Schroeder) Updated: 1/16/2015 10:49 AM by Aida Wilkinson Page 1 Packet Pg. 162  2.n.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: January 22, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: Tentative FY 2015-16 Budget Schedule Discussion Attachment: II.n. Budget Schedule (3773 : Tentative FY 2016 Budget Schedule (Ed Schroeder)) The following dates are subject to change, but are intended to provide a general outline of the upcoming budget cycle. March 27 (TDC) Strategic Marketing Plan (SMP) Budget Guidance Provided to Agency April/May SMP & Operational Budget Development May 7 (TDC) Preliminary Budget Discussion & Outside Agency Fund Presentations May 15 Proposed SMP Presented to Stakeholders May 28 (TDC) Review of Director’s Proposed Budget & SMP June Budget Review with County Administrator August Budget Review with Board of County Commissioners (BCC) September BCC Budget Adoption September 24 (TDC) Review of BCC Adopted Budget TDC Recommendation to BCC For informational purposes only; no recommendation needed. Packet Pg. 163