Okaloosa County BOCC — January 22, 2015 — Agenda Packet — reading text

4.16% 10.30% Okaloosa Island Condo 33.13% 53.53% Destin Hotel / Motel 62.71% 29.85% Page 7 Packet Pg. 65  2.c.a Attachment: II.c.TDT Reports OCTC (Oct - Nov 14) (3762 : Okaloosa Tax Collector Report ? Oct/Nov Total TDT Collections and Percentage Breakdown FY 2015 TOTAL MONTH FIRST % SECOND % THIRD % FOURTH % FIFTH % COLLECTIONS October $ 886,981.06 $ 177,396.21 $ 177,396.21 $ 177,396.21 $ 177,396.21 $ 177,396.21 November $ 313,442.31 $ 62,688.46 $ 62,688.46 $ 62,688.46 $ 62,688.46 $ 62,688.46 December $ - $ - $ - $ - $ - $ - January $ - $ - $ - $ - $ - $ - February $ - $ - $ - $ - $ - $ - March $ - $ - $ - $ - $ - $ - April $ - $ - $ - $ - $ - $ - May $ - $ - $ - $ - $ - $ - June $ - $ - $ - $ - $ - $ - July $ - $ - $ - $ - $ - $ - August $ - $ - $ - $ - $ - $ - September $ - $ - $ - $ - $ - $ - Total $ 1,200,423.37 $ 240,084.67 $ 240,084.67 $ 240,084.67 $ 240,084.67 $ 240,084.67 *Percentage breakdown per Okaloosa County Ordinance No. 13-20, Sec. 20-72 (d) Page 8 Packet Pg. 66  2.d Tourist Development Council Meeting: 01/22/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3763) DOC ID: 3763 Expenditure Transaction Report – Nov/Dec (Charlotte Dunworth) Updated: 1/16/2015 10:24 AM by Aida Wilkinson Page 1 Packet Pg. 67  2.d.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: January 22, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Attachment: II.d. Expenditure Transactions (3763 : Expenditure Transaction Report ? Nov/Dec (Charlotte Dunworth)) Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Expenditure Transaction Analysis Background Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously review expenditures… Expenditures which the council believes to be unauthorized shall be reported to the county governing board and the Department of Revenue”. Discussion One of the most comprehensive reports from the County’s accounting system is the Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number, vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. The following pages provide transaction detail for the months of November and December 2014. TDC Recommendation to BCC For informational purposes only; no recommendation needed. Packet Pg. 68  November 2014 SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 01/13/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 16:47:47 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’2’ and transact.fund=’104’ ACCOUNTING PERIOD: 4/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 2 /15 11/06/14 21 V1500994 21200456 GAIL MORGAN 3,166.67 .00 FILM COMMISSION SVCS 2 /15 11/26/14 21 V1501572 21200456 GAIL MORGAN 3,166.67 .00 FILM COMMISSION SVCS TOTAL CS−CONSULTING .00 6,333.34 .00 540002 TRAVEL OUT−OF−COUNTY 2 /15 11/24/14 21 V2150052 014799 BANK OF AMERICA 309.20 .00 DELTA AIR 0062372852436 2 /15 11/24/14 21 V2150052 014799 BANK OF AMERICA 359.20 .00 DELTA AIR 0062372684875 TOTAL TRAVEL OUT−OF−COUNTY .00 668.40 .00 540005 TRAVEL LODGING EXPENSES 2 /15 11/24/14 21 V2150052 014799 BANK OF AMERICA 751.47 .00 HOLIDAYINNEXPRESSCONVENT TOTAL TRAVEL LODGING EXPENSES .00 751.47 .00 542001 POSTAGE/FREIGHT CHARGES 2 /15 11/13/14 21 V1501166 009109 CASS DATA & MAIL 6.40 .00 ECCC TOTAL POSTAGE/FREIGHT CHARGES .00 6.40 .00 545990 INSURANCE−OTHER 2 /15 11/03/14 19 BUDGET−5 118.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 118.00 .00 548001 PROMOTIONAL ACTIVITIES 2 /15 11/18/14 17 21500229−01 21100394 THE LOCATION GUI 5,693.00 FULL PAGE BENDAY/LOGO/COM 2 /15 11/24/14 21 V2150052 014799 BANK OF AMERICA 2,500.00 .00 SQ ROMONA ROBBINS TOTAL PROMOTIONAL ACTIVITIES .00 2,500.00 5,693.00 548020 WEBSITE DEV & MAINTENANCE 2 /15 11/05/14 21 21500093−01 21500080 OPULENT WORX .00 −3,240.00 FY15 STRATEGIC MARKETING 2 /15 11/24/14 21 V2150052 014799 BANK OF AMERICA 1,017.00 .00 REVIVE MEDIA SERVICES TOTAL WEBSITE DEV & MAINTENANCE .00 1,017.00 −3,240.00 548044 SNOWBIRD CAMPAIGN 2 /15 11/26/14 21 1501586 21300295 PETER A MAYER AD 8,700.00 .00 TO115 ONLINE MEDIA TOTAL SNOWBIRD CAMPAIGN .00 8,700.00 .00 548047 NON−SEASONAL 2 /15 11/05/14 13 3,500.00 BT−15−3 2 /15 11/05/14 13 13,500.00 BT−15−3 2 /15 11/06/14 17 21500174−01 21500086 MAKE A SCENE MAR 3,000.00 PREMIER LIVE STREAMING SP 2 /15 11/07/14 17 21401846−07 20600847 BOOMER AVIATION 964.29 CHANGE ORDER − 1 2 /15 11/07/14 17 21401846−08 20600847 BOOMER AVIATION 964.29 CHANGE ORDER − 1 2 /15 11/07/14 17 21401846−09 20600847 BOOMER AVIATION 964.29 CHANGE ORDER − 1 2 /15 11/07/14 17 21401846−10 20600847 BOOMER AVIATION 964.29 CHANGE ORDER −