Okaloosa County BOCC — June 17, 2014 — Office of Criminal Conflict Contract — reading text

EXHIBIT B CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: June28.2012 1! jis} Contract/Lease Control #: #L12-0392-wS Bid #: NA Contract/Lease Type: REVENUE Award To/Lessee: § OFFICE OF CRIMINAL CONFLICT 7 CIVIL REGIONAL COUNSEL, REGION 1 Lessor/Owner: OKALOOSA COUNTY Effective Date: 07/01/2012 Expiration Date: 06/30/2014. Description of Contract/Lease: SPACE LEASE, 2"° FLOOR, SE QUAD Department Manager: WS Department Monitor: LITTRELL Monitor's Telephone #: 651-7172 Monitor's FAX # OR E-Mail: JLITTRELL@CO.OKALOOSA.FL.US Date Closed: Remarks: $1,883.67 PER MONTH Ce: Finance Dept Contracts & Grants Division LEASE MODIFICATION THIS LEASE MODIFICATION is a rider to and forms a part of the original lease (the “LEASE”) dated July 1, 2012 and Lease Modification dated May 14, 2013 between Okaloosa County., “Landlord,” and State of Florida Office of Criminal Conflict and Civil Regional Counsel, First Region, “Tenant,” for 1804 Lewis Turner Blvd, Fort Walton Beach, FL. Tenant and Landlord agree to extend the lease for an additional year. The new lease termination date is June 30, 2014. The rent will remain at $1883.67 per month and will stay in effect until the lease termination date or until the legislature budgets and funds the rent for the Tenant. If funded, the rent will return to its regular schedule contained in the original lease on the date of funding. All other covenants and conditions of the Lease shall remain in effect, and no covenant or condition of the Lease shall be deemed waived by any action or non-action in the past. Dated jj | 13 3 Okaloosa County By: Witness to Landlord Don R. Amunds, Chairman Witness to Landiord State of Florida Cis Hocel oe Cleggeer Fuca e Witness to Tenant “Vetfrey E. Lewis Os Office of Criminal Conflict and Civil ‘ Yr Qo Regional Counsel, 1* DCA Region Witness to Tenant RECEIVED OCT 17 208 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: L LA> O3Fa~WS Tracking Number: 767-14 Contractor/Lessee Name. Stete, 0) Shera be Grant Funded: YES,__ NO xX purposed Caxias thedefecut tre ‘Date/Term: 6) 3014 “ 1. [-) GREATER THAN $50,000 |-Amount: Lorre sat 2, (] GREATER THAN $25,000 Department: _ 42. _ 3. (J $25,000 OR LESS Dept: Monitor Name: Littrell { Ke Igatvick. Rocument has beer reviewed and includes any attachments or exhibits, Purchasing Review pate: /0 /4 7/43 Risk Management Review Date: soles 2 Risk’ Mandger or designee: _ County Atforney Review fobs | al a : Date: a eat () Cdunty Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager EXHIBIT B CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: June 28, 2012 Contract/Lease Control #: #L12-0392-WS Bid #: NA Contract/Lease Type: REVENUE Award To/Lessee: OFFICE OF CRIMINAL CONFLICT 7 CIVIL REGIONAL COUNSEL, REGION 1 Lessor/Owner: OKALOOSA COUNTY Effective Date: 07/01/2012 Expiration Date: 06/30/2013 W/ ON TWO YEAR RENEWAL PERIOD Description of Contract/Lease: SPACE LEASE, 2‘° FLOOR, SE QUAD Department Manager: WS Department Monitor: LITTRELL Monitor's Telephone #: 651-7172 Monitor's FAX # OR E-Mail: JLITTRELL@CO,OKALOOSA.FL.US Date Closed: Remarks: $1,883.67 PER MONTH Cec: Finance Dept Contracts & Grants Division => RECEIVED la 08 Wi? emake as (Keen a EXHIBIT D Any ote CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number:__ A ca 392. Tracking Number: _YY3 Contractor/tessee Name: © fie p€Ceimioel loadlich + Cri | Res ional Coun gel ; Keston — Purpose: Spee leas« @ (de S Bld p rate a) Avene leate Date/Term: | Meat July \ 21h = jane W203. [-] GREATER THAN $50,000 | + Armount: * 1493.67 pec Month 2. L-PGREATER THAN $25,001 Wes 3. [] $25,000 OR LESS Department: Dept. Monitor Name: J: Uibtrell [seoes Menze Purchasing Review Es Zam cate, CMe Contracts &-téase Coordinator Risk Management Review Approved as written: <huiate Jud 5 , Date: lo - G- |o~ Risk Management Director County Attorney Review Cede to Dow. b-/l-1dX ~j e J Date: 6; lo/12- ounty Attorney Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager NOTE: BCC approval on June 19, 2012 LEASE AGREEMENT This Lease Agreement made as of this Ist day of July, 2012, between OKALOOSA COUNTY, 1804 Lewis Turner Blvd., Fort Walton Beach, Florida 32547 (hereinafter referred to as Lessor), and Office of Criminal Conflict and Civil Regional Counsel, Region 1, 227 N. Bronough St., Suite 1125, Tallahassee, FL 32301 (hereinafter referred to as Lessee). WITNESSETH: For and in consideration of the rental herein reserved, and of the covenants, conditions, agreements, and stipulations of the Lessee hereinafter expressed, the parties agree as follows: 1, Premises. The Lessor hereby leases to Lessee, and Lessee hereby leases from Lessor, the following described premises: (a) Being that office space located in the southeast quadrant of the second floor of the Okaloosa County Water & Sewer Building — 1804 Lewis Turner Blvd. Fort Walton Beach, FL 32547, hereinafter referred to as “leased premises." (See Exhibit A) (b) Together with the right to use in common with Lessor, its employees, invites, and customers, and Lessor's other tenants and their employees, invites, and customers, the parking areas provided by the Lessor, its successors, or assigns, in the designated areas for the parking of automobiles, which are contiguous to the building in which the leased premises are located; provided that the Lessor retains the right to make reasonable rules and regulations with reference to the use of said parking area, including the right to provide for certain reserved parking as, from time to time, determined by the Lessor, and particularly provided that employees, agents, and principals of Lessee shal! park in designated areas so as to assure Lessor's other tenants and Lessor's customers and visitors convenient and proximate parking contiguous to the building or buildings in which its tenants are located. (c) Lessee also has the right to use the other common areas within the building including rest rooms, hallways, stairwells and elevator. (d) Lessee will be given access to the premises as needed outside normal business hours. (e) Lessee acknowledges that Lessee has inspected the leased premises and hereby accepts same in "as is" condition, and (2) Lessor has made no warranties and/or representations regarding the condition of the leased premises. (f) This lease will include the use of furnishings within the leased offices as outlined in Exhibit B. At the termination of this lease these furnishings shall remain. (g) The Lessee will have first right of refusal for the adjoining suite when it becomes available. 2. Term. (a) The term of this Lease shall be for one (1) year commencing on the 1® day of July, 2012 and terminating on the 30" day of June, 2013. Lessee shall be entitled to extend this lease for two (2) additional years, by giving notice to Lessor at least 30 days prior to the expiration of the initial term, provided Lessee has not been in default of this Lease agreement 1 LEASE # L12-0392-WS OFFICE OF CRIMINAL CONFLICT & CIVIL REGIONAL COUNSEL, REGION 1 SPACE LEASE, 2ND FLOOR, SE QUAD EXPIRES: 06/30/2013 at any time during the initial term. Lessee may terminate this Lease due to extraordinary circumstances as approved by Lessor with 60 days notice, which approval shall not be unreasonably withheld. (b) During the final four (4) months of this Lease term, Lessor shall be permitted to show prospective tenants the leased premises upon giving Lessee twenty-four (24) hours' notice. 3. Rent. Lessee hereby covenants and agrees to pay to the Lessor at the address above, or at such other place as the Lessor may from time to time designate in writing, as rental for said premises during the term of this Lease, an annual rental, payable monthly in advance, beginning on the first day of commencement of this Lease and continuing on the same day of each month thereafter for the entire term of this Lease as follows: (See Exhibit C) for square foot calculation. (a) $1,883.67 per month during the term of this Lease; (b) Pursuant to section 215.422, Florida Statutes, the rent shall be payable the month following the month of occupancy. Lessor agrees to invoice Lessee each month. The invoice may be received on or after the 20" of the month for the rental period and the Lessee will process the invoice in accordance with State purchasing rules. (c) Lessee, in accordance with State of Florida regulations, will process Lessor’s invoices within a maximum of 45 days from the receipt of invoice. 4. Use of Premises. (a) The Lessee shall use said premises for routine office activities and for no other purpose whatsoever. Lessee shall comply with all present and future laws or ordinances applicable to the leased premises and shall not commit or suffer waste on the premises, or use or permit anything on the premises which may be illegal, or constitute a private or public nuisance, or conflict with or invalidate or increase the cost of any of Lessor's fire and extended coverage insurance, or which may be dangerous to persons or the property of the Lessor or other tenants of Lessor's building, their agents, servants, employees, and customers. Notwithstanding the foregoing, Lessee's effecting an increase in the cost of any of Lessor's fire and extended insurance is curable by Lessee's payment of such increase in cost. 5. Repairs, Maintenance, and Changes by Lessee. (a) The Lessee shall make all necessary repairs to the interior of the leased premises, including window and plate glass and the fixtures and equipment therein or used in connection therewith, including the maintenance of all fixtures and equipment located within the leased premises, which repairs shall be in quality and class equal to the original work, in order to maintain said premises, fixtures, and equipment in good condition and repair, provided, however, that the Lessee shall be responsible for any painting, carpeting, or any repair necessitated by the Lessee's neglect or omission. If Lessee fails to perform its obligations of maintenance or repair hereunder, Lessor is authorized to come onto the leased premises, make such repairs, and upon billing to the Lessee by the Lessor, Lessee shall reimburse the Lessor for the costs of such repairs plus interest thereon at the lesser of the highest legal rate allowed in the State of Florida or 10 points above the prime rate of interest charged by Regions Bank (or its successor). Upon the expiration of or prior termination of this Lease, the Lessee shall remove all property of the Lessee from the premises, except plumbing and other fixtures and leasehold improvements 2 which may have been installed by the Lessee and except as otherwise provided in this Lease, and surrender the leased premises to the Lessor "broom clean" in as good order and condition as they were upon Lessee commencing business, or were placed by Lessee thereafter, ordinary wear and tear and damage by fire excepted. Any property left on the premises after the expiration or other termination of this Lease may be disposed of by Lessor in any manner and without any liability to the Lessee. (b) The Lessee shall not make any changes, alteration, additions, or improvements to the leased premises without the written consent of the Lessor. (c) The Lessor shall maintain the plumbing and heating lines, and all repairs to the plumbing and heating lines shall be at the expense of the Lessor. 6. Utilities. All electric, light, heat, power, fuel, gas, and garbage assessments shall be paid by the Lessor for the benefit of the leased premises. Lessee will provide and pay for telephone and internet access. Lessor shall be permitted to inspect the leased premises from time to time to assure that Lessee is complying with this provision. 7, Janitorial Services. Lessee agrees to