Okaloosa County BOCC — April 19, 2016 — Regular BCC Meeting Minutes 03.01.2016 — reading text

Works Department for the purchase of a flatbed dump truck. She stated at the time of the request they were erring on the side of caution by requesting one vehicle, but have since confirmed funds should be available. She requests to modify the quantity of flatbed dump trucks from one to three, which is the original quantity approved in the budget. Mr. Boyles made motion, seconded by Mr. Harris to approve item as amended by Purchasing Manager. 5 Yeas. Mr. Harris thanked Mrs. Fedorak for using local vendors. HUMAN RESOURCES - APPROVAL OF AIRPORTS DIRECTOR APPOINTMENT Mrs. GinNeal Mcvay, Human Resources Manager, requested the Board approve the County Administrator's recommendation to promote Mr. Tracy Stage as Airport Director. Mrs. Mcvay said the recruitment process consisted of local and national advertising which resulted in over 160 applicants. She stated Mr. Stage has been employed with Okaloosa County since September 2006; most recently serving as interim Airport Director. Mrs. Ketchel stated she served on the selection committee and this is a proud moment. She said Mr. Stage brought in two airlines during his interim position and has repaired the relation with the Air Force. Mrs. Ketchel made motion, seconded by Mr. Harris to approve Mr. Stage as Airport Director. 5 Yeas. PUBLIC WORKS - APPROVAL OF THE 2016 STRIPING LIST Jason Autrey, Public Works Director, stated the Consent Agenda contained a budget amendment from Public Works. As a result of receiving monies from the RESTORE Act to repair the Okaloosa Lane Bridge, additional monies in the amount of $30,000 was freed up and moved to the striping program. He explained the agenda request is for $130, 000 but he would like to add other roads (Commons Drive, Aplin Road, Lake Drive, Fairway Place, Fairview Avenue, Pine Crest Road and Pleasant Trace) the department would like to do improvements on. Mr. Autrey recommends moving forward with the road striping not to exceed $130,000. Mr. Harris made motion, seconded by Mrs. Ketchel to move forward with the tasking of our road striping contractor for a not-to- exceed total of $130,000. 5 Yeas. March 1, 2016 -6- Minute Book 74, Page 148 Okaloosa County Board of County Commissioners COUNTY ADMINISTRATION - APPROVAL OF PAYMENTS TO DEPARTMENT OF REVENUE FOLLOWING SALES TAX AUDIT Mrs. Kay Godwin, Deputy County Administrator, addressed the Board regarding the Department of Revenue (DOR) Sales Tax Audit which took place at the airport during August 2012-July 2015. It was a routine sales tax audit on all county contracts. She stated the main issue was the interpretation of some of the funds deemed rent by the DOR, whereas County deemed them fees in some of the leases. The County has taken care of the $400,000 for the Republic Parking matter. She stated after Warren Averett's (County's external auditor) comprehensive review, along with DOR, there are additional areas payments are warranted. She further stated Warren Averett found an error in the airport calculations that resulted in approximately a $100,000 adjustment in the County's favor. Mrs. Godwin requested payment in the amount of $215,000 in sales tax to be remitted ($50,000 General Funds and $165,000 in Airport Funds) and authorize Warren Averett to continue to protest the contract with Securus (DOC), and request the Board authorize the County Attorney to work with staff in reviewing these contracts to consider additional options the County has going forth for collection of these taxes. Mrs. Ketchel made motion, seconded by Mr. Harris to pay sales tax in the amount of $215, 000, which includes a transfer of funds from General Funds and Airport Reserves. 4 Yeas. 1 Nay (Mr. Boyles voting no). Mrs. Ketchel made motion, seconded by Mr. Harris to authorize Warren Averett to protest the contract with Securus. 5 yeas. Mrs. Ketchel made motion, seconded by Mr. Harris to authorize the County Attorney to assist staff with reviewing the leases and any other clarifications/options the County has going forward with respect to assessments. 5 Yeas. GROWTH MANAGEMENT AGREEMENT WITH WEST FLORIDA REGIONAL PLANNING COUNCIL TO PROVIDE ADMINISTRATIVE SUPPORT FOR TRANSIT COOPERATIVE Ms. Janet Willis, Transit Coordinator/Grants Manager, stated Growth Management is seeking approval of an agreement with West Florida Regional Planning Council (WFRPC) which would allow them to perform professional staffing services for the Transit March 1, 2016 -7- Minute Book 74, Pagel49 Okaloosa County Board of County Commissioners Cooperative, both technical and administrative functions, including preparation of agendas, minutes, and advertising of meetings. The cost of the service would be split between the WFRPC and Okaloosa County using grant funds. The total cost of the contract is $64, 000; each entity responsible for $32, 000. Mr. Harris made motion, seconded by Mrs. Ketchel to approve the agreement. Ms. Willis further stated the agreement was administrative in nature; no authority or policy directive is being delegated. 5 Yeas. GROWTH MANAGEMENT ISSUANCE OF DEVELOPMENT ORDER FOR BLU CONDOMINIUM (A.K.A. THE BEACH HOUSE RESORT) Mr. Terry Jernigan, Planning Manager, stated the site development plans for BLU Condominium (a.k.a. The Beach House Resort) formerly Coquina Isle, a proposed 47 unit, 7 story condominium development as submitted by Ed Stanford, PE with Core Engineering and Consulting on behalf of the property owner Coquina Isle Partners, LLC. He said the property is currently zoned B2 and the FLUM designation is Okaloosa Island. The property is located at the southeast corner of Santa Rosa Boulevard and Scallop Court, Fort Walton Beach. Mr. Jernigan stated the proposed condominium development was reviewed by the Okaloosa Island Architectural Review Committee (ARC) on December 10, 2015 which found it to be in compliance with the Okaloosa Island Protective Covenants & Restrictions. Additionally Mr. Jernigan said the Board adopted Resolution 15- 113, vacating a portion of Scallop Court with a condition that the applicant provides $15,000 for the use of beach access ways and landscaping of Santa Rosa Boulevard. Mr. Jernigan said the Commissioner's off ice verified receipt of the check on January 11, 2016 and all approvals for the proposed development are on file. Mrs. Ketchel made motion, seconded by Mr. Boyles to post the Notice of Intent to Issue a Development Order sign on the project site and to issue a development order at the end of the notice period. 5 Yeas. PUBLIC HEARING ADOPTION OF AMENDMENT TO ORDINANCE 16-01 RELATING TO GRANTING AD VALOREM TAX EXEMPTION FOR PROJECT VETERAN'S PRIDE Mr. Stewart stated the Board is asked to consider amending an ordinance to amend previously adopted Ordinance No. 16-01, which March 1, 2016 -8- Minute Book 74, Page 150 Okaloosa County Board of County Commissioners granted an Economic Development Ad Valorem Tax Exemption to Project Veteran's Pride. The proposed ordinance amendment would amend the address where the business would be located and initiate some reallocations of tax exemptions. Mrs. Caroline McCoy, Director of Business Expansion, said the company has identified another potential location on the same road for their potential expansion of a manufacturing and distribution center. Mrs. McCoy said if the company expands in Okaloosa County, 11 new jobs will be created with an average wage of $43,000, which is 115 percent of the average wage (program threshold is 110 percent) . She said the company has amended and submitted all necessary documentation and the Property Appraiser has submitted his analysis as a result of the new location. Mr. Stewart said the original project location was in the city boundaries of Fort Walton Beach, but the new location is within the unincorporated area. Mr. Stewart received a letter from the City of Fort Walton Beach expressing its intent to approve voluntary annexation of this property into the city. Mr. Goodwin made motion, seconded by Mr. Harris to approve the amendment to Ordinance 16-01. Mr. Harris said this is beneficial and provides jobs for the community; it's a great opportunity. 5 Yeas. ORDINANCE NO. 16-04 TOURIST DEVELOPMENT - REQUEST FOR BID (RFB) FOR EMERALD COAST CONVENTION CENTER ROOF REPAIR Mr. Schroeder explained there have been several attempts to repair the Emerald Coast Convention Center (ECCC) roof from leaking over the past couple of years. He stated they have spent thousands of dollars on failed roof repairs and now some of the roofing requires replacement. He requested to submit a Request for Bid (RFB) for the roof repair. Mrs. Ketchel made motion, seconded by Mr. Harris to approve the requested for RFB for roof repair of the ECCC. Mr. Schroeder stated the building is approximately 14 years old and out of warranty. 5 Yeas. Mr. Schroeder informed the Board that all three agenda items were bought before the Tourist Development Council and recommended to the Board for approval. TOURIST DEVELOPMENT SECURING CHRIS JANSON AND LOCASH TO PERFORM AT THE EMERALD COAST CONVENTION CENTER March 1, 2016 -9- Minute Book 74, Pagel51 Okaloosa County Board of County Commissioners Mr. Schroeder said this item is for renewed effort to bring entertainment options to Okaloosa County citizens and afford lodging opportunity for out-of-town guests. The attempt is to bring in Chris Janson, a rising star in the country music industry and LOCASH as the opening act. The objective is to reestablish ECCC as a site for entertainment on the Gulf Coast. He requests authorization for staff to move forward with securing Chris Janson and the opening act to perform at the ECCC. Mr. Harris made motion, seconded by Mr. Goodwin to secure Chris Janson and LOCASH to perform at the ECCC. Mr. Schroeder said the anticipated revenue of $68, ooo is based on a 90 percent sellout, but there are other opportunities for revenue which he briefly discussed. He further stated they may receive a small profit. Mr. Boyles found it to be ironic that one of Mr. Jansen's songs is Buy Me a Boat. 5 Yeas. TOURIST DEVELOPMENT - REQUEST THREE-MONTH CONTRACT EXTENSION TO PETER A. MAYER ADVERTISING CONTRACT Cl2-2007-2007-TDC Mr. Schroeder, requested a three-month extension of contract No. Cl2-2007-TDC with Peter A. Mayer Advertising, which expired the end of February. The contract extension through May 31, 2016 would allow existing contract terms and provide for marketing, advertising, public relations, website management, research, social media and social networking. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve the three-month contract extension with Peter A. Mayer Advertising. In response to Mrs. Ketchel's question, Mr. Schroeder stated he doesn't anticipate a need, but they have the support of the Peter Mayer Agency to extend the contract again if needed. 5 Yeas. NEW BUSINESS AMENDMENT NO. 1 TO THE NABORS, GIBLIN & NICKERSON, P.A. CONTRACT Mr. Boyles stated he had participated in the process of a transition of legal services in Okaloosa County during Mr. John Dowd's retirement and sat on the selection committee to identify a replacement. He stated for the money the County was willing to spend, they could not find a suitable candidate that met all the criteria. The decision was made to continue with the interim contract that was in place with Mr. Stewart and his law firm. As an attorney, Mr. Boyles said he has been pleased with the quality of legal services provided to Okaloosa County by Mr. Stewart's firm. He stated as long as we are receiving the quality of service for the price paid, the model should March 1, 2016 -10-