Okaloosa County BOCC — April 19, 2016 — Regular BCC Meeting Minutes 03.01.2016 — reading text

MARCH 1, 2016 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8: 3 O a. m. at the County Administration Building in Shalimar. Members present were Charles K. Windes, Jr., Chairman; Carolyn Ketchel, Vice Chairman; Wayne Harris; Nathan Boyles; and Trey Goodwin. Also present were J.D. Peacock II, Clerk of Circuit Court; John Hofstad, County Administrator; and Greg Stewart, County Attorney. PUBLIC INFORMATION UPDATE Mrs. Kathy Newby, Public Information Officer, said the Okaloosa Today Show's featured guest is Mrs. Carolyn Ketchel who discusses the 2016 Strategic Objectives. A picture of the new EC Rider bus with its new wrap was taken with Mr. Windes and Mrs. Ketchel. There will be an App for the EC Rider. The committee is still working on some transportation concerns. Mrs. Newby gave a brief overview of some of the new changes, including a color coded system. Mrs. Ketchel stated the buses will be easy to access and will provide connection to the Airport and hotels. The color coded system will be easier versus a numerical bus route system. Mrs. Newby said the Department of Corrections (DOC) recently passed the annual Florida Model Jails Inspection with high ratings. Inspectors noted DOC's level of professionalism, facility cleanliness, and high levels of performance. Mrs. Newby stated DOC's program Baby and Me was recently nominated for the National Commission on Correction Health Care (NCCHC) program of the year and received national attention when the program was featured in the American Jails magazine. She said the Volunteer Income Tax Assistance (VITA) program provides tax assistance to qualified individuals. It is sponsored by the University of Florida Okaloosa County Extension. Additionally, Mrs. Newby stated the Destin-Fort Walton Beach Airport (VPS) is the title sponsor for the Sea Breeze Jazz Festival in Panama City, April 20 - 24. They will highlight Okaloosa County's airlines' frequent flights to New Orleans as a promotion for the jazz festival in April. March 1, 2016 -1- Minute Book 74, Page 143 Okaloosa County Board of County Commissioners COUNTY ADMINISTRATOR'S UPDATE Mr. Hofstad informed the Board that the budget team met yesterday which kicked off the 2016/2017 budget season. Plans are to brief the Board on April 5, first budget meeting, regarding the schedule which includes the breakout sessions between the County Administrator and department heads and budget workshops. COUNTY ATTORNEY'S UPDATE Mr. Stewart reminded the Board an Executive Session will follow the conclusion of the agenda's business regarding the Department of Juvenile Justice's (DJJ) litigation. COMMISSIONER'S MINUTE Mr. Harris wished Mr. Windes a Happy Birthday. Mr. Boyles stated it's a beautiful day in Okaloosa County. Mrs. Ketchel said she attended the Master Gardner Recognition ceremony this week. She commended them on doing a wonderful job and putting in volunteer hours to make Okaloosa County more beautiful. She is excited the Farmer's Market will break ground in the near future and thanked Public Works and Purchasing for all their efforts. She said it came in under bid, so some fans, running water and 16 places for vendors should be added. Additionally, $40,000 is brought into the county by Women, Infant and Children (WIC) every year for low income families. She said it should be a "win-win" situation for the entire county. Mr. Goodwin had nothing. CLERK OF COURT'S UPDATE Mr. Peacock said Contracts & Grants was successfully relocated into the Brackin Building with the Board's Finance Office, so all the Board's responsible entities are now housed in the same building and will include his off ice. He said we are rapidly preparing for the relocation into the old hospital from the courthouse and Clerk operations are scheduled to begin on April fourth in the old hospital. Mr. Peacock thanked Facility Maintenance for their assistance coordinating and preparing for the relocation. He met with court partners last week and feels it's a cohesive team. We are getting much value and use out of March 1, 2016 -2- Minute Book 74, Pagel44 Okaloosa County Board of County Commissioners the old furniture. He said everything is going smoothly considering the volume of moves and changes occurring over a short time. PUBLIC COMMENTS Mr. Kenny Fuller, Baker, addressed Mr. Boyles referencing his previous visit to the Board meeting. He also addressed the Board regarding swearing-in speakers during Quasi-Judicial hearings, Kenny Fuller vs. Okaloosa County, Rico Act, Ms. Lovejoy and Okaloosa County Transit and time allotted for public comments. CONSENT AGENDA Mr. Windes stated Item #17 will be pulled for further discussion Mr. Boyles made motion, seconded by Mrs. Ketchel, to approve the Consent Agenda less Item #17. 1. Airport: Amendment and final payment for legal services relating to request of Air Force to convey title and resolution of other airport-related matters 2. County Administrator: Link to checks written payments made (warrants): http://www.okaloosaclerk.com/index.php/transparency- portal/bcc-warrants 3. BCC Records: Regular Meeting Minutes of January 19, 2016 4. Finance: Budget Resolutions and Transfers (a) Resolution amending FY 2016 Budget, General Fund (Florida Department of Emergency Management (FDEM) for homeland security issue 10 grant) RESOLUTION NO. 16-56 (BA #82) (b) Resolution amending FY 2016 Budget, General Fund (Florida Department of Emergency Management (FDEM) for homeland security issues 4, 5, and 8 grant) RESOLUTION NO. 16-57 (BA #83) (c) Resolution amending FY 2016 Budget, General Fund (Federal Transit Administration (FTA) capital and operating grants carried forward) RESOLUTION NO. 16-58 (BA #84) (d) Resolution amending FY 2016 Budget, Tourist Development Fund (Florida Fish and Wildlife Conservation Commission (FFWCC) artificial reef grant) RESOLUTION NO. 16-59 (BA #85) (e) Budget Transfer: Tourist Development Fund, Cash Match and Artificial Reef, BT-16-18 March 1, 2016 -3- Minute Book 74, Page 145 Okaloosa County Board of County Commissioners 5. County Administrator: Amendment to contract C12-1999-BCC, Indigent/Unclaimed Cremation Service 6. County Administrator: Proclamation recognizing March 30, 2016 as "30th Anniversary of Harvest House" 7. County Administrator: Payments to non-profit organizations as allocated in FY 16 budget 8. Facility Maintenance: Final Payment to Emergency Systems Services, Inc (ESSI) for Generator Maintenance under contract #C09-1752-FM (Invoice #214362 for $175.01 and Invoice #214618 for $192.49) 9. Growth Management: Coordination Agreement with Pyramid, Inc. by the County which serves as the Community Transportation Coordinator (CTC) 10. Growth Management: Designation of Signature Authority for Chairman and County Attorney to access Federal Transit Administration's Transit Award Management Systems (TrAMS) 11. Information Technology: Network Cabling and Repair Contract renewals with Glaze Communications, Network Cabling, and Universal Cabling Systems 12. Public Safety: Updated Memorandum of Understanding with the City of Crestview for use of the Crestview Police Department Dispatch Facility on P.J. Adams Parkway 13. Public Safety: Interlocal Agreement between Okaloosa County and the Okaloosa County Sheriff's Office Regarding the Early Opiate Overdose Intervention Partnership Program 14. Purchasing: Remove an Air Source Continuous Air Resource Transport (CART) from the fixed asset list for donation to the Shalimar Fire Department (Fixed Asset #99Z8588) 15. Purchasing: Remove a truck from the fixed asset list for donation to the Holt Fire District (2006 Ford F250 4X4) 16. Purchasing: Contract with KLB Contracting, LLC for the construction of the Farmer's Market Pavilion 18. Purchasing: Amendment One to Creek Enterprises, Inc. (Cl6- 2353-IT) for telecommunications maintenance for the fiber optic network 19. Purchasing: Contract with Horizons, Inc. for Landscape Management Services at Okaloosa County Water & Sewer and Airports 20. Public Works: Special Event Permit to utilize a county beach area on Okaloosa Island near the Boardwalk for a five day Volleyball Tournament to be held April 20 -24, 2016 from 8:00 a.m. - 5:00 p.m., sponsored by Southern Events Management, Inc. 21. Public Works: Special Event Permit to utilize a county beach area on Okaloosa Island near the Boardwalk for a two day Volleyball Tournament to be held May 21 - 22, 2016 from 9:00 March l, 2016 -4- Minute Book 74, Pagel46 Okaloosa County Board of County Commissioners  a.m. 5:00 p.m. each day, sponsored by Southern Events Management, Inc. 22. Public Works: Special Event Permit for Easter Sunrise Services to be held March 27, 2016 from 6: 00 a. m. to 7: 30 a.m. at John Beasley Park on Okaloosa Island, sponsored by the Lutheran Churches of the Emerald Coast 23. Public Works: Special Event Permit to utilize a county beach area on Okaloosa Island at the Boardwalk for a one day Volleyball tournament to be held May 14, 2016 form 8:00 a.m - 6:00 p.m., sponsored by the Southeastern Group 24. Public Works: 2016 Qualified Beach Vendor Certificate and 2016 QBV Beach Vehicle Permit from Coastal Beach Service 25. Public Works: Funding transfers within the Road & Bridge Construction Fund budget to remedy shortfalls and address potential alternate funding sources 26. Public Works: 2016 Qualified Beach Vendor Certificate & QBV Beach Vehicle Permit from Holiday Isle Beach Service Inc. 27. Public Works: 2016 Qualified Beach Vendor Certificate from Stephen c. Painter 28. Public Works: 2016 Qualified Beach Vendor Certificate from Destin Yoga 29. Public Works: Final payment in the amount of $32,081.93 to H&T Contractors, LLC for the Overbrook/Tanglewood Stormwater Improvements Grant Project 30. Risk Management: Bind and Purchase Coverage for the County's Property, Terrorism and Boiler & Machinery Insurance 31. Tourist Development: Resolution supporting the establishment of the Choctawhatchee Bay Estuary Program and authorization to respond jointly with Walton County to the anticipated EPA request for proposals RESOLUTION NO. 16-60 32. Tourist Development: Payment of the Okaloosa Island Fire District in the amount for $255.00 for CPR/AED training held on January 6, 2016 (Invoice #112812-63) 5 yeas. #1 7. Purchasing: Request approval to award the vehicle bid to Hub City Ford and Empire Truck Sales (RFB PUR 14-16) Mrs. Zan Fedorak, Purchasing Manager, said a different format was used this year by bidding all vehicles at once which contained all specifications available and have found it to be beneficial. She stated the bidders did not meet Specification one and two, but Specification three met the department's needs. She stated the original request was for one vehicle, but asked to modify the request to four vehicles. March 1, 2016 -5- Minute Book 74, Page 147 Okaloosa County Board of County Commissioners In addition, Mrs. Fedorak stated Specification 16 is a request from the Public