Fort Walton Beach Council agenda — 02-22-05 — reading text

Manager and her Staff for the excellent publication of the 2003/ 04 Annual Report. Mr. Anderson was also informed that Gordon Hurd from the Okaloosa Performance Group will be present at the February 15 Council Workshop. Regarding the February 15, 2005 Council Workshop, the City Manager advised discussion will include the NRCS Grant for the cleaning up of drainage ditches, as the City is eligible for additional grant moneys for additional repairs. Because the deadline for a completed grant application is February 15, she requested Council's direction to execute the the additional funds will not be lost, and she will grant agreement so bring the item back at the regular meeting of February 22, 2005, for Council' s ratification. Mr. Tucker moved that the City Manager execute the NRCS Grant Agreement to be eligible for funding by the February 15, 2005 deadline, and to direct the City Manager to bring it back to Council at the regular meeting of February 22, 2005, for Council' s ratification. Dr. Pullen seconded motion and it carried Patterson, Campbell, Tucker, Pullen, unanimously with Holmes, Covey, and Anderson in favor. Mr. Tucker suggested that with the upcoming election a month the City consider away, sponsoring a " Candidate.'s Night" in the City Auditorium to include those individuals running for Council. The City Manager suggested she come back at the Council Workshop with a schedule of the particulars. Mr. Tucker moved that the City Manager work out the particulars involving a City- sponsored " Candidate' s Night" at the City Auditorium, and Council for their consideration at the bring that information to February 15 2005 Council Workshop. Mr. Holmes seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. Mr. Campbell praised the Golf Club Administrator for the positive comments he has received regarding the Golf Club. CITY MANAGER ANNOUNCEMENTS The City Manager informed Council she will get information to them regarding the Candidate' s Forum by Monday, or over the week- end mail. bye- She also announced the READ ( Reading Education Assistance Dogs) will be hosted by the Library on February 12 in the Meeting Room; the Sunday in the Park on Walton Landing; the Fast Lane Track Meet on February 20 at the Fort February 21 at Etheridge Stadium; the Parks and Recreation Department is accepting appllcations for various sports programs; and the tax service by AARP will be February 1 to April 15 at the Fort Walton Beach Library for citizens 60 and older.  CITY COUNCIL MEETING February 22, 2005 Consent Agenda Request Authorization to Award Bid # 05- 111 Residential Rehabilitation 118 Carson Avenue, S. E. to Ponderosa Builders of Fort Walton Beach, FL. Council Action 1st 2nd Vote: Agenda Item Number: CA- 2  CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM Date: February 14, 2005 To: Joyce Shanahan, City Manager Through: Missy McKim, AICP, Director 111M. Community Development Services l' ,~ From: Peggy Fowler, AICP, Planner II Community Development Services SUBJECT: RESIDENTIAL REHABILITATION PROGRAM- REQUEST TO AWARD CONTRACT FOR REPAIR WORK AT 118 CARSON DRIVE SE BACKGROUND City Council approved the CRA Residential Rehabilitation Program in October 1999. The program is available to low- and very- low income residents of the CRA area, with a maximum grant amount limited to $ 25, 000.00. The grant is secured by placing a lien upon the property. Staff received and approved an application from Mr. John Baker, owner of the residence at 118 Carson Drive SE. Documentation of primary home ownership and income eligibility was verified by staff. This property has not received CRA residential improvements grant funds in the past. The scope of work and renovation specifications were provided by A +Home Inspections Services in accordance with their contract with the City. Ponderosa Builders, I nc. submitted one of two bids received for the project. Ponderosa' s bid was lower than the other bid, in the amount of $12, 696. 00 for the general scope of services. This bid was about 35% higher than the amount estimated by A+ Home Inspections Services; however, the inspection was conducted in August 2004, prior to the Hurricane, and construction costs have increased since that time. SUMMARY Pursuant to Chapter 2, Section 2- 266, Purchasing Policies and Procedures, Ft. Walton Beach Code of Ordinances, staff requests authorization to award the contract for rehabilitation services to the lowest responsive, responsible bidder, Ponderosa Builders Inc. The contract amount is not to exceed 12, 696.00. If approved, sufficient funds are available from the Capital Improvement Program account # 109- 5068- 552- 6997, CRA Special Revenue Fund. RECOMMENDATION Staff recommends that City Council approve the contract with Ponderosa Builders Inc. Attachments: Rehabilitation Specification Work Write- up from A+ Home Inspections. Property Appraiser Parcel Infonnation verifying homeowner' s exemption CA 4d z  Q S 0 0 e 0_ 0 8 MU:= ": oS,~ 8 ' a g t'.. 1f~~ 5 ~ 0'\ 1iS 1;1~ ~ e1 ~ 0.> >. oS z i3 5 e Co. ~ .... 0 CI 0 .:: 1 u -= 1a o s S 0 ~ 0 6 J -=a ... NII = 5 U of}- m ~ ~ s. '( .:= 0 s! 3 a-s ~ E' i. II g iSm ~ u.;; c... 0== ~ j i.$e = S Q, 13 CD 1 E' 1' ' 0 >. oS '' i: 9 S ~ 1 c~~. 8