Okaloosa County School Board — Regular Meeting, July 13, 2020 — reading text

Ending June 30, 2020 is requested. The fee remains at $70,000, consistent with previous years, and will be delivered to the School Board no later than October 31, 2020. File Attachments Okaloosa School District Internal Funds Engagement Letter (2020).pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Emergency Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $106,985.00 Budgeted : Yes Budget Source : Capital Funds, Project 3369 Silver Sands Chiller Replacement Recommended Action : Motion to approve the emergency purchase of HVAC equipment from Trane for Silver Sands School in the amount of $106,985.00. Public Content Request approval of the emergency purchase of HVAC equipment from Trane for Silver Sands ES in the amount of $106,985.00. The emergency purchase was made through School Board Policy 2-17(12)(a). The equipment was purchased through Omnia Contract 15- JLP-023. Funds will be paid from Capital Funds, Project 3369 Silver Sands Chiller Replacement. A copy of the Superintendent's approval of the purchase and the quote are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (301 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 ITB 20-18 Emergency Bid for Equipment Replacement/Repair Services for Baker Sewer Plant, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,283.00 Budgeted : Yes Budget Source : Capital Funds, Project 2336 Emergency Maintenance - District Wide Recommended Action : Motion to approve ITB 20-18 Emergency Bid for Equipment Replacement/Repair Services for Baker Sewer Plant. The awarded vendor is Pump and Process Equipment, Inc. in the amount of $27,283.00. Emergency Bid procedures per School Board Policy 2- 17(a)(12) were followed for this solicitation to restore the WWTP back to full working capacity. Public Content Request approval of ITB 20-18 Emergency Bid for Equipment Replacement/Repair Services for Baker Sewer Plant. The awarded vendor is Pump and Process Equipment, Inc. in the amount of $27,283.00. Emergency Bid procedures per School Board Policy 2-17(a)(12) were followed for this solicitation to restore the WWTP back to full working capacity. Funding will be paid from Capital Funds, Project 2336 Emergency Maintenance - District Wide. Copies of the Request for Approval letter, Bid Document and Award Tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments EMERGENCY BID ITB 20-18 BAKER SEWER PLANT.pdf (375 KB) ITB_20-18 TAB.PDF (71 KB) ITB 20-18.pdf (1,195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Renewal of Tag-On: Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313 Environmental/IAQ/T&B-District Wide Recommended Action : Motion to approve renewing tag on with Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through the School District of Escambia County, effective through June 19, 2021. Public Content Request approval to renew tagging on with Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through the School District of Escambia County. The contract will be used on an as needed basis and is effective through June 19, 2021. Funds will be paid from Capital Funds, Project 2313 Environmental/IAQ/T&B-District Wide. A copy of the renewal document is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENT.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Renewal of Tag-On Bid: RFP 190806 Speech Language Pathologist, School Psychologist, Occupational Therapist, and Physical Therapist Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 13, 2020 - Regular Meeting Type : Action (Consent), Procedural Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to approve the renewal of RFP 190806 Speech Language Pathologist, School Psychologist, Occupational Therapist, and Physical Therapist Services through Escambia County School District. The contract is effective through June 30, 2021. Public Content Request approval to renew RFP 190806 Speech Language Pathologist, School Psychologist, Occupational Therapist, and Physical Therapist Services through Escambia County School District. The bid will be used on an as needed basis. Funding will be paid from General Funds, Project 0023 Itinerant - Speech. The contract is effective through June 30, 2021. A copy of the renewal documents are attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE at (850) 833-3106. File Attachments RENEWAL DOCUMENT RFP 190806.pdf (1,238 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey