Okaloosa County BOCC — June 17, 2014 — DBR cover 6-2014 — reading text

Board of County Commissioners State of Florida OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS FEDERAL TRANSIT ADMINISTRATION: TEAM ID 5435 Disadvantaged Business Enterprise Overall Goal and Methodology Report Fiscal Years 2012 - 2014 Section 26.1, 26.23 Objectives/Policy Statement The Okaloosa County Board of County Commissioners (BOCC) has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26, dated February 2, 1999 and all applicable changes and updates. The BOCC has received Federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, the BOCC has signed federal and state grant assurances that it will comply with 49 CFR Part 26. It is the policy of the BOCC to ensure that DBEs are defined in part 26, have an equal opportunity to receive and participate in DOT-—assisted contracts. It is also our policy: To ensure nondiscrimination in the award and administration of DOT — assisted contracts: To create a level playing field on which DBEs can compete fairly for DOT-assisted contracts; To ensure that the DBE Program is narrowly tailored in accordance with applicable law; To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; To help remove barriers to the participation of DBEs in DOT assisted contracts; To assist the development of firms that can compete successfully in the market place outside the DBE Program. RWON> Da The BOCC Grants Specialist, Abra McGill (ph 850-603-7004), has been delegated as the DBE Liaison Officer. In that capacity, the Grants Specialist is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by the Grants Specialist in its financial assistance agreements with the Department of Transportation. Okaloosa County Board of County Commissioners has disseminated this policy statement to all components of their organization including existing transit providers and vendors. We have distributed this statement to DBE and non-DBE business communities that perform work for us on DOT-assisted contracts through the County’s website and through general vendor/procurement notices. Charles K. Windes, Jr, Chairman Doyo Io Wa ID June 17, 2014 Abra L. McGill DBELO Date Courthouse Courthouse Annex 1804 Lewis Turner Blvd Lewis Turner., Suite 100 101 E. James Lee Blvd. * Crestview, FL 32536 1250 N. Eglin Pkwy. * Shalimar, FL 32579 Fort Walton Beach, FL 32547 (850) 689-5030 * FAX: 689-5059 (850) 651-7100 (850) 651-7105 * FAX: 651-7142 OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS FEDERAL TRANSIT ADMINISTRATION: TEAM ID 5435 Disadvantaged Business Enterprise Proposed Goal and Methodology Fiscal Years 2012 - 2014 Okaloosa County Board of County Commissioners, in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26, hereby announces its Fiscal Year 2012 through 2014 Disadvantaged Business Enterprise (DBE) goal of 1% for participation on US DOT / Federal Transit Administration (FTA) assisted contracts. The entire goal will be obtained through race-neutral means. The purpose of the Disadvantaged Business Enterprise (DBE) overall goal is to achieve a “level playing field” for ready, willing and able DBEs seeking to participate in USDOT-assisted contracts. The goal is based on demonstrable evidence of the availability of ready, willing and able DBEs relative to all businesses ready, willing and able to participate in USDOT-assisted contracts. It reflects the level of DBE participation that would be expected absent the effects of discrimination. Public Participation — Part 26.45(q)(1) and (2) Goal Publication in Local Media The Okaloosa County Board of County Commissioners’ FY 2012-14 DBE proposed goal was published in the Northwest Florida Daily News on Wednesday, June 15, 2011, which allowed for the 45-day comment period prior to submission of the goal to the FTA Office of Civil Rights (Attachment A). There are no local minority media outlets in the local area. The goals and methodology were available for inspection during normal business hours at the Okaloosa County Transit Building, 600 Transit Way, Fort Walton Beach, Florida 32547 for a period of 30 days following the date of the published notice. Public comments have been accepted for 45 days from the date of the published notice. The proposed goal has also been made available to the public on the www.rideoct.org/dbe/dbe.pdf website (Attachment A-1). No individual contacted the BOCC to request additional information or to submit comments regarding the BOCC’s proposed FY 2012-14 DBE goal for US DOT / Federal Transit Administration (FTA) assisted contracts. Public Participation/Consultation During Goal Development Prior to submitting the goal to FTA, the following local and regional community organizations were contacted via email or letter (Attachment B) to determine if they knew of any potential impediments to DBE firm in Okaloosa County: e Fort Walton Beach Chamber of Commerce, 34 Miracle Strip Parkway, Fort Walton Beach, FL 32549 e Eglin Air Force Base, AAC/Small Business Office, 96 CEG/CEV, 501 DeLeon St, Suite 101, Building 696, Eglin AFB, FL 32542 e Economic Development Council of Okaloosa County, P.O. Box 4097, Fort Walton Beach, FL 32549 e Small Business Administration, Jacksonville District Office, 7825 Baymeadows Way Suite 100B, Jacksonville, FL 32256 Page | 2 OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS FEDERAL TRANSIT ADMINISTRATION: TEAM ID 5435 Disadvantaged Business Enterprise Proposed Goal and Methodology Fiscal Years 2012 - 2014 e Florida Women’s Business Center, 401 W. Atlantic Ave. #09, Delray Beach, FL 33444 e Florida Black Business Investment Board, Inc., 2019 Centre Pointe Blvd., Suite 101, Tallahassee, FL 32308 e Florida Black Chamber of Commerce, 945 West Michigan Avenue, Suite 12B, Pensacola, FL 32505 Method (Part 26.45) Step One: Develop a Base Figure for the Relative Availability of DBEs The base figure for the relative availability of DBE’s is the ratio of certified DBE’s relative to the total firms available in the relevant region. The Okaloosa County Board of County Commissioners (BOCC) has adopted the State of Florida as its relevant region. The BOCC has also narrowly tailored its ratio calculation to services and industries likely to benefit from federally funded projects. During the next 3 fiscal years, Okaloosa County plans to award a contract for automated passenger count equipment and installation ($50,000) and shelter construction and install ($52,500), and contracts totaling ($695,500) for the listed services in the attached spreadsheet (Attachment C). The BOCC applied the number of relevant certified DBE’s listed in the Florida Department of Transportation’s business directory in the numerator of the calculation below. There are no registered DBEs offering preventive maintenance (auto parts & repair) in FDOT District Three, none offering shop equipment, computer equipment is purchased from a State contract, and no registered DBEs offer shelters, bike racks, signage or automated passenger counters. Service vehicles are also purchased from a State contract. This data is derived from the Florida Unified Certification Program database which certifies member agencies as DBEs. The BOCC then applied the total number of Florida firms of the same relevant industries noted above according to the Census Bureau’s County Business Patterns (CBP) database in the denominator of the calculation below. There are 7,304 auto parts suppliers/auto repair shops, 6,387 firms offering concrete/site construction services and 4,993 electrical (APC installation) firms in Florida as of the most current reported CBP database in the State of Florida. Page | 3 OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS FEDERAL TRANSIT ADMINISTRATION: TEAM ID 5435 Disadvantaged Business Enterprise Proposed Goal and Methodology Fiscal Years 2012 - 2014 Census NAICS Bureau Data:|UCP Percentage Contracting Opportunity Codes County Relevant DBE Business Industries {Availability Patterns Auto Parts and Repair 811117 304 0 0% 44131 , 23899 3,194 Shelter Construction 23811 1,373 49 0.8% 23891 1,820 Automated Passenger Count (APC) Installi23821 4,999 3 0.06% Source: Census Bureau County Business Patterns (www.census.gov/econ/cbp/). Weighting each of the percentages calculated above by the value of the relevant contract yields a first-step DBE goal of 1.00% Step Two: Adjustment of the Base Figure for the Overall Goal Since Okaloosa County has not had any DBE participation during the past four years, we elect to not perform a Step Two adjustment. We will use the Step One Base Figure as our goal. The second step is conducted to adjust the base figure based upon regional availability of DBE’s. The programmed projects for the upcoming three years will be limited in Okaloosa County due to the current economic condition that has not promoted growth to the public transit system. There is no indication that the economic situation will improve therefore no large capital projects are programmed during the proposed period. For FY 2012-2014 the focus will be to pursue Operating Assistance grant opportunities. There are currently no disparity studies related to the proposed transit projects and disadvantaged business enterprise participation. Page | 4 OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS FEDERAL TRANSIT ADMINISTRATION: TEAM ID 5435 Disadvantaged Business Enterprise Proposed Goal and Methodology Fiscal Years 2012 - 2014 Means Used to Meet BOCC Overall DBE Goal (Part 26.51) The overall FY 2012-14 DBE goal of 1% will be obtained entirely through race-neutral measures. Okaloosa County’s transit system is a small urban transit system (located in an urbanized area with a population less than 200,000), and very rarely has a large contract with sub-contracting opportunities. No such upcoming contract(s) is/are anticipated for FY 2012-14. The BOCC anticipates meeting its DBE goal entirely through race-neutral measures, which include but are not limited to the following: Arranging all possible aspects of solicitations, including delivery schedules, in ways that facilitate DBE participation; Unbundling of contracts; Reducing bonding requirements when possible; Providing guidance on obtaining business assistance in areas such as business management, record keeping, and technical assistance; Ensuring inclusion of DBEs on BOCC’s mailing list for bidders; e Providing guidance on obtaining assistance for start-up businesses; and e Ensuring the widest possible distribution of the BOCC’s DBE Directory — which is the Florida DOT state-wide DBE Listing. Page | 5 OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS FEDERAL TRANSIT ADMINISTRATION: TEAM ID 5435 Disadvantaged Business Enterprise Proposed Goal and Methodology Fiscal Years 2012 - 2014 Attachment A NORTHWEST FLORIDA e Dail News Published Daily Fort Walton Beach, Florida Distributed in Okaloosa, Santa Rosa & Walton Counties State of Florida, County of Okaloosa Before the undersigned authorized personally appeared | laws Lin lL Vilbse » who on oath says that (s)he is “nl Ad dWhicr a Cher 2 of the Northwest Florida Daily News, a daily newspaper published at Fort Walton Beach, in Okaloosa County, Florida; that the attached copy of advertisement, being a in the matter of Al oti ae Dvewade DBE Coat in the 7 aloo 5 County Court, was published in said newspaper in the issues of Tune [5 Aout Affiant further says that the said Northwest Florida Daily News is a newspaper published at Fort Walton Beach, in said Okaloosa County, Florida, and that the said newspaper has heretofore been continuously published in said Okaloosa County, Florida, each day, and has been