Okaloosa County School Board — Regular Meeting, October 26, 2015 — reading text

Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for adoption of new School Board Policy 2-21 Anti- Fraud Policy. Public Content A public hearing will be advertised to receive public input and consider approval of the proposed new School Board Policy 2-21 Anti-Fraud Policy which will establish certain principles and expectations in order to prevent fraud, investigate and provide consequences for engaging in any manner of fraud, and to heighten awareness of possible fraud. File Attachments 2-21 Anti-Fraud Policy DRAFT.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 8. Discussion Agenda Subject : 8.1 Moved from Consent 7.18 - Report on status of Group Medical Insurance program negotiations with Blue Cross Blue Shield of Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Public Content Report on status of group medical insurance program negotiations with Blue Cross Blue Shield of Florida. For additional information, please contact Russ Frakes, Program Director, Risk Management at (850) 833-3190. Motion & Voting Motion to authorize the Superintendent to enter into contract negotiations with the committee’s second highest ranked respondent, United Healthcare, and keep the option open to return to contract negotiations with the committee’s first ranked respondent, Blue Cross and Blue Shield of Florida. Motion by Melissa Thrush, second by Dewey Destin. Motion carried 4-0. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Oct 26, 2015 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Authorization for Professional Services from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 11, Choctawhatchee High School Gymnasium Roof Replacement Project, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Fiscal Impact : Yes Dollar Amount : $2,980.00 Budgeted : Yes Budget Source : Capital Outlay Funds Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 11, Choctawhatchee High School Gymnasium Roof Replacement, amount not to exceed $2,980.00. Public Content Approval is requested to accept the proposal for the Faithful + Gould Authorization for Professional Services in the amount of $2,980.00 to review the proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP for Program 5, Task Order #11, for Roof Replacement Projects for Choctawhatchee High School Gymnasium. File Attachments TO#11 Program 5 Faithful & Gould proposal for validation.doc.pdf (104 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 11, Choctawhatchee High School Gymnasium Roof Replacement, amount not to exceed $2,980.00. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.2 Authorization for Professional Services from Faithful + Gould for price validation of the scope of work for Program No. 5, Task Order No. 12, Fort Walton Beach High School Phase 5 HVAC Replacement Project, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $2,980.00 Budgeted : Yes Budget Source : Capital Outlay Funds Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 12, Fort Walton Beach High School Phase 5, HVAC Replacement Project, amount not to exceed $2,980.00. Public Content Approval is requested to accept the proposal for the Faithful + Gould Authorization for Professional Services in the amount of $2,980.00 to review the proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP for Program 5, Task Order #12, Fort Walton Beach High School Phase 5, HVAC Replacement Project. File Attachments TO#12 Program 5 Faithful & Gould proposal for validation.docx.pdf (104 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 12, Fort Walton Beach High School Phase 5, HVAC Replacement Project, amount not to exceed $2,980.00. Motion by Lamar White, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-29 CHOICE SALTO System - 10 Door Addition, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $9,715.50 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve L-3 Task Order No. 2-29 CHOICE SALTO System - 10 Door Addition in the amount of $9,715.50. Public Content This task order is for the installation and programming of 10 SALTO door locks for CHOICE High School and Technical Center. File Attachments Task Order #2-29 CHOICE Door Lock Quote.pdf (218 KB) Motion & Voting Motion to approve L-3 Task Order No. 2-29 CHOICE SALTO System - 10 Door Addition in the amount of $9,715.50. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order No. 2-32 Baker School DVR Replacement, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $6,678.68 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action :