Okaloosa County School Board — Regular Meeting, October 26, 2015 — reading text

recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.8 Budget Amendment #1 - Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,241,024.17 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2015-2016. Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of September 2015: General Fund $1,064,253.61 Debt Service Funds 0.06 Capital Projects Funds 1,155,323.50 Other Special Revenue Funds - Federal 20,627.00 Other Special Revenue Funds - Food Service 820.00 Total - All Funds $2,241,024.17 File Attachments Budget Amendment #01 - Sept 2015.pdf (860 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.9 Monthly Financial Statement for September 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2015. Public Content The financial statement for the month ending September 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2015-09.pdf (526 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,025.84 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-26-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2015, totaling $23,714,040.00; and Bank Transfers for September 2015, totaling $9,425,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,714,040.00 and Bank Transfers in the amount of $9,425,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2015, totaling $23,714,040.00; and Bank Transfers for September 2015, totaling $9,425,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register September 2015.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.12 Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Oct 26, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2015 Absolute Date : Oct 26, 2015 Recommended Action : Motion to approve the Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., effective November 1, 2015 through October 31, 2016. Public Content Approval is requested for the extension of the agreement between the School Board and Doolittle Institute, Inc. for an additional year effective November 1, 2015 and ending October 31, 2016. This is an extension of the Educational Program Support Agreement dated September 24, 2012. File Attachments Doolittle Contract Extension 2015-2016.docx (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.13 Contract for Services between the School Board of Okaloosa County and SchoolInfoApp, LLC, to provide use of mobile devices and web applications, presented by Eric Mitchell, Director of MIS/IT, and