Okaloosa County BOCC — March 4, 2014 — Repair & Paint Countryview & Bluewater Tanks — reading text

address of the firm must be shown below the signature. 12.06 A Bid by an individual shall show the Bidder’s name and official address. 12.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid form. The official address of the joint venture must be shown below the signature. 12.08 All names shall be typed or printed in ink below the signature. 12.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid form. 12.10 The address and telephone number for communications regarding the Bid shall be shown. 12.11 If the Bidder is an out-of-state corporation, the Bid shall contain evidence of Bidder’s authority and qualification to do business as an out-of-state corporation in the State of Florida in accordance with Article 3. Bidder’s state contractor license number for the State of Florida shall also be shown on the Bid form, if applicable. Contractor shall be licensed in accordance with the requirements of Chapter 489 of the Florida Statues. ARTICLE 13 - BASIS OF BID; EVALUATION OF BIDS. 13.01 Unit Price A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule. B. The total of all estimated prices will be determined as the sum of the products of the estimated quantity of each item and the unit price Bid for the item. The final quantities and Contract Price will be determined in accordance with paragraph 11.03 of the General Conditions. C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words. Repair & Paint Countryview & Bluewater Tanks 00100-8 Job No. 41-459 13.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in paragraph 11.02 of the General Conditions. 13.03 When completion times are not set forth in the agreement but instead are to be specified by the BIDDER, bid prices will be compared after adjusting for differences in the time designated by Bidders for Substantial Completion. The adjusting amount will be determined at the rate set forth in the Contract Documents for liquidated damages for failing to achieve Substantial Completion for each day before or after the desired date appearing in Article 9. ARTICLE 14 - SUBMITTAL OF BID. 14.01 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to Bid and shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of the Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to: Clerk of Circuit Court ATTN: Gary Stanford Newman “Buddy” Brackin Bldg. 302 N. Wilson St., Suite 203 Crestview, FL 32536 NOTE: CRESTVIEW IS NOT A NEXT DAY DELIVERY SITE FOR OVERNIGHT CARRIERS. ARTICLE 15 - MODIFICATION AND WITHDRAWAL OF BID. 15.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. 15.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from 1) further bidding on the Work, and 2) doing any work on the Contract, either as a subcontractor or in any other capacity. ARTICLE 16 - OPENING OF BIDS. 16.01 Bid opening shall be public, on the date and time specified on the Bid form. It is the Bidder’s responsibility to assure that his bid is delivered at the proper time and place. Offers by Repair & Paint Countryview & Bluewater Tanks 00100-9 Job No. 41-459 email, telegram, facsimile or telephone are not acceptable. 16.02 Bids will be opened at the time and place indicated in the advertisement or invitation to Bid and, unless obviously non-responsive, read aloud publicly. A tabulation of the amounts of Bids will be made available to Bidders after the opening of Bids. ARTICLE 17 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE. 17.01 All Bids will remain subject to acceptance for thirty-five (35) days after the day of the bid opening, but the OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period. ARTICLE 18 - AWARD OF CONTRACT. 18.01 Right to Waive and Reject: A. The Board, in its absolute discretion, may reject any Bid of a Bidder that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. B. There is no obligation on the part of the County to award the Bid to the lowest Bidder, and the County reserves the right to award the Bid to Bidder submitting a responsive Bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County and to reject any and all Bids or to waive any irregularity or technicality in Bids received. Okaloosa County shall be the sole judge of the Bid and the resulting negotiated agreement that is in its best interest and its decision shall be final. C. The Board of County Commissioners reserves the right to waive any informalities or reject any and all Bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this Bid and to accept the Bid that in its judgement will best serve the interest of the County. D. The Board of County Commissioners specifically reserves the right to reject any conditional Bids and will normally reject those which made it impossible to determine the true amount of the Bid. Each item must be Bid separately and no attempt is to be made to tie any item or items to any other item or items. 18.02 Disqualification of Bidders: Any of the following reasons may be considered as sufficient for the disqualification of a Bidder and the rejection of his Bid or Bids: A. More than one Bid for the same work from an individual, firm or corporation under the same or different name. Repair & Paint Countryview & Bluewater Tanks 00100-10 Job No. 41-459 B. Evidence that the Bidder has a financial interest in the firm of another Bidder for the same work. C. Evidence of collusion among Bidders. Participants in such collusion will receive no recognition as Bidders for any future work of the County until such participant shall have been reinstated as a qualified Bidder. D. Uncompleted work which in the judgement of the County might hinder or prevent the prompt completion of additional work if awarded. E. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement for bids. F. Default under previous contract. G. Listing of the Bidder by the Federal Government on its barred/suspended vendor list. ARTICLE 19 - CONTRACT SECURITY AND INSURANCE. 19.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth OWNER’s requirements as to performance and payment Bonds and insurance. When the Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by such Bonds and Insurance Certificates. ARTICLE 20 - SIGNING OF AGREEMENT. 20.01 When OWNER gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to OWNER. Within ten days thereafter, OWNER shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification. ARTICLE 21 - PUBLIC ENTITY CRIME INFORMATION. 21.01 A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Repair & Paint Countryview & Bluewater Tanks 00100-11 Job No. 41-459 ARTICLE 22 - CONFLICT OF INTEREST. 22.01 The award hereunder is subject to the provision of Chapter 112, Florida Statutes. All bidders must disclose with their bid proposal the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa County Board of County Commissioners, or any of its agencies. Further, all bidders must disclose with their bid proposal the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. 22.02 The Contractor, prior to or at the time of submission of the bid proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County, or other designated official in the case of another owner, if he is an officer or employee of the County, disclosing his or spouse's or child's interest and the nature of the intended business. Note: (For Bidder's convenience, this form of Conflict of Interest Disclosure is enclosed as Attachment "A" with Section 00300 "Bid Proposal" and is made a part of the Bid Package.) ARTICLE 23 - PRE-BID CONFERENCE. 23.01 A mandatory Pre-Bid conference will be held at 2:00 PM on Wednesday, January 22, 2014 in the Small Conference Room, 1804 Lewis Turner Blvd., Fort Walton Beach, FL 32547. Representatives of OWNER and ENGINEER will be present to discuss the Project. Bidders are required to attend and participate in the conference. ENGINEER will transmit to all prospective Bidders of record such Addenda as ENGINEER considers necessary to response to questions arising at the conference. Oral statements may not be relied upon and will not be