Okaloosa County BOCC — March 4, 2014 — Repair & Paint Countryview & Bluewater Tanks — reading text

SECTION 01700 CONTRACT CLOSEOUT PART 1 - GENERAL 1.1 DESCRIPTION A. Comply with requirements stated in General, Supplemental and Special Conditions and in Specifications for administrative procedures in closing out the work. B. Related requirements in other parts of the Project Manual: (1) Fiscal provisions, legal submittals and additional administrative requirements: General, Supplementary, and Special Conditions. C. Related requirements specified in other sections: (1) Section 01711: Cleanup 1.2 SUBSTANTIAL COMPLETION A. When Contractor considers the work is substantially complete, he shall submit to Engineer: (1) A written notice that the work, or designated portion thereof, is substantially complete. (2) A list of items to be completed or corrected. B. Within a reasonable time after receipt of such notice, Engineer will make an inspection to determine the status of completion. C. Should Engineer determine that the work is not substantially complete: (1) Engineer will promptly notify the Contractor in writing, giving the reasons therefor. (2) Contractor shall remedy the deficiencies in the work, and send a second written notice of substantial completion to the Engineer. (3) Engineer will reinspect the work. D. When Engineer finds that the work is substantially complete, he will: Repair & Paint Countryview & Bluewater Tanks (2014) 01700-1 Job No. 41-459  (1) Prepare and deliver to Owner a tentative letter of Substantial Completion with a tentative list of items to be completed or corrected before final payment. (2) After consideration of any objections made by the Owner as provided in General, Supplemental and Special Conditions, and when Engineer considers the work substantially complete, he will execute and deliver to the Owner and the Contractor a definite Letter of Substantial Completion with a revised tentative list of items to be completed or corrected. 1.3 FINAL INSPECTION A. When Contractor considers the work is complete, he shall submit written certification that: (1) Contract Documents have been reviewed. (2) Work has been inspected for compliance with Contract Documents. (3) Work has been completed in accordance with Contract Documents. (4) Equipment and systems have been tested in the presence of the Owner's representative and are operational. (5) Work is completed and ready for final inspection. B. Engineer will make an inspection to verify the status of completion with reasonable promptness after receipt of such certification. C. Should Engineer consider that the work is incomplete or defective: (1) Engineer will promptly notify the Contractor in writing, listing the incomplete or defective work. (2) Contractor shall take immediate steps to remedy the stated deficiencies, and send a second written certification to Engineer that the work is complete. (3) Engineer will reinspect the work. D. When the Engineer finds that the work is acceptable under the Contract Documents, he shall request the Contractor to make closeout submittals and begin project Advertisement of Completion. 1.4 REINSPECTION FEES A. Should the Engineer perform reinspections due to failure of the work to comply Repair & Paint Countryview & Bluewater Tanks (2014) 01700-2 Job No. 41-459  with the claims of status of completion made by the Contractor: (1) Owner will compensate Engineer for such additional services. (2) Owner will deduct the amount of such compensation from the final payment to the Contractor. 1.5 CONTRACTOR'S CLOSEOUT SUBMITTALS TO ENGINEER A. Section 01720: Project Record Documents B. Warranties and Bonds as required, including a letter from the Surety Company giving consent of final payment and assuring the Owner that the Performance and Payment Bonds will remain in effect for at least one (1) year from the date final payment to the Contractor becomes due. C. Spare Parts and Maintenance Materials as required. D. Release of Liens - A certified letter from the Contractor to release and discharge the Owner, its officers, agents and employees of and from all liabilities, obligations, and claims under or arising out of said contract. E. Completed Operations Insurance -Contractor shall provide a signed statement agreeing to continue Commercial General Liability including Completed Operations and Product Liability coverage for two years following acceptance of project. Contractor will attach a Certificate of Insurance as evidence of such insurance and will provide Certificates in the future until the two-year period expires. F. Contractor's Advertisement of Completion - The Contractor immediately after being notified by the Engineer that all other requirements of his contract have been completed shall give notice of said completion by an advertisement for a period of 4 successive weeks in the Northwest Florida Daily News. Proof of publication of said notice shall be made by the Contractor to the Owner, by affidavit of the publisher and a printed copy of the published notice. 1.6 FINAL ADJUSTMENT OF ACCOUNTS A. Submit a final settlement of accounting to Engineer. B. Statement shall reflect all adjustments to the Contract Sum: (1) The Original Contract Sum. (2) Additions and deductions resulting from: (a) Previous Change Orders Repair & Paint Countryview & Bluewater Tanks (2014) 01700-3 Job No. 41-459  (b) Unit Prices (c) Deductions for uncorrected work (d) Penalties and Bonuses (e) Deductions for liquidated damages (f) Deductions for reinspection payments (g) Other adjustments (3) Total Contract Sum, as adjusted. (4) Previous Payments (5) Sum remaining due C. Engineer will prepare a final change order, reflecting approval adjustments to the Contract Sum which were not previously made by Change Orders. 1.7 FINAL APPLICATION FOR PAYMENT Contractor shall submit the final Application for Payment in accordance with procedures and requirements stated in the Conditions of the Contract. Included in the Final Application For Payment shall be the affidavit of the Advertisement For Completion, Release of Liens, Proof of Completed Operations Insurance and Assurance Letter from Surety Company as outlined in Section 1.5 (A-F) above. Repair & Paint Countryview & Bluewater Tanks (2014) 01700-4 Job No. 41-459  ADVERTISEMENT OF COMPLETION (Contractor) (Address) give notice of completion of (Project) and sets as the date of final settlement. All persons and firms should file all claims for payment to the below address prior to the settlement date: Okaloosa Board of County Commissioners, (Owner) c/o Polyengineering, Inc. P. O. Box 841 Shalimar, FL 32579 By: (Name) (Title) Leg: (Publication Dates) Repair & Paint Countryview & Bluewater Tanks (2014) 01700-5 Job No. 41-459  CONTRACTOR'S RELEASE OF LIENS STATE OF: COUNTY OF: Before me, the undersigned Notary Public in and for the said County and State personally appeared , representing the Contractor, , who being duly sworn according to law deposes and says that all labor, materials, and outstanding claims and indebtedness of whatever nature arising out of the performance of the Contract with Board of County Commissioners, Okaloosa County, FL, the Owner, for , Contract No. have been paid in full and that for the final payment in the amount of $ , the Contractor releases and discharges the Owner and his authorized representatives from any liens or claims of any nature because of or arising from this contract and/or its performance, which it has had, has or may have in the future. By: Sworn to and subscribed before me this day of . (Notary Public) My Commission expires Repair & Paint Countryview & Bluewater Tanks (2014) 01700-6 Job No. 41-459 [Date] Polyengineering, Inc PO Box 841 Shalimar, FL 32579 Reference: [Project Name] Dear [Engineer] , As required in the contract specifications, upon expiration of our current Certificate of Insurance, an additional copy will forwarded to you for your records. [Contractors Name] will maintain our insurance coverage in excess of two (2) years from completion. If you have questions or require additional information, please do not hesitate to call. END OF SECTION 01700 Repair & Paint Countryview & Bluewater Tanks (2014) 01700-7 Job No. 41-459  SECTION 01711 CLEANUP 1.1 GENERAL This section covers the general cleaning which the Contractor shall be required to perform both during construction and before final acceptance of the project unless otherwise shown on the Drawings or specified elsewhere in these Specifications. 1.2 HAZARD CONTROL A. The Contractor shall prevent accumulation of wastes which create hazardous conditions. B. Burning or burying rubbish and waste materials on the site shall not be allowed.