Okaloosa County BOCC — September 6, 2016 — Request approval to begin contract negotiations with Poly Engineering — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 6, 2016 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval to begin contract negotiations with Poly Engineering DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Purchasing requests Board approval to begin negotiating a contract with Polyengineering, Inc. for Engineering Services for the Reclaimed Water Transmission Mains Project. (RFQ WS 63-16) (District: 2) BACKGROUND & ANALYSIS: Water & Sewer staff requested that Purchasing assist them with the procurement of Engineering Services for the Reclaimed Water Transmission Mains Project. A Request for Qualifications (RFQ) was advertised and a total of two (2) responses were received. Purchasing staff moderated one (1) advertised Review Committee meeting and discussions progressed regarding the selection of a vendor. The Review Committee made a recommendation to begin contract negotiation with Polyengineering, Inc. Purchasing staff is requesting Board authorization to negotiate with Polyengineering, Inc. as the highest ranked firm with a fully responsive submission to the RFQ. The completed contract will be brought back before the Board for approval. The role of the consultant will be to serve as the Engineer-of-Record (EOR) for the proposed reclaimed water transmission mains. The project generally consists of a 4 million gallon per day (MGD) pipeline, preliminarily sized as 10.1 miles of 20-inch diameter main to the City of Niceville and 1.1 miles of 12-inch diameter main to Eglin Air Force Base (AFB). The project professional engineering services include but are not limited to: produce engineering design plans; complete an Environmental Baseline Survey (EBS) per Eglin AFB requirements; perform hydraulic modeling; perform engineer’s cost estimates; permitting; engineering services during construction; perform grant administration and reporting to FDEP; perform any miscellaneous engineering and technical service required in support of the project and specifically requested by the County. Services of the consultant shall be under the general direction of the County department director initiating the work or his or her designee, who shall act as the County’s representative during the performance of the scope of services. This project will be funded through a Florida Department of Environmental Protection (FDEP) grant. OPTIONS: Approve/Disapprove the authorization to begin contract negotiation with Polyengineering, Inc. for Engineering Services for the Reclaimed Water Transmission Mains Project. RECOMMENDATION: Staff recommends approval to begin contract negotiation with Polyengineering, Inc. for Engineering Services for the Reclaimed Water Transmission Mains Project. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator