Okaloosa County BOCC — July 2, 2013 — FAA Grant Application for ARFF Building — reading text

prepare a close-out package documenting the project. The close out documentation shall include field visit summaries, testing results, approval and clearance letters, and general project information to address FDOT close-out requirements. 20 . Task B-2: Inspection Services (Lump Sum) 1. Construction Inspector; AVCON shall provide one (1} Construction Inspector to monitor and track the progress of construction services performed by others. The following tasks describe the typical project coordination to be provided by AVCON: General coordination with Okaloosa County project representatives Participation in Pre-Construction Conference’ On-site monitoring of project progress Assistance to client as needed Liaison between Contractor, Engineer, and Client Coordination and scheduling of material acceptance testing Inspection of work on-site to verify accordance with contract documents Notifications of defective work or materials Review of project schedules . Participation in weekly construction progress meetings . Review and inspection of erosion control devices . Field verifications of work quantities; validation of pay requests . Participation in substantial completion inspection PABRARY No Pre wo W Mr O* Page 3 of 4 SCOPE OF SERVICES ~ AVCON, INC, Construction Phase Services for Eglin Air Force Base ARFF Development 14, Participation in final completion inspection 13. Maintenance of daily project diary, photo logs, and record drawings 16. Maintenance of records to be submitted to County and FAA 17. Other related services as requested by the County Task shall assume participation by the Construction Inspector of 1,560 labor-hours (39 weeks with an average of 40 hours per week), No separate compensation shall be made for pet diem or vehicle allowances unless otherwise authorized by the COUNTY. SECTION C; DELIVERABLES The following deliverables to the County are anticipated: Task B-1; Construction Adtministration Services 4 e e * 6 s * e a es * ® Minutes of Pre-Award Meeting (Task 2) Lease Boundary Survey and Legal Description (Task 3) Minutes of Pre-Construction Conference (Task 4) Monthly Update Reports (3 copies per month for 9 months) (Task 7) Final Reconciliation Change Order (5 copies) (Task 12) Owner’s Allowance Work Directive (T ask 13) Signage Allowance Work Directive (Task 14) Substantial Completion Punch-List (Task 17) As-Built Survey (Task 18) Certification of Project Completion (Task 20) Record Drawings (hard copy and CD with electronic CAD files) (Task 20) Close-Qut Documents (hard copy) (Task 20) SECTION D: ADDITIONAL SERVICES Additional services may be added to this contract during the course of work based upon agreed Lump Sum fees. No work shall be undertaken in accordance with any additional service tasks without the written authorization of the Owner. END OF SCOPE Page 4 of 4 a . ssodary yun9,) esaoyeyG TASK ORDER APPROVAL FORM £10227 AW OaAONddY conreact #;_€08 +1683 -AP3 “/52- 5 04 TASK ORDER #: ke TASK ORDER AMOUNT: $ Z, 7 i, 732. APPROVED xB OFFERED BY CONSULTANT: MAY 1,7 2013 AV CON, ENCE. we. FIRM'S NAME bd Comity A POTTS Vikouw ©. Leb.” Léwis, PE. REPRESENTATIVE’S ea LEG be - SIGNATURE K EG tirth hn MUL AWAMCER.. Yo fos TITLE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director} (Per Purchasing Manual) * $25,000 or less approved by Purchasing Director * Belween $25,001 ane $50,000 approved by Purchasing Director and County Adrrinistrater a + In excess of $50,000, aoproved by the Boarc, SIGNATURE PURCHASING DIRECTOR Pees “ * Lokerivw ne eden A Ti) TITLE DATE A Lr DATE a A AAN {if applica ee B COUNTY ADMINISTRATOR {if applicablé BCG approval on 4-16-13 BATE DATE 56 TASK ORDER Eglin Air Force Base ARFF Development Professional Design, Permitting, and Bidding Phase Services Eglin Air Force Base, Florida Task Order No. olor AVCON Project No. 2012.050.09 AVCON, INC., a Florida Corporation (hereinafter “CONSULTANT”) agrees to perform and complete the following services (hereinafter “Services”) for Okaloosa County Board of County Commissioners (hereinafter “CLIENT”), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services (Contract No.; C08-1683-AP3-152), dated September 16, 2008, all of which terms and conditions are incorporated herein by reference, 1. Task Location: Eglin Air Force Base—Okaloosa County, Florida 2. Task Name: Rglin Air Force Base ARFF Development 3. Task Description/Scope of Services: CONSULTANT shall perform professional design, permitting, and bidding phase services contained in Exhibit A and attached hereto, 4. Compensation: The total maximum project budget is One-Hundred Ninety-Eight Thousand, Nine-Gundred Thirty-Five and 00/100 dollats ($198,935.00) as outlined below: All design, permitting, and bidding phase services performed under Tasks I and II shall be compensated for on a Lump Sum basis, The Lump Sum fee shall be One- Hundred Forty-Six Thousand, Three Hundred Twenty-Five and 00/100 dollars ($146,325.00 Lump Sum) and shail include all charges required. to perform the work specified. Progress payments shall be made monthly and shall be by an estimate of the percent complete in accordance with the project progress. All subconsultant services performed under Task ITI shall be compensated on a Not-To-Exceed (time and materials) basis. The Not-To-Exceed limit for services performed under Task DI shall be Fifty-Two Thousand, Six-Hundred Ten and 00/100 dollars ($52,610.00 Not-To-Exceed), CONSULTANT shall be compensated based on actual expenses incurred. Progress payments shall be made monthly. 5, Schedule: <A schedule of 120 calendar days is anticipated from the date of the project Notice-To-Proceed (NTP) to prepare a set of 100% design documents for agency review, For any unreasonable delays beyond the control of AVCON in obtaining required materials or reviews to be provided by others, the anticipated design schedule shall be extended an equivalent number of days, Bidding phase services shall be performed in accordance with the construction schedules mutually established by the County and AVCON. Task Order: Egiin Air Force Base ARFF Development Page 1 of 2 6. Deliverables: Deliverables shall include the following: Task I - Design Documents and Permitting Services Three (3) 10% Concept Design Layout for Review Minutes from 10% Concept Design Layout Review Meeting Three (3) 90% sets of Design Drawings for Review Minutes from 90% Design Review Meeting Three (3) Copies of Engineer’s Report Opinion of Probable Construction Cost Notes from QA/QC Review of 100% Design Documents Three (3) copies of 100% Design Documents Five (5) copies of Release for Bid Documents CRN AWM PWN Task II — Bidding and Award. 1. Minutes from Pre-Bid Conference 2. One (1) copy of Bid Tabulation and Recommendation of Award 3, Five (5) sets of Conformed Documents 7, Other Considerations: Services of the CONSULTANT shall be under the direction of Mr. Tracy Stage, A.A.E, of Okaloosa County Airports, Accepted by: CLIENT: CONSULTANT; Okaloosa County Board of AVCON, INC, County Commissioners [file By: By: / Printed Name: Printed Name: __ Virgil C, “Lee” Lewis. P.E. Title: Title: Regional Manager Date: Task Order: Eglin Air Force Base ARFF Development Page 2 of 2 EXHIBIT “A” SCOPE OF SERVICES - AVCON, INC. Professional Design, Permitting, and Bidding Phase Services April 8, 2013 Eglin Air Force Base ARFF Development Eglin Air Force Base, Florida SECTION A: PURPOSE The purpose of this project is to develop construction drawings, permit the project through Eglin Air Force Base and the Notthwest Florida Water Management District (NWFWMD), and coordinate bids with potential contractors for the Rglin Air Force Base ARFF Development, This scope of work details the design, permitting, and bidding phase services to be performed by AVCON, INC, for this project. The project tasks identified for this contract generally include the following elements: ¢ Coordination with Okaloosa County Airports staff, Eglin Air Force Base representatives and permitting agencies throughout the design and construction phases; ° Preparation of design drawings and specifications through 100% for the project limits; « Design of the project site includes design of utility systems, stormwater management facilities, pavements, building and related items; « Preparation of permit applications for Eglin Air Force Base and coordination with the Northwest Florida Water Management District; and « Assistance to the Owner during the bidding phase This design shall generally include an approximately 8,000 sf Airport Rescue and Fire Fighting (ARFF) on a 4,5 acre parcel on Eglin Air Force Base including up to three truck bays with associated truck drive-through pavements, vehicular parking lot, utility design and stormwater management facilities, This design shall be in compliance with FAA AC 150/5210-15A, ARFF Station Building Design. SECTION B: DESCRIPTION OF TASKS The following elements describe the individual services to be provided as part of this work effort. Task I: Design Documents and Permitting Services (Lump Sum) 1. Coordinate with Okaloosa County Airports Department: AVCON shall coordinate with Okaloosa County Airports to develop design objectives and ensure that the design is in accordance with airport goals. 2. Kick-Off Meeting and Site Review: AVCON shall participate in a kick-off meeting with the County to review the project approach, future tenant coordination requirements, agency coordination requirements, and details of the project, AVCON shall review the site to observe existing conditions and document observed features impacting the improvements. 3. Coordinate with Eglin Air Force Base Planning and Programming Department: AVCON shall coordinate with Eglin Air Force Base Planning and Programtning Department to ensure that the design is in accordance with Eglin Air Force Base design standards. Page f of 7 SCOPE OF SERVICES — AVCON, INC. Eglin Air Force Base ARFF Development 4, 10. 1. 12 43 * 14. Coordinate Building Design with Architect: AVCON shall coordinate the project schedule, building layout requirements, owner comments, and submittals with the architect. This task includes review of interfaces between the architectural drawings and the MEPF systems to ensure building continuity. This task shall assume two hours of coordination per week. Coordinate with Eglin Air Force Base Fire Department: AVCON shall coordinate with Hglin Air Force Base Fire Department to define key design objectives for the building and site layout and ensure that the design meets the fire departments operational needs, Coordinate Site and Topographical Survey: AVCON shall coordinate a site survey with a qualified sub-consultant. The topographic and project limit surveys shall include topographic information, utilities, project limits, and other associated information. Coordinate with Geotechnical Engineer; AVCON shall coordinate with geotechnical engineering subconsultant to facilitate geotechnical testing, AVCON shall review and shall be responsible for the deliverables of the subconsultant as they pertain to the completion of the design work, Geotechnical tests shall be performed to analyze soil conditions and other site characteristics required for the design of the building structure, parking lot pavements, and stormwater infrastructure. Attend Northwest Florida Water Management District (NWEWMD) Pre-Application Meeting: AVCON shall meet with the NWFWMD to review the proposed project and the specific Environmental Resource Permit (ERP) Requirements. Coordinate with Eglin Air Force Base Water and Sewer Department: AVCON shall coordinate with Eglin Air Force Base Water and Sewer Departments to obtain information regarding the location and size of existing water and sewer lines to serve the proposed