Okaloosa County BOCC — July 2, 2013 — FAA Grant Application for ARFF Building — reading text

County Board of County Commissioners (hereinafter “CLIENT”), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services (Contract No,; CO08-1683-AP3-152), dated September 16, 2008, all of which terms and conditions are incorporated herein by reference. 1. Task Location: Okaloosa County Airports—Okaloosa County, Florida 2. Task Name: Construction Phase Services for Eglin Air Force Base ARFF Development. 3. Task Description/Scope of Services; CONSULTANT shall perform professional construction administration services and inspection services specified in Exhibit A attached hereto. Construction administration services shall constitute Task B-1, Construction inspection and subconsultant services—including but not limited to construction inspection, surveying, aerial photography, and material acceptance testine—shall constitute Task B-2. 4. Compensation: All construction administration work performed under Task B-1 and construction inspection and subconsultant services — including surveying, aerial photography, and material acceptance testing — performed under Task B-2 shall be compensated for under a lump sum basis, The Lump Sum fee shall be Two- Hundred Thirty-Thousand, Six-Hundred Thirty-Three and, 00/100 dollars ($230,633.00) and shall include all costs and charges required to perform the work specified. Progress payments shall be made monthly and shall be by an estimate of the percent complete in accordance with the project progress. The fees are based on construction being completed within 270 calendar days of the Contractor’s NTP for construction. If construction extends beyond this time, the fees will increase by a rate based on the average monthly cost. 5, Schedule: Construction administration and inspection services shall be performed in accordance with the construction schedules established by the County. Task Order No. ___ — Construction Phase Services for Eglin AFB ARFF Development Page i of 2 6. Deliverables: Deliverables shall include those specified in Section C on Exhibit A attached hereto. 7, Other Considerations: Services of the CONSULTANT shall be under the direction of Mr. Tracy Stage, A.A.E, of Okaloosa County Airports. Accepted by: CLIENT; 1, CONSULTANT shall not supervise, direct, or have control over the Contractor’s work nor shall have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor, for safety precautions and programs indicate to the work of the Contractor, or for any failure of the Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to the Contractor furnishing and performing their work, No reimbursement shall be provided for travel- related costs. All applicable permitting and impact fees shall be provided by the Owner, The hours budgeted for Tasks B-1 and B-2 are based on a construction schedule (from Notice-to-Proceed to final completion) of 270 days (9 months). If construction extends beyond this time, the fees will increase by a rate based on the average monthly cost. CONSULTANT: Okaloosa County Board of AVCON, INC. County Commissioners By: Printed Name: Title: Printed Name: _ Virgil C. “Lee” Lewis, P.E. Title: Regional Manager Date: Task Order No. ___ — Construction Phase Services for Eglin AFB ARFF Development Page 2 of 2 EXHIBIT “A” SCOPE OF SERVICES - AYCON, INC, Professional Construction Phase and Tuspection Services July 22, 2013 Construction Phase Services for Eglin Air Force Base ARFF Development Iglin Air Force Base, Florida SECTION A: PURPOSE The purpose of this scope of work is to provide construction administration and inspection services for the Eglin Air Force Base ARFF Development project at Eglin Air Force Base. This project includes an approximately 8,600 sf single-story fire station with associated parking lot, vehicular access to Arrestor Road and Taxiway H, and stormwater improvements, The scope is divided into two tasks: Task B-1—Construction Administration Services (Lump Sum) Task B-2-—Inspection and Material Testing Services (Lump Sum) The construction work is anticipated to extend for a period of 270 calendar days from contractor NTP to final completion, SECTION B: DESCRIPTION OF TASKS Task B-1: Construction Administration Services (Qlump Sum): This task shall include construction administration services for the work included in the Release for Construction documents, 1, Coordinate with Owner and Contractor During Construction; AVCON shall provide routine updates and coordination with Owner and Contractor throughout construction, 2, Participate in Pre-Award Meetin g, Prepare Minutes: AVCON shall coordinate and participate in a Pre-Award meeting with the County and the apparent low bidder and review the contractor’s bid and discuss any issues prior to the County making a formal project award. The work shall include preparation and distribution of meeting minutes from the meeting, 3, Provide Lease Boundary Survey and Legal Description: AVCON shall coordinate with a qualified surveyor to provide a lease boundary survey and legal description for the project limits identified in the 100% design documents, 4, Participate in Pre-Construction Conference; Prepare Minutes: AVCON shall coordinate and participate in a Pre-Construction Conference to present and discuss specific project issues, specific construction features, operational phasing, special airfield construction limitations, and other applicable requirements. The work shall include responding to questions related to AVCON design features, 5, Participate in Sixteen (16) On-Site Visits to Review Work: AVCON shall participate in up to sixteen (16) site visits (assume two visits per month) during construction to observe progress of work, Site visit shall assume three (3) three-hour visits by Senior Project Manager and sixteen (16) three- hour visits by Project Manager, Visits shall be intended to enable observations of the progress to ensure that construction is generally consistent with the design objectives and with applicable safety and security requirements and to coordinate questions in the field, Page I of 4 SCOPE OF SERVICES — AVCON, INC. Construction Phase Services for Eglin Air Force Base ARFF Development 6. 10 Il 12 13 14 + * Participate in Thirty-Four (34) Weekly Update Meetings: AVCON shall participate in up to thirty-four (34) weekly update meetings conducted by the contractor during construction to coordinate day-to-day issues, address project concerns, and to review scheduled work. Task shall include preparation of meeting notes from each meeting and shall assume four (8) meetings at three (3) hours pet meeting by the Sr, Project Manager and thirty-four (34) meetings at three (3) hours per meeting by the Project Manager. Provide Monthly Update Report: AVCON shall prepare and submit to County on a monthly basis three (3) copies of a bound project update report that summarizes the progress of the work and provides photos to clarify the progress, Review Contractor Shop Drawings: AVCON shall review shop drawings as submitted by the Contractor and shall evaluate compliance with respect to contract requirements, An owner-specified review period (approximately two weeks) shall be specified in the project documents for shop drawing review and response from receipt of the respective shop drawing, , Review Contractor Pay Applications: AVCON shall review pay requests as submitted by the Contractor on a monthly basis to review and evaluate the requested values versus the actual work completed and accepted for the payment period. The task shall include review of the work completed in conjunction with the Construction Inspector and certification by the Inspector and the Project Manager that the pay application reflects the work performed and stored materials accepted. This task includes preparation of the County issued project financial summary spreadsheet. Coordinate RFIs with Contractor; AVCON shall respond to Contractor Requests for Information (RFIs) as required to provide clear interpretation of the contract requirements, The work shall include preparation of Work Directives or other instruction during the construction phase as appropriate to ensure proper completion in accordance with the contract documents. Coordinate Utility Improvements with Eglin Air Force Base: AVCON shall coordinate potable water and sanitary sewer transmission line improvements (provided by Eglin AFB pursuant to project kick-off meeting on May 17, 2013) between the proposed ARFF Development and the nearest point of service to ensure that the phasing of the work does not impact the ARFF Development construction schedule, Prepare and Coordinate Change Order: AVCON shall prepare the final reconciliation change order justification and paperwork and. coordinate with the Contractor and County to execute this change order. If additional change orders are required es a result of additional work added to the project as authorized by the owner, this work shall be included in Task B-3; Authorized Additional Services. Coordinate Owner’s Allowance and Associated Work Directive: AVCON shall coordinate with the owner to define improvements to be paid for by the Owner’s Allowance and prepare a Request for Proposal to the Contractor for these improvements. AVCON shall evaluate the subsequent proposal and prepare and coordinate one (1) Work Directive authorizing the identified work. Coordinate Signage Allowance and Associated Work Directive: AVCON shall coordinate building and roadside signage improvements with the Owner and prepare a Request for Proposal to the contractor. AVCON shall evaluate the subsequent proposal and prepare and coordinate one (1) Work Directive authorizing the identified work. Page 2 of 4 SCOPE OF SERVICES - AVCON, INC. Construction Phase Services for Eglin Air Force Base ARFF Development 15, Prepare Invoices: AVCON shall prepare a certification cover sheet, complete and submit the county issued Payment Approval Form, and respond to questions and requests for additional information from the County regarding each monthly AVCON invoice, Participate in Substantial Completion Inspection: AVCON shall attend a punch-list walk-through of the construction upon substantial completion to verify completeness of work. The worl shall include an evaluation to determine whether the work items satisly substantial completion requirements. The task shall include a review of project close-out requirements for the Contractor. 16 17. Administer Punch-List; AVCON shall prepare and monitor a project punch-list to verify final completion in accordance with contract documents as part of this task, The task shall include a review of the list with the Contractor to clarify remaining contract requirements. 18. Prepare and Provide As-Built Survey; AVCON shall coordinate, review, and provide an as-built survey of the completed construction items and confirm that the constructed improvements are consistent with the Release for Construction documents. AVCON shall also incorporate the as-built survey into the record drawings. Participate in Final Completion Walk-Thru: AVCON shall attend a final inspection walk-through of the construction upon completion of the identified punch-list items in order to verify completeness of work and to determine acceptance of the constructed work, The work shall inchide an evaluation to determine whether the work items satisfy final completion requirements and certification of the completion, 19 . Prepare and Provide Record Drawings/Close-Out Documents: Prepare and provide one (1) set of record drawings and one (1) set of electronic files (in ACAD format) reflecting the installation of features as constructed on site. AVCON shall assist Okaloosa County with the preparation of the close-out documentation and shall