Okaloosa County BOCC — July 2, 2013 — FAA Grant Application for ARFF Building — reading text

Mr. Tracy Stage, A.A.E, Deputy Airports Director Okaloosa County Airports 1701 State Road 85 North Eglin Air Force Base, FL 32542 Reference: Tabulation of Bids and Recommendation of Award Eglin Air Force Base ARFF Development Eglin Air Force Base, Florida Dear Mr. Stage: On Thursday, July 25, 2013 at 3:00 p.m. local time, bids were received at the Okaloosa County office at 302 N. Wilson Street in Crestview for the Eglin Air Force Base ARFF Development project at Eglin Air Force Base. A total of seven bids were received and a tabulation of the bids is enclosed herein as Attachment A for your reference. The total bid amounts are summarized as follows: Bidder Total Bid 1. Birkshire Johnstone, LLC $2,616,793.60 2. Speegle Construction, Inc. $2,712,852.70 3. Cathey Construction and Development, LLC $2,729, 127.71 4. Lord and Son Construction, Inc. $2,744,542.63 5. The Green-Simmons Company, Inc. $2,822,566.93 6. Ram Construction and Development, LLC $2,866,994.00 7. Design/Build Systems, Inc. $3,412,074.69 As stated in Item 10, Page BF-Page 4 of 6, “the Basis of Award shall be the Total Bid Amount, price and other factors considered.” Based on our review of the submittals by the seven bidders, Birkshire Johnstone, LLC appears to be a responsible contractor with the lowest Total Bid Amount. We have reviewed the scope of work and DBE goals with Birkshire Johnstone and have confirmed their understanding of the project. The Total Bid Amount by Birkshire Johnstone is approximately 11.3% higher than the Engineer’s Estimate ($2,350,353.50). Factors contributing to this variation may include additional efforts related to controlled access to the project site (personnel, deliveries, badging, etc.), compared to standard construction costs. In addition, integration of the Westnet mass notification system may require extended efforts to install and verify functionality. The difference between the Total Bid Amount for the apparent low bidder (Birkshire Johnstone) and the sixth lowest bidder (Ram Construction and Development, LLC) is only 9.6%; therefore, the bids received appear to validate that the low bid is a reasonable cost for this project. CIVIL & STRUCTURAL ENGINEERING @ AIRPORT & AVIATION CONSULTING MH TRANSPORTATION DESIGN & PLANNING Mr. Tracy Stage, A.A.E. July 25, 2013 Page 2 of 2 A review of the bid proposal submitted by Birkshire Johnstone, LLC identified two discrepancies between the multiplication of the unit prices and the quantities. For example, the Total Amount for Bid Item No. 10 was provided as “$6,278.00”; however, the product of the unit price and the quantity is $6,044.40 and a similar discrepancy appears in Item No. 11. As stated in Section 17.1, Instruction to Contractors of the Bidding Documents, discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. These corrections have been depicted on the attached Bid Tabulation. Several of the remaining contractor’s bids included minor discrepancies which appear to have no direct bearing on our recommendation of award provided herein, but may require County legal review in the event that the project is ultimately awarded to a firm other than Birkshire Johnstone who provided the apparent low bid. The Disadvantaged Business Enterprise Program form (OC-10) submitted by Birkshire Johnstone includes subcontractors for fire protection, acoustical ceilings, electrical, flooring, and sitework but does not include estimated amounts for each subcontractor or a total estimated DBE participation percentage. We reviewed the DBE requirements of the bidding documents with Birkshire Johnstone and they confirmed that the 4.03% DBE participation requirement is reasonable and will be achieved for this project. Notwithstanding the County’s final review of the complete project documents and legal review of bid forms, we recommend award of the Eglin Air Force Base ARFF Development contract to Birkshire Johnstone, LLC at the bid amount of $2,616,793.60, subject to available funding and concurrence by FAA. , We stand ready to assist the Airport in the implementation of this project based on your determination of the desirability of the award at this time. Should you have any questions or require additional information, please do not hesitate to contact us at your convenience. Sincerely, AVCON, INC. Jobn Collins, P.E. Project Manager Enclosures as list below: 1. Attachment A—Bid Tabulation ATTACHMENT A BID TABULATION Eglin Air Force Base ARFF Development Eglin Air Force Baae, Florida BID OPENING: Juty 25, 2013 AT 3:00 PM " CATHEY CONSTRUCTION AND ENGINEER'S ESTIMATE BIRKSHIRE JOHNSTONE, LLC | SPEEGLE CONSTRUCTION, INC, DEVELOPMENT LLG TEM : 7 EXTENDED EXTENDED EXTENDED EXTENDED Lon meer | BID ITEM | ITEM DESCRIPTION [unit] quanriry UNIT PRICE i TOTAL UNIT PRICE l TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 105-1 MOBILIZATION ANO MAINTENANCE OF TRAFFIC rs 7 25,000.00 75,000.00, 2619000 [$ 26,190, 7155318 | 71,593.18 ai 5015F 41,307.57 P151- STRIPPING AND STOCKPILING sy | i0,900 1,00 10,800.00 0.58 086.00 92 70,028.00 33 28,397.00 -182- Sta 4 20,000.00 20,000.00 18,000.00 15,000.00 22,011.92 22,511.92 44,043.84 44,943.84 -152- sy | 3600 R 7.10, 960.00 Ts 85 340.00 Td P-166- LB 1 7,000.00 2,700,00 700,00. 2,441.18 44118 P-209- SY | 7300 14.00 13.20, 17,460.00 68 78,058.00 vv 100 15.00 16:95 [3 18,045.00 21.52 23,672.00, Y 250 190.00 84.00 [$105,000.00] $” 73.44 91,800.00 Y 700 3.00 3.641 $° 26,028.00 62, 20,174.00 RCP, CLASS Hil F 207 40.00 29.20 __ 6,044.40 36.91 054.37 ia" RCP, CLASS V F 32 60.00 40.50 .206.00 | | 33,26] § > 1,064.32 TYPE F DITCH BOTTOM INLET A a 3,400.00 2,922.00 968.00 7,508.23 2 1. fa" MES A 2 1,500.00 570.00 020.00 1,062.12 124,24 SUPERPAVE ASPHALTIC CONCRETE ON 200 730.00 112.00 22,400.00 [ 143.71 28,742.00 (CONCRETE SPILLWAY is t $5,000.00 1,844,00 | § BA400[§ 2840.24 548,24 CONCRETE "F” GURS iF 450 20.00 15.10. ¢ 795.00 | § 19.53 788,50 (CONCRETE DUMPSTER PAD, ENCLOSURE, AND APRON | 15 13,000.00 12,800.00 72,600.00 73,016.60 13,016.80 CONCRETE SIDEWALK SY 240, 40.06 42,50 10,200.00 | 3 35.37 488,80 ECTABLE WARNING SURFACE EA 406,00 700.00 $80.00 256.80 593.80, 20 ”AP (RUBBLE) (18° DEPTH) 7 100.00 56.00 §,850.00 82.75 4,392.50 24 VEHICULAR SIGNAGE ; 7 "500.00 670.00 670.00 604.20 604,20 222 VEHICULAR PAVEMENT MARINGS 4,000,00 479.00 479.00 [$1,335.60 7335.60 | 2 POTABLE WATER IMPROVEMENTS 35,000.00 33,000.00 | $ 33,000.00 1 § 29,015.38 29,015.36 | 3 24 02730-1 SANITARY SEWER IMPROVEMENTS 75,000.00 5,000.00 000,00 6,552.92 6,552.92 2 | -SS4 SEPTIC SYSTEM, COMPLETE 40,000.00 49,700.00 49,700,00 15,746.30 1,746.30 44,293.77 26 WHA WHEEL STOP 55,00 39.19 a7a70 71.78 502,46 87,42 Ad SD. 1 WAY 4" PVG SPLIT DUCT CONCRETE ENCASED F 5 20.00 E 44.10 S307. 501 § 25,44 7,885.50 | § 374 26 AL- SIGNAGE ALLOWANCE i T 20,000.00 1s _ 20,000.00 20,000.00 [$” 20,000.00 20,000.00 | $20,000.00 2a AC UTILITY ALLOWANCE L 1 40,000.00 S___- 10,000.00 $10,000.00 | $ ~ 10,060.00 10,000.00 ['$~_ 70,000.00, 30 ALS TRANSFORMER ALLOWANCE Al t 50,600.00 50,000.60 [3 I 50, 50,000.00 |'$" 50,000.00 31 ALS OWNERS ALLOWANCE ii i 0,600.00 50,000.00 50,000.00 50,000.00 $50,000.00 50,000.00 32 ARFE-T” JARFF BUILDING, COMPLETE U 1 7,548,000.00 7,546,000.00 | | 2,180,000.00 [$_2,180,000.00 | $ 2.133,881.0 2,133, 887,80 Total Bid Amount: 2,136,605.00 ———"s ~ 2,712,852.70 2,720,1a7.71 $ 2,350,363.50 (Sea Note 1) 4 Enginears Opinion of Cc Coal a 10% Recommended budgel was $2,350,353.50 ote CaCl. J -25-13 . ATTACHMENT A BID TABULATION Eglin Aly Forco Basa AREF Development Eglin Air Farce Basa, Florida BID OPENING: Juty 25, 2043 AT 3:00 PM TORD AND SON CONSTRUCTION, THE GREEN-SIMMONS RAM GONSTUCTION AND INC, COMPANY, INC. DEVELOPMENT. DESIGN/BUILD SYSTEMS, INC | TTEM ; EXTENDED EXTENDED EXTENDED ’ EXTENDED ial BID HEM ITEM DESCRIPTION [use] QUANTITY UNIT PRICE TOTAL UNIT PRICE [ TOTAL UNIT PRICE TOTAL UNIT PRICE | TOTAL ' . Ford O MAINTENANGE OF TRAFFIC 5 i 5. 204, ii. 18 204,737.13 19,591.00 | $ 19,597.00 16,000,00 8,000.00 19,200.00 75.200.06 P-151- STOCKPILING SY |" 10,900 $ 815.00 | § 0.401 § 1,199.00 1.00 (0,900.00 120 13,060.00 F152. D EMBANKMENT. Ls 1 40, m an 40,000.00 59,629.00 59,829.00 77,000.00 7,000.00 | $20,400.00 20,400,00 P-152. "ARATION sy | 3.600 $ 840.00 1.40 5,040.00 3.00 0,800.00 60 12,960.00 P-156- us i ima fa 800.00 4,756.00 4,758.00 3,000.00 5,000.00 6,609.00 6,000.00 P-209-1 |GRUSHED AGGREGATE BASE COURSE, 6" sy | __7,300 15.00 70,500.00 21.33 27,729.00 20.76 28,976.00 24.90 32,370.00 P2111 |LIMEROCK BASE COURSE, 8” 100 13.10 14,410.00 27.54 30,294,00 19.48 21,098.00 23.02 |§ 25,322,00 P-501-1 [PCC PAVEMENT, 10" 250 95 80 719,750.00 112.24 140,300.00 92.00 118,000.00 127.20 759,000.00 T-904-1 SODDING, SAHIA ARGENTINA 700, 350 76,950.00 3.36 25,872.00 50) 26,950.00 42013 9.00 | iI D-701- "RCP, CLASS Ill 207 3450 7,141.50 30.38 10,428.66 32.00 624,00 33.92 1 0-701. y RCP, CLASS V 32 36.00 7,216.00 55.97 .7a1.04 40.50 296.00 48.60 1 D-751-1__ [TYPE F DITCH BOTTOM INLET ° q 2,500.00 7,500,00 2,407.00 224.00 3,000.00 = 9,060.00 3600.00 | $ D7: MES 2 700.00 400.00 7,063.50 4127.00 1,200.00 400.00 F § . 1,440.00] § 880,00 334. SUPERPAVE ASPHALTIC CONCRETE 200 124.00 24,800.00 100.15 21,830.00 720,00 24,000.00 26,800.00 520- CONCRETE SPILLWAY 1 2300.00 300.00 4,422.00 422,00 5,500.00 600.00 800,00 520- CONCRETE "F” CURB 450 18.00 3,400.00 18.47 311.50 15.50 975.00 .370.00 520. CONCRETE DUMPSTER PAD, ENCLOSURE, AND APRON 5,963.00 983.00 11,323.00 | § 14,322.00 7,500.00 600,00 036.00 522-1. _ {CONCRETE SIDEWALK 340 36.00 ,640.00 46.92 17,260.80 34.00 920.00 604.00 527- DETECTABLE WARNING SURFACE 280.00 $60.00 313.50 27.00 350.00 700.00 840.00 20 530- [RIPRAP (RUBBLE) (18° DEPTH) 7 95.00 650,00 100.76 7,053.20 90.00 6,300.00 7,560 00 P24 700- VEHICULAR SIGNAGE 00,00 500.00 638.00 638.00 370.00 370.00 660.00 22 5 AR PAVEMENT MARINGS Li 700.00 700.00 {$1,405.00 7,405.00 500.00 500.00 | 5 242.00 23 LE WATER IMPROVEMENTS 30,000.00 30,000.00 $28,305.00 38,305.00 44,455.00 44,455.00 33,640.00 18,000.00 79,000.00 | $28,305.00 28,305.00 79,530.00 13,830.00 21,432.00 12,000.00 72,000.00 17,080.00 14,060.00 45,000.00 45,000.00 15,000.00 E 420.00 76.14] § 532.06 68.00 476,00 414,05 3 F 7 97760,00 | § 85.53 6444.75 47.00 3,525.00 ['s 3,980.00 A AU 20,000,007 $20,000.00 20,000,00[ $ 20,000.00 20,000.60 | : 20,000.00 AL: AL 40,000.00 [$ 16,000.00 76,000.00 [$10,000.00 10,000.00 70,000.00 30 AL TRANSFORMER a OWANCE Al Ey 000.00 a0 60,000.00 50,000.00 | $ $0,000.00 5 80,000.00 a AL OWNERS ALLOWANCE Al 000.00 1S ~~ -s0,000.00 60,000.06 | $0,000.00 | § 3 80,000.00 3 ARFE-T_JARFF BUILDING, COMPLETE t 5 2027, CA 100; a 3,214,900,00 2,214,900.00 | $ 2,300,000.00 2,500,000.00 | '$2,794,088.00 2,764,888.00 Total Bid Amount: 2,744 642.63 2,822,560.93 2,866,994,00 3,412,074.59 a 10% 1 Engineer's Opinton af Ci Recommended budget was $2,350. pny 50. TASK ORDER APPROVAL FORM CONTRACT #: CO8-1683-AP3 TASK ORDER #: TASK ORDER AMOUNT: $230,633.00 OFFERED BY CONSULTANT: AVCON INC, FIRM’S NAME Virgil C. "Lee" Lewis, P.E. REPRESENTATIVE'S PRINTEEYNAME t Zt SIGNATURE WA Regional Manager July 22, 2013 TITLE RECOMMENDED FOR APPROVAL (Department Director) SIGNATURE TITLE DATE COUNTY ADMINISTRATOR (if applicable) DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) * $25,000 or less approved by Purchasing Director « Between $25,001 and $50,000 approved by Purchasing Director and County Administrator « In excess of $50,000 approved by the Board, PURCHASING DIRECTOR DATE CHAIRMAN (if applicable) DATE TASK ORDER Professional Construction Phase Services July 22, 2013 Construction Phase Services for Eglin Air Force Base ARFF Development Eglin Air Force Base, Florida Task Order No. AVCON Project No, 2013.050.04 AVCON, INC., a Florida Corporation (hereinafter “CONSULTANT”) agrees to perform and complete the following services (hereinafter “Services”) for Okaloosa