Fort Walton Beach Council agenda — 12-09-08 regular agenda — reading text

Side Loader Refuse Truck 14. DESCRIPTION OF BID ITEM: 15. SUPPLEMENTAL MATERIAL: IZI ATTACHED D ADD' L MAT FDR D NONE 16. # BID INVITATIONS SENT: 37 17. # BIDS RECEIVED: 3 18. # RESPONSIVE BIDS: 3 19. RECOMMENDED VENDOR: Peterbilt of Montgomery, LLC, Montgomery, AL 20. BID AWARD AMOUNT: $199, 834 21. COMMENTS:* 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/A 23. ESTIMATED PURCHASE AMOUNT: N/A 24. BID TABULATION ATT ACHED: IZI YES D NO D ADD' L MAT FDR 25. TERM OF CONTRACT: Net 30 Days 26. BID VALID TO: January 20, 2009 27. BID PRICE VALID FOR TERM OF CONTRACT: rgj YES D NO 28. WARRANTY PERIOD: 1 Year, bumper to bumper, 5 Year Extended Transmission 29. DELIVERY TIME: 180 days 30. STATE CONTRACT: DYES IZI NO 31. CONTRACT #: N/A 32. CO- OP PURCHASE: DYES IZI NO 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 10 years 35. ITEM DEMO' D: D YES IZI NO 36. REFERENCES CHECKED: rgj YES D NO D N/A 37. CONTRACT: D ATTACHED D ADD'l MAT FDR rgj N/ A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: DYES D NO IZI N/A 39. CURRENT VENDOR: Peterbilt of Montgomery, LLC 40. CURRENT PRICE: N/ A SUBMITTED BY: 2f. Jt1i' Allen Lassiter Date Service Operations Manager REVIEWED AND CONCUR: IJ/ Z4-/of homas Murray, PE Date Public Services DIrector REVIEWED AND CONCUR: 1}J~ ~ William Worlds Date Purchasing Agent REVIEWED AND CONCUR: Brandy Wunker Date zL\\l )%' ' Finance Director REVIEWED AND CONCUR: lu// d Date 21. Comments Peterbilt of Montgomery, LLC, Montgomery, AL, is the lowest, responsive, responsible bidder with a Peterbilt chassis with a Reil side loader. Their bid breakdown includes: One side loader refuse truck $ 203, 959. 00 Extended ( 5) year warranty on transmission $ 875. 00 Trade- in allowance $ 5. 000. 00 Total $ 199, 834. 00 This vehicle will replace City vehicle # 2388, a 1997 Peterbilt Side Loader Refuse Truck.  City of Fort Walton Beach MEMORANDUM DATE: November 19, 2008 TO: Tom Murray Director of Public Services FROM: William Worlds Purchasing Agent w.N SUBJECT: ( 1) Side Loader Refuse Truck Bid # 09- 101 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, Chapter 2, Section 4.01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department.' , The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 37 17. Number of Bids Received 3 18. Number of Responsive Bids 3 24. Tabulation Attached Yes 30. State Contract No  FY 2008- 09 BUDGET Vehicle & Motorized Equipment Serviceability Report Priority: _ of _ Department/Division: Public Works / Solid Waste Division This request is included in: 0 Budget Submission 0 Ust of Adds Vehicle/ Equipment #: VehicfelEquipment Type (make, model, etc.): 2388 Peterbilt Side Loader Purchase Date ( year & age): Scheduled Replacement Date (per schedule): 1997 2009- 2010 Mileage: Estimated Repair Cost: 86, 423 $ 16, 889. 33 bumper inspection has been performed on this vehicle/equipment: A bumper-to- Technician: Dave Williams Date: February 27, 2008 The followin uipment: Estimated Cost (materials & labor 9, 936.24 2, 853. 09 int body 4,100.00 TOTAL: $ 16,889. 33 Two- year maintenance history: Year Cost (materials & labor): Days Out-of- Service 2-06 through 2-07 $ 15, 786. 10 + $3,654. 67 = 137 19,440. 77 2- 07 through 2-08 $ 3,121. 01 = 14, 105. 42 + $ 38 17, 226.43 36,667.20 TOTAL: $ TOTAL: 175 Fleet Recommendation: Remove from Fleet o High Maintenance Cost o Do Not Replace Comments: Date: 3-q- o~ Service Operations Manager: Date: t; v /f City ManaGer Concurrence: o Approved o Denied City Manager: Date:  CITY COUNCIL MEETING December 9, 2008 Consent Agenda Consideration of a request to award RFP 09- 103, Annual Pesticide Bid, to the low, responsive, responsible bidders as outlined in the bid tabulation Golf Club Administrator) Council Action 1st 2nd Vote: 4 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM DATE: November 26, 2008 TO: Joyce Shanahan, City Manager FROM: Bob Flanagan, Golf Club Superintendent SUBJECT: Request to award Pesticide Bid # 09- 103 SUMMARY Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, Paragraph 4. 01.025 of the Purchasing Policies and Procedures, request authorization to award Bid #09- 103 'Annual Pesticide Bid, to the lowest responsive, responsible bidders, at the unit prices outlined in the bid tabulation sheet. If approved, sufficient funding is available in the various funds for this purchase. Funding is provided in the following accounts: 1. The 4650/ Grounds Maintenance account of the Golf Course, Parks and Recreation Dept., Right Of Way Maintenance, and the Cemetery 2. The 5200/ 0perating Supplies account of Sewer Operations Chemicals are purchased on an as needed basis to contiol the growth of undesirable plants, the spread of plant disease, and the proliferation of harmful insects in the maintenance of the s Golf Club fairways, greens, tees, and rough; and the parks sports fields, sewer City' The chemical bid also spray fields, and plant beds maintained by other city departments. includes the annual mole cricket injection treatment for the Golf Club and city sports fields. Recommend, Award to the lowest bidders who met specifications unless an alternate/ substitute product was found to more adequately meet the city' s needs. FINANCIAL DATA 1. DEPARTMENT: Golf Club 2. DIVISION: Maintenance 3. FUND: General and Golf Course Funds 4. ACCOUNT #: 404- 0700- 572- 4650 Golf Club 001- 1010= 572- 4650 Parks & Recreation 001- 1015- 541- 4650 Right of Way Maintenance 001- 1080- 539- 4650 Cemetery 401- 1320- 535- 5200 Sewer Operations 5. ACCT. DESCRIPTION: Golf Club Grounds Maintenance Parks & Rec. - Grounds Maintenance Right of Way - Grounds Maintenance  Cemetery Grounds maintenance Sewer Operations- Operating Supplies 6. FY BUDGET: 2008- 09 7. AMOUNT BUDGETED: Golf Club 199, 000 Parks & Rec. 10, 700 Right of Way 4, 525 Cemetery 720 Sewer Operations 600 3.. Total 218, 545 8. GRANT FUNDS: YES NO x AMOUNT $ 9. FUND lRANSFER: YES NO x AMOUNT $ 10. FROM ACCT. # N/A 11.TO ACCT. #: N/A 12. REASON FUNDS AVAILABLE FOR lRANSFER: NIA 13. PRICE ANAL YSIS: ATIACHED ADDtL MAT FDR NONE x BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Pesticides as per specifications *. 15. SUPPLEMENTAL MATERIAL: ATIACHED ADD'L MAT FDR NONE x 16. # BID INVITATIONS SENT: 32 17. # BIDS RECEIVED: 13 18. # RESPONSIVE BIDS: 12 19. RECOMMENDED VENDOR: Low Bidders as indicated on Bid Sheet Tabulation. 20. BID AWARD AMOUNT: At unit prices indicated. 21. COMMENTS: Yes 22. ESTIMATED QUANTITY TO BE PURCHASED: (BULK ITEMS): Varies * 23. ESTIMATED PURCHASE AMOUNT: N/A 24. BID TABULATION ATIACHED: YES _x_ NO _ ADDtL MAT FDR_ 25. TERM OF CONTRACT: N/A 26. BID VALID TO: One year from Bid award. 27. BID PRICE VALID FOR TERM OF CONTRACT: YES _x_ NO_ 28. WARRANTY PERIOD: N/A 29. DELIVERY TIME: N/A 30. STATE CONTRACT: YES_ NO x 31. CONTRACT#: N/A 32. CO-OP PURCHASE: YES_ NO _x_ 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/A 35. ITEMDEMOtD: YES_ NO__ N/Ax 36. REFERENCES CHECKED: YES__ NO_ N/A_ 37. CONTRACT: ATIACHED _ ADDtl MAT FDR_ N/A_x 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_ NO N/A 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: N/A