Fort Walton Beach Council agenda — 05-08-2007 regular agenda — reading text

for any costs incurred by the proposer in connection with such interviews/ presentations ( i.e., travel, accommodations, etc.). Purchasing Department Page: 5 Engineering! Consulting Services, Stonnwater Utility Study Request for Proposa 1 07 -113 5.3 Request for Modification: The City reserves the right to request that the proposer modify his proposal to more fully meet the needs of the City. 5.4 Request for Additional Infonnation: The proposer shall furnish such additional infonnation as the City of Fort Walton Beach may reasonably require. The City reserves the right to make investigations of the qualifications of the proposer as it deems appropriate. 5. 5 Acceptance/ Reiection/Modification to Proposals: The City reserves the right to negotiate modifications to proposals that it deems acceptable, reject any and all proposals, and to waive minor irregularities in the procedures. 5. 6 Proposals Binding: All proposals submitted shall be binding for ninety (90) calendar days following opening. 5. 7 Alternate Proposals: 5. 7. 1 An alternate proposal is viewed by the City as a proposal describing an approach to accomplishing the requirements of the Request for Proposals which differs from the approach set forth in the solicitation. 5. 7.2 An alternate proposal may also be a second proposal submitted by the same proposer which differs in some degree from its basic or prime proposal. 5. 7. 3 Alternate proposals may address the technical approach, or other provision or requirements set forth in the solicitation. 5. 7.4 The City will, during the initial evaluation process, consider all alternate proposals submitted. 5. 8 Addendum and Amendment to Request for Proposals: If it becomes necessary to revise or amend any part of this Request for Proposal, the Director of Purchasing will furnish the revision by written Addendum to all prospective proposers who received an original Request for Proposals. 5. 9 Economv of Preparation: Purchasing Department Page: 6 Engineering / Consulting Services, Stonnwater Utility Study Request for Proposa 1 07 -113 Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer' s ability to fulfill the requirements of the Request for Proposal and should not exceed 100 pages in length. Copies of plans, specifications or other engineering reports shall not be accepted. 5. 10 Proprietary Information: 5. 10.1 In accordance with Chapter 119 ofthe Florida Statutes ( Public Records Law), and except as may be provided by other applicable State and Federal Law, all proposers should be aware that Request for Proposals and the responses thereto are in the public domain. However, the proposers are requested to identify specifically any information contained in their proposals which they consider confidential and/ or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. 5. 10.2 All proposals received from proposers in response to this Request for Proposal will become the property of the City ofF art Walton Beach and will not be returned to the proposers. In the event of contract award, all documentation produced as part ofthe contract will become the exclusive property of the City. 5. 11 Proposer' s Certification: By submitting a proposal, the proposer certifies that he has fully read and understands the proposal method and has full knowledge ofthe scope, nature, and quality of work to be performed. 6. INFORMATION REQUIRED OF PROPOSER: In order to insure a uniform review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified. 6. 1 Title Page: Show the name of proposer' s agency/ firm, address, telephone number, name of contact Services, person, date and the subject: Request for Proposals - Engineering / Consulting Stormwater Utility Study, RFP 07- 113. 6.2 Table of Contents: Include a clear identification of the material by section and by page number. Purchasing Department Page: 7 Engineering / Consulting Services, Stonnwater Utility Study Request for Proposal 07- 113 6. 3 Letter of Transmittal Limit to one or two pages. 6. 3. 1 Briefly state the proposer' s understanding of the work to be done and make a positive commitment to perfonn the work. 6.3.2 Give the names of the persons who will be authorized to make representations for the proposer, their titles, addresses and telephone numbers. 6.4 General Infonnation: 6.4. 1 Name of business 6.4.2 Mailing Address/ Phone Number/Fax NumberIW eb Site/ E- mail Address 6.4. 3 Names of persons to be contacted for infonnation of services if different from the name of person in charge. 6.4.4 Business hours of business. 6.4. 5 State if business is local, national or international and indicate the business legal status ( corporation, partnership, etc.). 6.4. 6 Give the date business was organized and/ or incorporated, and where. 6.4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at the office. 6.4. 8 Indicate whether the business is a parent of subsidiary in a group of finns/ agencies. 6.4. 9 State ifthe business is licensed, pennitted and/ or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. 6.4. 10 Finns submitting proposals as a joint venture shall submit to the City, as a part of their proposal, a copy of joint agreement. 6. 5 Requirements: the Proposers must provide documentation, which demonstrates their ability to satisfy all of minimum qualification requirements outlined below. Proposers who do not meet the minimum qualification requirements or who fail to provide supporting documentation shall not be considered for award. 6. 5.1 Capabilities of Finn: A statement of proposer' s qualifications to serve as a consultant for the services required, including a listing of all key project personnel, Proposers shall also provide a description of in house professional and technical support as well as outside or subcontracted consulting services. Qualification statements shall include detailed evidence or proposer' s ability to perfonn Engineering/Consulting services. Purchasing Department Page: 8 Engineering / Consulting Services, Stonnwater Utility Study Request for Proposal 07- 113 Determination of proposer' s successful ability to perform will be at the discretion of the City of Fort Walton Beach. Key personnel who will comprise the team to serve the City' s project( s) should be identified by name and credentials. Resumes ofthe individuals who will perform the required tasks shall be provided. 6. 5.2 Past Performance: Each proposer shall provide proof of a minimum of five ( 5) years experience with similar work along with a detailed description of the three ( 3) most recent projects similar in scope including point of contact and telephone number. 6. 5. 3 Willingness affirm to work within budget and time constraints: Describe willingness of proposer to work within the City' s budget and time constraints and manner in which the proposer will work with the City to ensure requirements of the scope of work are met. A statement of disclosure certifying the bidder or proposers bears no relationship, past or present, with any potential contractor, which may hinder, impede or in any way compromise efforts to perform complete, unbiased and objective services for the City. 6. 5.4 Firm' s ability to furnish services: This criterion relates to the " Willingness ofthe firm to work within budget and time constraints." The City will evaluate whether the firm can meet the City' s required timetable for the City project( s) and whether it can provide for the special and unique requirements of the project( s), including a projected timeline of activities from project start through project completion. Proposers shall submit a detailed project plan and schedule that shall demonstrate how the firm anticipates meeting the aggressive schedule set for completing this study, drafting an ordinance, and developing and implementing the stormwater utility by November 30, 2007. 6. 5. 5 Experience ofthe firm with regard to Municipal or similar type services: A listing of all stormwater utility studies accomplished for other government entities. A brief description of the project( s) and/ or highlights of services performed. State whether the firm has ever had to defend an ordinance related to a stormwater utility and, if so, the outcome of the defense. Purchasing Department Page: 9 Engineering / Consulting Services, Stonnwater Utility Study Request for Proposal 07- 113 6. 5. 6 Minority Business Enterprise ( MBE) The City will