Fort Walton Beach Council agenda — 05-08-2007 regular agenda — reading text

13 TERMS AND CONDITIONS OF AGREEMENT ........................................................... 13. 14 EXECUTION OF AGREEMENT ......... .............. ................ ......... .................... ................. 14. 14. RIGHT TO ADUlT RECORDS ........ .......................................... .................... ................. 15. 15 FISCAL YEAR FUNDING APPROPRIATION ............................................................... 16. 15 PROPOSER' S CERTIFICATION FORM ......................................................................... 17. 15 PUBLIC ENTITY CRIMES .... ................................ ...... ................... ........... ............. ......... 18. 16 FLORIDA PROMPT PAYMENT ACT ............................................................................ Purchasing Department Page: 1  Engineering I Consulting Services, Stonnwater Utility Study Request for Proposa 1 07- 113 19. 17 PROPOSERS WARRANTY ............................................................................................. 20. 17 INSURANCE/ PERFORMANCE PAYMENT BONDS ................................................... 21. FLORIDA SALES 17 TAX...... ...... ........................ .............. ........ ........ ....... .......................... 22. 17 DRUG- FREE WORKPLACE CERTIFICATION ............................................................ 23. 17 AMERICANS WITH DISABILITIES ACT ..................................................................... 24. 18 - 21 INSURANCE............................................................................................................. 25. 21 . HOLD HARMLESS......................................................................................................... ATTACHMENT 22 - 25 STANDARD FORMS .............................................................. ............... ...... ............ Purchasing Department Page: 2 Engineering / Consulting Services, Stormwater Utility Study Request for Proposal 07- 113 REQUEST FOR PROPOSAL FOR ENGINEERING / CONSULTING SERVICES FOR STORMWATER UfILITY STUDY FOR THE CITY OF FORT WALTON BEACH, FLORIDA 1. INTRODUCTION: The City of Fort Walton Beach, a chartered municipality located in the southern section of Okaloosa Florida, is seeking a statement of qualifications from consultants to assist in County, the planning, development, and implementation of a stormwater utility. Consultants shall have expertise in the planning and implementation of stormwater utilities, stormwater system design, state/ federal/ local regulatory compliance, public outreach and acceptance, stormwater utility operations and maintenance, development review procedures, user rate schedules, and project management. The goal of this project is to develop a stormwater utility with a rate structure that is revenue sufficient, fair, equitable, legally defensible, and publicly acceptable. 2. BACKGROUND: Since 1937, when Fort Walton Beach was chartered as a municipality, the area has seen great changes to its natural landscape. With these changes the need for stormwater management has evolved. Over the past several years, the City has developed an extensive inventory of stormwater infrastructure, which includes: 34 miles of underground stormwaterpipe, 61 outfalls to a receiving body of water, 11 stormwater retention ponds, three ( 3) miles of ditches and streams, and over 1, 300 curb and surface inlets. This infrastructure is in place to collect and Fort Walton convey stormwater runoff and to protect the property of the 20, 000 plus residents of Beach. The stormwater infrastructure, some of which was originally installed in the 1930s, networks 29 local drainage basins that cover more than 4,789 acres ( 7.4 square miles). through The need for maintenance, rehabilitation, and new construction is a costly endeavor, especially for an aging stormwater system. Along with maintenance and infrastructure needs, regulations placed on water quality by state and federal entities have increased the need for funding. According to the National Pollutant Discharge Elimination System ( NPDES), enforced by the Florida Department of Environmental Protection ( FDEP), the City has five ( 5) years to implement a multitude of Best Management Practices ( BMPs). The requirements of the NPDES program put pressure on a budget that is already strained by other programs. The City ofF art Walton Beach has reached a point, through aging infrastructure and regulations, where additional means to generate revenue, specifically for stormwater needs, are required. Purchasing Department Page: 3 Engineering / Consulting Services, Stormwater Utility Study Request for Proposa 1 07- 113 3. SCOPE OF WORK: The selected consultant shall identify activities to support and implement a stonnwater funding program for areas within the incorporated boundaries of the City of Fort Walton Beach. The scope of work includes the following items: 1. Assessing the impacts of the stonnwater utility on the City' s current organizational structure, which includes current and future stonnwater Capital Improvement Programs, management and staffing, and overall ability to give reliable services to the citizens of Fort Walton Beach. 2. Providing recommendations regarding rate structures, proposed rates and anticipated revenues, including pros and cons for each recommendation and methodology used in detennining the rate structure and revenue estimates. This item shall also include: a. Detennine the feasibility of developing a " stand- alone" stonnwater utility or combining with other local jurisdictions to fonn a Regional Stonnwater Utility. b. Providing a detailed five ( 5) year cash flow analysis. c. Analyzing and reporting on whether federal, state, city, county, holders of utility easements, tax- exempt land, or undeveloped property should be exempted from any proposed fees. d. Providing options for an appeals procedure that is legally defensible. 3. Assisting City staff in the development of a legally defensible ordinance that addresses the creation and implementation of a Stonnwater Utility. Development of the ordinance must be completed prior to September 30, 2007, for City Council approval. 4. Developing a Master Database File that is fully compatible with the City of Fort Walton Beach' s current Geographic Infonnation System ( GIS) and current Okaloosa County Property Appraiser data. The City currently licenses ESRI's ArcMap 9. x for its GIS. It is expected that the stonnwater user rate fee will be included on the City' s monthly water and sewer bill and will also need to be compatible with the City' s customer billing program ( HTE/ AS400). 5. Perfonning public outreach to educate citizens and City staff on the need and implementation of a stannwater utility. 6. Gathering necessary infonnation from numerous sources within the City. 7. Presenting findings of the study in public workshops and hearings. 8. Conducting bi- monthly meetings with a Technical Assessment committee to discuss completed and upcoming tasks. Purchasing Department Page: 4 Engineering! Consulting Services, Stonnwater Utility Study Request for Proposa 1 07- 113 Upon development ofthe Stonnwater Utility, future work may include development of a detailed outline for a Stonnwater Management Plan including a schedule and cost to develop the plan. The plan shall include a prioritization of current and future maintenance and construction projects and describe the prioritization criteria. 4. PROPOSAL DUE DATE: Sealed proposals in an original and four (4) complete copies shall be received at the City Clerk' s Office no later than 2: 30 p. m.. Tuesday, February 27. 2007. Proposals will not be accepted after this time. Proposals shall be addressed as follows: 4. 1 For Regular U.S. Mail Delivery: City Clerk City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL 32549 4.2 For Hand/ Express MaillUPS Delivery City Clerk City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 4. 3 Submitted envelopes shall be marked " En2ineerin2 / Consultin2 Services - Stormwater Utility Study". RFP 07- 113. 5. SUBMISSION OF PROPOSALS: 5. 1 Incurred Expenses: The City is not responsible for any expenses which proposers may incur in preparing and submitting proposals called for in this Request for Proposals. 5.2 Interviews: The City reserves the right to conduct personal interviews or require presentations of any or all proposers prior to selection. The City will not be liable