Fort Walton Beach Council agenda — 05-08-2007 regular agenda — reading text

the construction of new water quality projects. With the loss of the option of the sales tax, the creation of a  Engineering/Consulting Services, Stormwater Utility Study, RFP 07- 113 stormwatcarutility .becomes a more feasible option Jor financing .not. only capital project$ Putal$ootheraspects of stormwater management including water quality permitting and operations and maintenance. Project Understanding and Schedule The City of Fort Walton Beach is seeking to establish a assistanGeiandexpertise fair equitable and legally defensible stormwater> l1tility its to fund growing properly plan and managestormwater. The two essential respon$.ibilitie$ to driver$ appearto be an aging infrastructure and . a concern over stormwater quality. The City seeks to have the ordinancee$tablispingtheutility in place by September 30, 2007 and the billing system functioning by November 30, 2007. Working with Technical Assessment Committee Earth Tech wil.1 develop the Stormwater Utility Program. with staff and the TechniGalAsse$sment Committee. Earth TechproPo$esa$ erieS of workshops wherealternative$ and issues may be presented, dj$cu$~edan(tranked. This proCess will allow the program, services, and rate)) strl.) cturetofollow accepted protocol Jorthecommunity in such matters, andinthe>endreflect in stormwater program the unique character of the City of Fort Walton Beach. StormwaterManagement Program Development It is our understanding that the Stormwater Management Program that the City wishes to set up shall make provisions for and wilLconsiderthe organization and roles of all of the functional elements of a comprehensive stormwater program, including: 1. Administration and Program Management 2. Engineering a. Pipe Replacement b. BMP Design c. Stormwater GIS Implementation 3. Planning a. Coordination with the Choctawhatchee Basin Alliance b. NPDES Compliance c. EvaJuation of the Impacts of Total Daily Maximum Loads on City Services d. Development of a City- Wide Watershed/ Stormwater Master Planning e. Coordinate the Implementation of the NWFWMD' s S. W. I.M. Plan  Engineering/ Consulting Services, Stormwater Utility Study, RFP 07- 113 4. Inspection and Enforcement a. Construction Erosion Control b. StorrnwaterManagement c. Illicit Connection - Disconnection Program d. Boating Pumpout Stations 5. Operation and Maintenance a. Inlets b. Outfalls c. Storm Sewers d. Detention Ponds and other BMPs 6. Capital Improvements EarthTechvvill be able to build upon a weat deal of the work th<;lt the City of Fort W~. dton6~actlhasalready accomplished and ..compi.ledinth. The work esei<lre;as. will be to translate each of these elements. intoservic;esthatvvillbe provided by the Utility. Costs vvillbe developed as well as a schedule for ( phasing) the implementation of the services to be offered. each The second. part of developing a fair and equitablestorrnwaterutility is the rate structyrethatdefines a customer's use of the services beingproyided. That is to say, thatthe .fe.es.that will be charged will reflect the Gostoftheservices to collect, convey,/ treat and dispose of the stormwatergeneratedby each cystomer. Discyssions with staff and the Technical Assessment Committee will discuss whether this rel<tions;hip can best be representedbyirnperviqusarea( Equivalent Runoff Unit or ERU Method), the actual runoff ( Equiv<len;fHydrolQgic Area or EHA Method) or land use (Intensity of Development orJDMethod), With SO much emphasis placed on water quality it might be tha elDMthQd<; lt can target the large pOllyters, or a combination of methods ( such<asasystemwe developed for Athens- Clarke County, Georgia), may be an approach that the City of Fort Walton Beach would want to consider. Credit Policy Development A key component to the rate structure will be the development of credits. This will inciudecredits for privately constructed and maintained BMPs. Adjustments may also be Galled for to equitably allocate costs to customers that might not receive all of theservice.s that are provided by the utility. This might be the result of their geOgraphiclOGation, as in the case of the area of Fort Walton Beach near the Fort Walton.6each. Municipal Golf Course. In a number of communities the fees for riparian properties, directly adjacent to a water body, were reduced to account for the fact (that . the customers were not using the community' s stormwater management system. However, in Fort Walton Beach, the uncontrolled discharge  Engineering/ Consulting Services, Stormwater Utility Study, RFP 07- 113 of storI11WClt~ rinwClt~rways, canals and beClch~ fgr~Cit~ stconc~rn and may sjs() serve CIS justification of a higher rate unless BMPs are put into place by the property owner. Regional Program The ClnCllysis will also identify the financial Clnd environmental CidvClntages and the politicCiIClndCldministrative challenges of developing a stormwater utility involving regionClI participation. Billing Setup It is our understanding that the City intends to useitsHTE/AS400 system for billing, Having recently completed set up of a stormwClterutility billing system applyingtheHTE/AS400 ( Athens- Clarke COLJnty,/ G~ orgiC'l), EClrth Tech is intimat~lYClwar~. of some potential challenges thCltthe () of thechalleng~sjn the Athens- Clarke cCls~ w~ r~ itYirnightbe fClcing. Many ut~qtotheIClck of quality iCittrit::> controlsClffectingthe. procedure in which datCi WfilS~ nt~r~djntothesystem. These mfily or mClynotbe concerns in Fort Walton 8efilGh, buttheleS~on learned for us was to complete this part of the evaluation earlysothatth~ r~ we will have time to make modifications and still meet the November 2007 deadline. Public Outreach Finally, Earth Tech will be responsible for cClrrying QUtCl public outreach program that will inform and educate the citizens of FQrtWalton8eClchabout the stormwaterutility program. This task is view~d CI$ ClbSolut~ lyessential for the cOl11munityconsidering the lack of support for theonecentsales tClX which would have. paid for stormwater and transportation projects. It is our experience that public outreach should begin early and utilizealls~cQndarydistribution networks that areClvailClble. Earth Tech will work closelywithth~ City'sstClfftoidentify key custom~ rs whom should be contacted persOnaIlY,,^,, h~ therbyelected officials, members of the City staff, or in certain cases byE. in this communications effort will be to explain Clrthf" ~Gh.. The. critical objective tocustol11~ r$ th~ purpo$e behind the stormwater utility program and to solicit their input, their knowledge and ideas into the planning process.  Engineering/ Consulting Services, Stormwater Utility Study, RFP 07- 113 Inserted after this page are the following standard forms: Proposer's Certification II Addendum Page References  REQUEST FOR PROPOSAL FOR ENGINEERING / CONSULTING SERVICES FOR STORMW ATER UTILITY STUDY FOR THE CITY OF FORT WALTON BEACH RFP 07- 113 Issued By: Purchasing Department 143 Hollywood Boulevard NW Fort Walton Beach, Florida 32548 850) 833- 9523 Fax ( 850) 833- 9643 Website: http:// www. fwb. org Date of Issue: January 22. 2007 Due Date/ Time for Receipt of Proposals: February 27. 2007, 2: 30 p. m. Local Time  Engineering / Consulting Services, Stonnwater Utility Study Request for Proposal 07- 113 TABLE OF CONTENTS Page 1. 3 INTRODUCTION: .............................................................................................................. 2. 3 BACKGROUND: ................................................................................................................ 3. 4 SCOPE OF WORK: ............................................................................................................ 4. 5 PROPOSAL DUE DATE: ............ ....................................................................................... 5. 5 SUBMISSION OF PROPOSALS: ...... ......... ............ .......... ............... ................... ............... 6. INFORMATION REQUIRED OF PROPOSER: ................................................................ 7 7. EVALUATION OF 10 PROPOSALS..... .................... ............ ................ ......... ...................... 8. SELECTION OF PROPOSALS....................................................................................... . 11 9. DISCUSSIONS WITH RESPONSIBLE PROPOSER AND REVISIONS TO 11 PROPOSAL................................................................................................................. 10. QUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS .............. 11 11. CONDITIONS OF PROPOSALS ..................................................................................... 12 12.