Fort Walton Beach Council agenda — 05-08-2007 regular agenda — reading text

the 2006- 2007 appropriations. 9. Cash balance reserves shall be carried forward for prior year encumbrances ( open purchase orders) in the amount of$ 4, 386,361 reappropriated, which will be paid rrom revenues collected in FY 2006- 07. 10. This ordinance shall become effective on and after October 1, 2006. ADOPTED: 1-Jo- ot . MAYOR: U~ MIKE G. ANDERSON TTE T: L4- LEN SPENC~~ Y CLERK OVED AS TO FORM AND LEGAL SUFFICIENCY:  CITY OF FORT WALTON BEACH Memorandum TO: Joyce Shanahan, City Manager THROUGH: Lisa Absher, Finance Director FROM: Charlotte Dunworth, Budget & Grants Manager RE: 2006- 07 Budget Amendment (Resolution 07- 08) Ub DATE: May 3, 2007 Back~ round Ordinance No. 1711, authorizing the Budget for fiscal year 2006- 2007, was adopted by City Council on resolution with September 20, 2006. The ordinance provides for amendments to the Budget by identification of expenditures and a corresponding revenue source. Discussion The Budget serves as a planning tool for the delivery of City services. It is prudent to evaluate the Budget mid- year and make adjustments as necessary to reflect activities year-to- date. The Budget will again be evaluated at year- end and adjusted as necessary. Due to unanticipated events during the fiscal year, it is revenues and to make appropriations for necessary to amend Ordinance No. 1711 to record certain certain expenditures. The proposed adjustments to the 2006- 2007 Budget are outlined below. 37, 634, 154 Adopted Budget 722, 982> Budget Amendment Amended Budget ( after Resolution 07- 07) 36, 911, 172 Grants 316, 030 Donations 137, 829 Capital Improvement Projects 89, 021 Interfund Transfers ( net effect) o Amended Budget ( after Resolution 07- 08) 37,454, 052 GENERAL FUND 07). A Budget The fiscal year 2006- 2007 General Fund Amended Budget is $ 18, 894, 716 ( Resolution 07- Amendment in the amount of $ 101, 270 is necessary, resulting in a General Fund Amended Budget of 18, 995, 986. Activity Amount Revenue Type 2, 133 Deferred Revenue - Beautification Committee Ferry Park Flower Bed Liza Jackson Park Master Plan 25, 000 Waterfronts Florida grant (orig. budget in CRA) Earth Day 2, 039 Various Donations Earth Day 1, 000 Fund Balance ( orig. budget in Utilities & Sanitation) Police K- 9' s 21, 098 Deferred Revenue - Police K-9' s FWBTV 50, 000 Cox Donation 101, 270 1 of 3 Pv ~ - I;t 7 LAW ENFORCEMENT TRUST FUND The fiscal year 2006- 2007 LETF Fund Adopted Budget is $ 47, 800. A Budget Amendment in the amount of $ 8, 921 is necessary, resulting in a LETF Fund Amended Budget of $56, 721. Activity Amount Revenue Type Equipment (Flag, Popcorn Machine) $ 2, 610 Deferred Revenue - Police Academy Alumni Equipment (Street CrimesfTactical Response) $ 6. 311 2007 Justice Assistance Grant 8, 921 COMMUNITY DEVELOPMENT BLOCK GRANT FUND The fiscal year 2006- 2007 CDBG Fund Adopted Budget is $ 190, 788. A Budget Amendment in the amount of $ 15, 784 is necessary, resulting in a CDBG Fund Amended Budget of $206, 572. Activity Amount Revenue Type Residential Rehabilitation $ 3, 284 CDBG grant - funds not carried over World Changers $ 12. 500 Okaloosa Housing Assistance grant 15, 784 COMMUNITY REDEVELOPMENT AGENCY FUND The fiscal year 2006- 2007 CRA Fund Adopted Budget is $ 1, 747, 050. A Budget Amendment in the amount of <$25, 000> is necessary, resulting in a CRA Fund Amended Budget of $ 1, 722, 050. Activity Amount Revenue Type Liza Jackson Park Master Plan <$ 25. 000> Waterfronts Florida grant - moved to General 25, 000> CAPITAL PROJECTS FUND in The fiscal year 2006- 2007 Capital Projects Fund Adopted Budget is $ 126, 500. A Budget Amendment Fund Amended Budget of $ 262, 970. the amount of $ 136,470 is necessary, resulting in a Capital Projects Activity Amount Revenue Type 83, 000 Fund Balance - funds not carried over City Hall HVAC $ 6, 021 Fund Balance - bids over budget City Hall Marquee $ Sound Park Improvements $ 47.449 Deferred Revenue - Rotary donation 136,470 UTILITIES FUND The fiscal year 2006- 2007 Utilities Fund Adopted Budget is $ 7, 586, 347. A Budget Amendment in the of $ 7, 892, 282. amount of $305, 935 is necessary, resulting in a Utilities Fund Amended Budget Activity Amount Revenue Type Storm Water Pollutant Separators $ 306,435 Florida Forever Grant Earth Day <$ 500> Move expense to General Fund 305, 935 SANITATION FUND A Budget Amendment in the The fiscal year 2006- 2007 Sanitation Fund Adopted Budget is $ 4, 168, 179. of $4, 167, 679. amount of <$500> is necessary, resulting in a Sanitation Fund Amended Budget Activity Amount Revenue Type Earth Day <$ 500> Move expense to General Fund 500> 2 of 3 Recommendation Staff respectfully requests that City Council approve Resolution 07- 08 amending the Fiscal Year 2006- 2007 Budget as follows: 1. Amend the General Fund Budget by $ 101, 270 from $ 18. 894, 716 to $ 18, 995, 986. 2. Amend the Law Enforcement Trust Fund Budget by $ 8, 921 from $47, 800 to $ 56, 721. 3. Amend the Community Development Block Grant Fund by $ 15, 784 from $ 190, 788 to $ 206, 572. 4, Amend the Community Redevelopment Agency Fund by <$ 25, 000> from $ 1, 747, 050 to $ 1, 722, 050. 5. Amend the Capital Projects Fund by $ 136,470 from $ 126, 500 to $262, 970. 6. Amend the Utilities Fund Budget by $ 305, 935 from $ 7, 586, 347 to $ 7, 892, 282. 7. Amend the Sanitation Fund Budget by <$ 500> from $ 4, 168, 179 to $4, 167, 679, proved Denied Hold for Discussion D! U: IFinancelBudget AmendmentslBudget Amend 06- 07\4- 24 staff report, doc 3of3  1 RESOLUTION NO. 07- 08 2 3 4 A RESOLUTION AMENDING THE BUDGET FOR THE CITY 5 OF FORT WALTON BEACH, FLORIDA, FOR THE FISCAL 6 YEAR OCTOBER 1,2006 THROUGH SEPTEMBER 30, 2007 7 MAKING CERTAIN AMENDMENTS TO DESIGNATED 8 APPROPRIATIONS OF FUNDS OF THE CITY, AND 9 PROVIDING AN EFFECTIVE DATE HEREOF. 10 11 WHEREAS, the City of F ort Walton Beach adopted Ordinance 1711 on September 20, 2006, on 12 second reading, entitled AN ORDINANCE OF THE CITY OF FORT WALTON BEACH MAKING 13 APPROPRIATIONS FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS 14 AND CERTAIN INDEBTEDNESS OF THE CITY OF FORT WALTON BEACH, FLORIDA, FOR 15 THE YEAR BEGINNING OCTOBER 1, 2006, AND ENDING SEPTEMBER 30, 2007, AND 16 PROVIDING AN EFFECTIVE DATE; and 17 18 WHEREAS, Sections 5 and 6 of Ordinance 1711 permit amendments to the Budget by 19 Resolution with identification of expenditures and revenues; and 20 21 WHEREAS, the Budget has been evaluated mid- year and adjustments are necessary to reflect 22 unanticipated activities. 23 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 25 W ALTON BEACH, FLORIDA: 26 27 1. Increase General Fund revenues and expenditures by $ 101, 270 from $ 18, 894, 716 to 28 $ 18, 995, 986, with $ 25, 000 from grant revenue, $ 75, 270 from donation revenue, and $ 1, 000 29 from undesignated fund balance. 30 31 2. Increase Law Enforcement Trust Fund revenue and expenditures by $ 8, 921 from $ 47, 800 to 32 $ 56, 721, with $6, 311 from grant revenue and $ 2, 610 from donation revenue. 33 34 3. Increase Community Development Block Grant Fund revenues and expenditures by $ 15, 784 35 from $ 190, 788 to $ 206, 572, with $ 3, 284 from grant revenue and $ 12, 500 from donation 36 revenue. 37 38 4. Decrease Community Redevelopment Agency Fund revenues and expenditures by $ 25, 000 39 from $ 1, 747, 050 to $ 1, 722,050, with $-25, 000 from grant revenue. 40