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Fort Walton Beach Council agenda — 03-22-05 — reading text
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rehabilitation services to the lowest
responsive, responsible quote for repairing/replacing the damaged signs, Guidance Pathway Systems,
Inc. The contract amount is not to exceed $ 16, 470.00.
Ifapproved, sufficient funds are available from account # 001- 1500- 519- 4939, Designated Fund
Balance for Disasters.
RECOMMENDATION
Staff recommends that City Council approve the waiver of the formal bid process and award the
contract to Guidance Pathways Systems, Inc.
F I N A N C I A L D A T A
1. DEPARTMENT: Community Development Services
2. DIVISION: Planning & Zoning
3. FUND: Hurricane Ivan Fund
4. ACCOUNT #: 001- 1500- 519- 4939
5. ACCT. DESCRIPTION: Designated Fund Balance for Disasters
6. FY BUDGET: N/ a
7. AMOUNT BUDGETED: N/ A
8. GRANT FUNDS: YES NO X AMOUNT
9. FUND TRANSFER: YES NO X AMOUNT
10. FROM ACCT: N/ A
11. TO ACCT: N/ A
12. REASON FUNDS AVAILABEL FOR TRANSFER: N/ A
13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE
BID I T E M D A T A
14. DESCRIPTION OF BID ITEM: Replacement of twelve ( 12) of the
City Wayfinding Signs.
15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR NONE
16. QUOTES SENT: 7
17. QUOTES RECEIVED: 1
18. RESPONSIVE QUOTES: 1
19. RECOMMENDED VENDOR: Guidance Pathway Systems, Inc.
20. AWARD AMOUNT: Not to exceed $ 16, 470. 00
21. COMMENTS:
22. ESTIMATED QUANTITY TO BE PURCHASED: N/ A
23. ESTIMATED PURCHASE AMOUNT: N/ A
24. TABULATION ATTACHED: YES X NO ADD' L MAT FDR
25. TERM OF CONTRACT: Completion of services.
26. QUOTES VALID TO: N/ A
27. WARRANTY PERIOD: One year on general sign unit; sign
components per manufacturer' s warranty.
28. DELIVERY TIME: 20 days
29. STATE CONTRACT: YES NO X
30. CONTRACT #: N/ A
31. CO- OP PURCHASE: YES NO X
32. AGENCY: N/ A
33. EXPECTED LIFE OF ITEM: N/ A
34. ITEM DEMO' D: YES NO
35. REFERENCES CHECKED: YES X NO N/
A___
36. CONTRACT: ATTACHED ADD' L MAT FDR N/ A~
37. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/ A~
38. CURRENT VENDOR: N/ A
39. CURRENT PRICE: N/ A
REPORT PREPARED BY: 3/ 1)/ 0)
pe9~ Date I
REVIEWED & SUBMITTED BY: '-.:~-: Zi..t. 3/ IS- )OJ~
Missy McK' Date /
CDS Direc or
REVIEWED AND CONCUR: 3 ( 1- ~ o (
Date
J
City of Fort Walton Beach
MEMORANDUM
DATE: March 10, 2005
TO: Missy McKim, CDS Director
CC: Allen Lassiter, Service Operations Manager
FROM: Michael Tatum ~
Purchasing DirectorCV
SUBJECT: RFQ - Repair/ Replace the Pathway System Signs ( Hurricane Ivan)
The referenced bid tabulation is forwarded for your review. In accordance with
Paragrap,h 41, City Council must approve a waiver of the formal bid process. Please
take the necessary action to prepare the Memorandum for Approval by the City
Manager and Council. The bid file is available for review at the Purchasing Department.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Quotes Solicited 7
17. Number of Quotes Received 1
18. Number of Responsive Quotes 1
24. Tabulation Attached Yes
30. State Contract No
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