Fort Walton Beach Council agenda — 03-22-05 — reading text

Rep1acement of roof as follows: 1. Remove existing roof down. to deck. 2. Install 15 lb. felt. 3. Reflash all pipes. 4. Install 25- year 3 tab shingles. 5. Clean and rem.ove roofing debris. 6. Install nail over ridge vents. Replacemeave metal. 7. 1 year workmanship warranty. O.. Rotten wood will be replaced at cost plus 25% -- approximately $50. 00 per sheet. We hereby propose to furnish 1abor and materials - complete 1n accordance with the above specifications, for the sum of: Five Thousand,One Hundred,Fifte n doJ.l.ars ($ 5,] 15. 00) with payment to be made as follows: 50% due upon acceptance. Remiander due upon completion. All mamriaI is guaruteed to be as spedfied. All wortr to be c; omplet.ed in .. workmanlike manner according to 5tandard practices. specificatiaos involving ~ costs win be ~ ecuted only upon 1IIIitten orders, & Any alteration or deviation fn> m above U1d will become 1m extra ehargl!over and above t; he strikes. acddents, or delays b~ esti..... All Agreements mntingent upon our control. This proposal subject to ac epranc:e within 30 days and is vaId thereafter a ; t the option of the be ar:c; eptable u.,~ notified in writing of the nature of back charges and underJ.jgned. No bad daarges wll appmvad by our job ~uperintendent or an officer of this Co. This notice is to be hmenttD lIlY co_ that is 9feed " upon by Deslin - binding and made an 119. Tille II> .. equipment IUd mllllriols is II> ..... 111 ~ ~ ROOFING ,,~ pa,.- poid in full. ano AuthorimISignabrre~~ ./ ACCEPTANCe: OF PROPOSAL The above process, specifications, and conditions are hereby accepb:d. You are authorized to do the work a,o; spedfied. P~ yment will be made as outlined above. ACCEPTED: Signature Date Signature  03/ 07/ 2005 11: 19 8508370325 DESTIN ROOFING INC PAGE 03 PROPOSAL O~~ G J nc.. p.o. Box 233 . Destln. FL 32540 Page 1 of Phone (850) 837.2645. Fax (850) 837-0325 . REPAIRS. REROOFING. NEW ROOFS PROPOSAL SUBMITTED TO: PHONE; 833. 9525 ] DATE: 3/ 7/ 05 NAME: City Of Fort Walton Beach JOB NAME: STREET: STREET: Country Club Ave. CITY: CITY: FWB STATE: STATE: FI. We hereby submit specifications and estimates for: Replacement of roof as foHows: 1. Rem.ove existing roof down to deck. 2. Install 15 lb. felt. 3. Retlash all pipes. 4. Insta.1] 25- year 3 tab shingles. 5. Clean and remove roofmg debris. 6. Instan nail over ridge vents. Replace T1TeaVC metal. 7. 10- year workmanship warranty. Rotten wood will be replaced at cost plus 25% -- approximately $ 50. 00 per sheet. We hereby propose to furnish labor and materials - complete in accordance with the above specifications, for the sum of: Fourteen Thousan.d, Two Hundred dolJars ($ 14, 200_00.) with payment to be m.ade as follows: 50% due upon acceptance. Remiander due upon completion. An material is guaranteed to be a5 specified. All work to be completed in a wo,' urumlike m~ ner ac; spedfications involving extra c:QSb 'lill be executed only upon written orders, and will becGN .. tording to !tandard prattk@$.Any ahmton or deviation from above extra charge over and above the estimate. strikM, accidents, or All Agreements contingent upon delays beyond our contror. This proposal subject to ~ within 30 . ys and is void ~ fter at the option of the be acceptable unless notified in undersignld. No back c:harg8 wtl writing of the nature of back dlarge5 andapproved by our job superintendent or an officer of thiJ Co. This notice is to be moot to that is "9- binding and made an any - upon by Dostin Roofing. Till. to all equip_ and ~. ~ to .-. 10 ~~ ~~ paid in full. nts... Authonzed Signature M- LA4K ~~/ 7'/ 2 The above process, ACCEPTANCE OF PROPOSAL specifications, and conditions are hereby accepted. You are auth~ ed to do the work as above. specified. Payment wiJl be made as outlined ACCEPT' 'ED: Signature aate Signature  CITY COUNCIL MEETING March 22, 2005 Consent Agenda Request Authorization to Award for Signage Repair and Replacement resulting from Hurricane Ivan to Guidance Pathway Systems, Inc. Purchasing Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 4  CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM Date: March 15, 2005 To: Joyce Shanahan, City Manager Through: Missy McKim,AICP, Director . J\I\~ \ '^- Community Development Services~V \ From: Peggy Fowler, AICP, Planner II Community Development Services SUBJECT: Replace City Wayrmding Signs Damaged by Hurricane Ivan BACKGROUND Winds from Hurricane Ivan damaged twelve ( 12) of the City' s wayfinding signs that were designed and manufactured under a contract with Guidance Pathway Systems, Inc. in 2000 and 2001. Because in some cases, the signs were not totally destroyed, the repair work must match as closely as possible the materials, design and colors of the existing signs. In addition, the unique laser- cut wave logo designed for the City' s wayfinding sign system, must be matched as closely as possible on all signs that are repaired or replaced. The damage to the signs was estimated to be in excess of $ 12, 000. Based on the fact that these signs have to be custom- made to match the existing signs and that, when the original contract was bid for the wayfinding signs, only one response was received out of35 proposals solicited for the design and manufacture of wayfinding signs, the City requested quotes from six ( 6) regional sign companies, as well as Guidance Pathway Systems, Inc., in order to determine if it would be cost- effective to use the formal bid procedures. Several of the regional sign companies followed up with questions about repairing/replacing the signs, but none turned in a quote. SUMMARY Pursuant to Chapter 2, Section 2- 266, Purchasing Policies and Procedures, Ft.Walton Beach Code of Ordinances, staff requests authorization to award the contract for