Fort Walton Beach Council agenda — 03-22-05 — reading text

Parks 3. FUND: General Fund 4. ACCOUNT # 001- 1500- 519- 4939 5. ACCT. DESCRIPTION: Hurricane Ivan 6. FY BUDGET: NIA 7. AMOUNT BUDGETED: NIA 8. GRANT FUNDS: YES NO XX AMOUNT 9. FUND TRANS FER: YES NO X AMOUNT 10. FROM ACCT: NIA 11. TO ACCT: NIA 12. REASON FUNDS AVAILABEL FOR TRANSFER: NIA 13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE BID I T E M D A T A 14. Description: Labor & materials to replace the retaining wall, railing and access ramp at Garniers Beach 15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR 16. # BID INVITATIONS SENT: 7 17. # BIDS RECEIVED: 2 18. # RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: Top Notch Construction of Tallahassee 20. BID AWARD AMOUNT: $ 84, 542 21. COMMENTS: NIA 22. ESTIMATED QUANTITY TO BE PURCHASED: NIA 23. ESTIMATED PURCHASE AMOUNT: Unit Prices 24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FDR 25. TERM OF CONTRACT: 90 days 26. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO 27. WARRANTY PERIOD: One year on Labor 28. DELIVERY TIME: 30 days 29. STATE CONTRACT: YES NO X 30. CONTRACT #: NIA 31. CO- OP PURCHASE: YES NO X 32. AGENCY: NIA 33. EXPECTED LIFE OF ITEM: NIA 34. ITEM DEMO' D: YES NO 35. REFERENCES CHECKED: YES~ NO_ NIA 36. CONTRACT: ATTACHED ADD' L MAT FDR NIA 37. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO 38. CURRENT VENDOR: NIA  REPORT PREPARED BY: Q~ Peters 3, 7- c. 5 Date Gene Parks & Rec. Director 3 -/J- /() ~- REVIEWED AND CONCUR: Date Ivan/ gene. doc Garniers Beach Replacements/ Hurricane I.  City of Fort Walton Beach MEMORANDUM DATE: March 4, 2005 TO: Gene Peters, Parks & Recreation Director CC: John Hofstad, Assistant Public Works Director Allen Lassiter, Service Operations Manager FROM: Michael Tatum n Purchasing DirectoW SUBJECT: RFQ - Repair/Replace the Retaining Wall, Railing and Access Ramp at Gamiers Beach ( Hurricane Ivan) The referenced bid tabulation is forwarded for your review. In accordance with Paragraph 41, City Council must approve a waiver of the formal bid process. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Quotes Solicited 7 17. Number of Quotes Received 2 18. Number of Responsive Quotes 2 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj  l CITY COUNCIL MEETING March 22, 2005 Consent Agenda Consideration of Acceptance of the 2004 Local Law Enforcement Block Grant Police Chief) Council Action 1st 2nd Vote: Agenda Item Number: CA- 6  CITY of FORT WALTON BEACH MEMORANDUM DATE: March 14, 2005 TO: Joyce Shananhan, City M~ ager FROM: Ron Bishop, Chief of Police SUBJECT: 2004 Local Law Enforcement mock Grant Program BACKGROUND: The City of F ort Walton Beach Police Department has made application ana ~ een approved for the 2004 Local Law Enforcement Block Grant (LLEBG), state fiscal year 2005. A copy of the approved Grant application is provided in the additional materials folder. We have received eight previous Block Grants, 1996- 2003. Previous Block Grants have been direct awards trom the United States Department. of Ju~ ice. Regulations governing the LLEBG Program do not allow direct awards under $ 10, 000, as is the case this year. Funds for agencies falling into that category are given to the , tate administering agency which makes the award. This year, the grant was funded through the Florida Department of Law Enforcement, Office of Criminal Justice Grants. DISCUSSION: The grant will focus on low level drug enforcement. The Street Crimes Unit wilt plan and initiate several, street level drug reversal operations. These operations will target individuals ftequenting the geograpmc areas identified as locations where contrQlled substances can be acquired. In addition to this, search warrant investigations will also target areas where controlted substances can be acquired The object of the grant , S to increase arrests and reduce drug related crime. The proposed 2004 Block Grant expenditures inctuae the purchase of undercpver surveillance equipment. The surveillance equipment includes a 12 volt monitor and VCR, two covert cameras and a digital camera. This equipment will be utilized by the Street Crimes Unit. Staff has detennined that the objectives of the grant would be better served if the other proposed expenditures, as currently outlined in the grant document, were modified to allow for the purchase of additional surveillance equipment. The modified equipment will include additional digital cameras, binoculars and a professional video system to be used by the Street Crimes Unit. In addition to this, the balance of the funds would be used to purchase other covert surveinance equipment. Sta.fInas applied to the grant authority for the modifications. City Council must authorize acceptance of the grant before programmatic activity may begin. The Local Law Enforcement Block Grant for 2004 totals $ 8, 881.00, with the federal grant totaling $ 7,991.00 and the City' s match of $890. 00. Sufficient funds are available for the City's match which will be appropriated from the Law Enforcement Trust Fund. Since the grant was received mid fiscal year, the budget will need to be amended, at a future date, to account for this grant. RECOMMENDATIONS: Staff respectfully requests that City Council approve the proposed Local Law Enforcement Block Grant and authorize the City Manager to execute the Certificate of AcceptancelRequest for Payment. 3 ,. 7 / - (/.. J - on B: hOP, Chief of PoIi Date RB/ tc Reviewed and concurred: ~ Hold for discussion: Denied: 3f7.tJ I o c Shanahan, CIty Manager Date Comments: U.EBG Mem of Request 2004)  E· t'.... Florida Department of Office of Criminal Justice Grants Mailing Address: Law Enforcement Office of Criminal Justice Grants Florida Department of Law Enforcement Guy M. Tunnell 2331 Phillips Road Commissioner Tallahassee, Florida 32308 850) 410- 8700 FEB 10m The Honorable Glenda Glover Mayor City of Fort Walton Beach 107 Miracle Strip, SW Fort Walton Beach, FL 32548 Re: Contract No. 2005- LEBG- OKAL- 1- L4- 041 Dear Mayor Glover: The Florida Department of Law Enforcement is pleased to award a Local Law Enforcement Block grant to your unit of government in the amount of $7, 991. 00 for the project entitled, URBAN DRUG ENFORCEMENT IN THE CITY OF FORT WALTON BEACH. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of of the approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with the Department should always refer to the project number and title. Your attention is directed to the Standard Conditions of the subgrant. These conditions should be reviewed carefully by those persons responsible for project administration to avoid delays in project completion and costs reimbursements. The enclosed Certification of Acceptance/ Request for Payment should be completed and returned to the Department within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the lump sum paymentlsubgrant award. Commited to Spn,; ce * Integrity * Respect * Quality  State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATION OF ACCEPTANCE/ REQUEST FOR PAYMENT The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2005-LEBG- OKAL- 1- L4- 041, in the amount of 7,