Okaloosa County BOCC — January 21, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Contracts to Provide Architectural, Engineering & Aviation Planning Services DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Seeking Board review and approval of entering into contracts with three vendors interested in providing architectural, engineering and aviation planning services for Okaloosa County Airports. The Board appointed review committee has voted unanimously to recommend awarding to three companies: AVCON (Niceville), Jacobs (Jacksonville) and Hatch Mott MacDonald (Pensacola). BACKGROUND & ANALYSIS: Seven proposals were opened on September 26, 2013. The board appointed review committee met on November 11, 2013 to review and rank the proposals. The result of the review was three proposals were recommended for award. The purpose of the contract is to provide professional services for aviation planning services to support the Capital Maintenance and Improvement Program for the Northwest Florida Regional Airport, Bob Sikes Airport, and Destin/Ft Walton Beach Airport. The scope of the contracts includes, but is not limited to, preparation of plans, specifications, construction contract documents, cost estimates and engineering reports. Each contract will be for three (3) years with the option of renewing for two (2) additional one-year contract periods. Coordination process has been completed. OPTIONS: Award or Reject awarding contracts. RECOMMENDATION: Staff recommends awarding to AVCON, Jacobs and Hatch Mott MacDonald based on the recommendation of the review committee and request authorization for the Chairman to sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator