Fort Walton Beach Council minutes — 01-21-06 strategic meeting minutes — reading text

75 MINUTES OF THE SPECIAL COUNCIL MEETING STRATEGIC PLANNING SESSION OF THE CITY OF FORT WALTON BEACH, FLORIDA JANUARY 21, 2006 INTRODUCTION r- The City Council of Fort Walton Beach, Florida held a Strategic Planning Session a. m. to during a Special Council meeting on Saturday, January 21, 2006 from 8: 00 3: 00 p. m. at the Fort Walton Beach Senior Citizens Center located at 31 Memorial Parkway, SW, with the following present: Mayor Mike Anderson Councilmen: Mike Holmes, Bill Patterson, Bob Campbell, Jim Tucker, Wayne Pullen, Jim Hartwell, and Mike Minich. Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; ( Finance Director - vacant); Toni Craig, City Attorney; Missy McKim, CDS Director; Mike Dutton, Fire Chief; Tom Murray, Public Works Director; John Hofstad, Utilities Director; Jim Frazier, Golf Club Administrator; Jeff Peters, Parks and Recreation Director; Mark Wiltsie, Human Resource Director; Ted Litschauer, Police Chief; Mike Tatum, Purchasing Director; and Dominick Fiorentino, MIS Director. Facilitator: Dr. Herb Marlowe, Jr.,Ph. D. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He noted this He showed a meeting will be setting the tone for the action plan for the next year. make Fort Walton couple of introductory slides that covered the guiding principal to Beach a better place than when they started, to continue to deliver the best possible services with excellence, faster, better and cheaper, and do so with respect, honor and integrity. He also mentioned things to consider were to live by your standards, inside and out, be keep balanced, stay optimistic and have fun, know the City conversant on big issues, listen, always be courteous, be the path of least resistance, and the City comes first. STATE OF THE CITY The City Manager went over the State of the City with a recap of the overall picture on the financial status of the City and its Police Services, Fire Protection, EMS, Parks and key r- and Recreation, Golf, Water and Sewer, the CRA Fund, debt indicators, achievements. OVERVIEW 10 Dr. Marlowe went over the list of potential discussion topics and explained and the minutes would be allocated for each item to discuss why it is important format that would be used on direction that should be taken. He explained the polling for the order the topics once discussion is finished. He stated he would draw names of topic discussion. 76 1- 21- 06 DISCUSSION TOPICS Discussion was held on the following list of topics submitted by the Mayor and Council: Citizen involvement - re- energizing great neighborhood plan; Workforce (affordable) housing; Location of bridge; II gf€If*~~~~ lf::::::; apProaches ill housing; ~ Clean up areas of drug activity; RECESS The morning session took a break at 10: 00 a. m. RECONVENE The morning session reconvened at 10: 20 a. m. Discussion of the topics continued: Building height limitations, avoiding canyon effect; Impact fees; Business friendly and development stages improved - CRA area; Internal organizational issues; Service consolidation; save money; Ideas outside the box; Code enforcement and role of boards; Hurricane - city facilities; Clarification of role of Charter Officers and Council; Building heights; Incentives; Increase CRA emphasis on commercial development; Maintaining small town feel of community; Financial solvency of Golf Club; Fairgrounds; Golf Course ( Air Force deed restrictions). BREAK The morning session broke for lunch at 11 : 40 a. m. RECONVENE The afternoon session reconvened at 12: 30 p. m. Dr. Marlowe explained the topics discussed will be Effective and Efficient Services, service related placed into four categories: topics; Community Quality and 1.., Infrastructure, disaster/hurricane related topics and development related topics; Financial Resources and Planning, financial related topics; and Internal Improvements, inter-governmental related topics and internal organizational issues.  1- 21- 06 77 EFFECTIVE AND EFFICIENT GOVERNMENT Polling began on the Service Related Topics: 1. Aging population and needed services - meals on wheels, Alzheimer' s Vote: 1 - Yes, priority - 0% 2 - Yes - 50% 3 - Workshop/ study - 50% 4 - No - 0% 2. Affordable housing, regional approaches to housing Vote: 1 - Priority - 50% 2 - Continue current efforts - 25% 3 - Expand - 25% 4 - Stop - 0% 3. McGriff Street boarding house purchase Vote: 1 - Priority - 25% 2 - Continue current efforts - 75% 3 - Stop - 0% 4. Re- energizing great neighborhoods plan, neighborhood land use Vote: 1- Priority - 25% 2 - Continue current efforts - 63% 3 - Expand - 13% 4 - Stop - 0% 5. After school and recreation programs Vote: 1 - Priority - 0% 2 - Continue current efforts - 63% 3 - Expand - 38% 4- Stop - 0% 6. Clean up areas known for drug activity Vote: 1 - Priority - 100% 2 - Continue current efforts - 0% 3- Expand - 0% 4 - Stop - 0% 7. Expanding Senior Center Services Vote: 1 - Yes, priority - 0% 2 - Yes - 50% 3 - Workshop/ study - 50% 4 - No - 0% 8. Reinvigorate recreational programming ( non- athletic) Vote: 1 - Yes, priority - 0% 2 - Yes - 75% 3- Workshop/ study - 25% 4 - No - 0%  1- 21- 06 78 9. Tennis Center improvements Vote: 1 - Yes, priority - 0% 2 - Yes - 50% 3 - Workshop/ study - 50% 4 - No - 0% COMMUNITY QUALITY AND INFRASTRUCTURE Polling began on the disaster/ hurricane related topics: 1. Hardening of City facilities. Vote: 1 - Yes, priority - 13% 2 - Yes - 63% 3 - Workshop/ study - 25% 4 - No - 0% 2. Re- Iocation of City Hall away from the Coast. Vote: 1 - Yes, priority - 13% 2 - Yes - 38% 3 - Workshop/ study - 0% 4 - No - 50% 3. Relocation of EOC. Vote: 1- Yes, priority - 38% 2 - Yes - 25% 3 - Workshop/ study - 38% 4 - No - 0% 4. Datalrecords safety and retrieval. Vote: 1 - Yes, priority - 0% 2 - Current practices adequate - 13% 3 - Change practices and report - 75% 4 - Workshop/ study - 13% 5. Post-disaster redevelopment plan. Vote: 1 - Yes, priority - 13% 2 - Yes - 75% 3 - Workshop/ study - 13% 4 - No - 0% 6. Street Maintenance plan due to hurricane damage. Vote: 1 - Current practices adequate - 0% 2- Change practices and report - 88% 3- Workshop/ study - 13% 4 - No action - 0% 7. Disaster preparedness and planning. Vote: 1- Priority - 50% 2 - Continue current efforts - 50% 3 - Expand - 0% 4- Stop - 0%  1- 21- 06 79 Disaster/Hurricane related topics cont. 8. Hurricane evacuation and road system Vote: 1 - Priority - 25% 2 - Continue current efforts - 63% 3- Expand - 13% 4- Stop - 0% 9. Code review, wind loads Vote: 1- Priority - 63% 2 - Continue current efforts - 63% 3 - Expand - 25% 4 - Stop - 0% 1 O. GIS Asset Management System Vote: 1 - Yes, priority - 25% 2 - Yes - 75% 3 - Workshop/ study - 0% 4 - No - 0% Polling began on Development Related topics 1. Architectural design guidelines Vote: 1 - Priority, continue and expand - 63% 2 - Continue current efforts - 38% 3 - Expand - 0% 4- Stop - 0% 2. Building height limitations Vote: 1 - Priority to continue and set - 63% 2 - Continue current efforts - 38% 3 - Stop - 0% 3. View corridors Vote: 1 - Priority - 0% 2 - Continue current efforts - 75% 3 - Expand, more - 0% 4 - Stop, fewer - 25% 5 - No action - 0% 4. Underground utilities Vote: 1 - Priority - 38% 2 - Continue and expand current efforts - 38% 3 - Change direction/ workshop - locations - 25% 4- Stop - 0%  1- 21- 06 80 Development Related topics cont. 5. Sidewalks along Hollywood and all major thoroughfares Vote: 1 - Priority, continue and expand - 0% 2 - Continue current efforts - 75% 3 - Expand - 25% 4 - Stop - 0% 6. Tree Ordinance Vote: 1 - Priority - 75% 2 - Continue current efforts - 13% 3 - Expand - 0% 4- Stop - 13% 7. Mixed use incentives for development Vote: 1 - Priority, continue and expand - 0% 2 - Continue current efforts - 88% 3- Expand - 13% 4- Stop - 0% 8. Expand development incentives Vote: 1 - Yes, priority - 25% 2 - Yes - 50% 3 - Workshop/ study - 25% 4 - No - 0% 9. Density bonus policies Vote: 1 - Priority, continue and expand - 25% 2 - Continue current efforts - 38% 3 - Expand - 13% 4 - Workshop/ study - 25% 5- Stop - 0% 10. Stormwater