Okaloosa County School Board — Regular Meeting, May 13, 2024 — reading text

1010 $(14,386,172.55) Debt Service Funds 2xxx 22.12 Capital Project Funds 3xxx 270,255.10 Other Special Revenue Funds - Federal 42xx/44xx 632,969.99 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 258,030.55 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $(13,224,894.79) The General Fund includes a large reduction to Revenue 3310 – Florida Education Finance Program in the amount of $17,179,223. This adjustment consists of the following: Reduction Due to FTE = $4,612,217 Reduction Due to Family Empowerment Scholarships = $11,974,493 Reduction for Prior Period (FY 2022-2023) = $592,513 The Family Empowerment Scholarships (FES) revenue was originally estimated to be $13,700,067. The District appropriated these funds to Function 5100 – Basic Education in the Discretionary budget in order to be prepared for the eventual revenue reduction. The 3rd FEFP included a reduction of District revenue or “pull back” of the actual FES revenue. The original FES appropriation was moved from Function 5100 – Basic Education to Function 9890 – Reserves in order to record the reduction in revenue. This can be seen in General Fund Section II – Discretionary funds. File Attachments !BA 07 - Mar 2024.pdf (1,745 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Monthly Financial Statement for March 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2024. Public Content The financial statement for the month ending March 31, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-03.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 05.13.2024.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-05-13.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Master Services Agreement and Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve the Master Services Agreement and Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, as outlined in RFP 24-02 Internal Accounts External Independent Auditing Services. Public Content On March 25, 2024, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram to perform the Internal Accounts External Independent Auditing Services (as outlined in RFP 24-02). Attached is the Master Services Agreement which will cover fiscal years 2023-2024 through 2027-2028 and the Letter of Engagement which covers fiscal year 2023-2024. A Letter of Engagement will be presented for approval each year, as outlined in Master Services Agreement, prior to initiation of audit service. File Attachments RFP 24-02 - Internal Accts External Independent Auditing Svcs.pdf (2,746 KB) Okaloosa School Internal Funds Master Services Agreement.pdf (2,321 KB) Okaloosa School Internal Funds 2024 Audit Engagement Letter.pdf (2,322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $3,584.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :