Okaloosa County BOCC — June 3, 2014 — Fully Executed FDACS Contract #018224 Agree #01-0303 Nat Sch Lun and Brkft Prog — reading text

children at no charge. There is no requirement under Provision 2 that a minimum percentage of children enrolled be eligible for free or reduced-price meals. Provision 2 may be a good alternative for schools in the LEA with a very high percentage of children eligible for free and reduced-price meals. DACS-01716 01/12 Page 17 of26 l I Schools may go back to standard procedures at any time but must first notify the DACS. Also, the school may request a four-year extension of Provision 2 if the income level of the school's population has remained the same or improved only negligibly. Universal Meals Option requires that the school serve meals to participating children at no charge but meals still be claimed according to each child's classification (free, reduced-price, or paid). Schools may go back to standard procedures at any time but must first notify the DACS, the families, and the general public. INTERNAL CONTROLS OF NSLP, SBP, ASSP, PROVISION 2, AND UNIVERSAL OPTION The authorized signer of the monthly claim for reimbursement shall be responsible for reviewing and analyzing meal, milk, and snack counts to ensure accuracy, as specified in 7 CFR 21 0.8, governing claims for reimbursement. The LEA acknowledges that failure to submit accurate claims will result in the recovery of an overclaim and may result in the withholding of payments, suspension, or termination of the program, as specified in 7 CFR 210.24. The LEA acknowledges that if failure to submit accurate claims reflects embezzlement, willful misapplication, theft, or fraudulent activity of any funds, assets, or property provided under child nutrition programs, or retains funds, assets, or property for its own use or gain, whether received directly or indirectly from the DACS, the penalties specified in 7 CFR Parts 210.25 and 245.12(a) shall apply. These may include, but are not necessarily limited to, suspension or termination of participation in child nutrition programs and/or fines and imprisonment. Each LEA with more than one school shall perform no fewer than one on-site review of each school under its jurisdiction prior to February 1 of each school year (see 7 CFR 21 0.8(a)(l )). Each LEA participating in the ASSP shall perform two site reviews per year (see 7 CFR 210.9(c)), the first of which must be during the first four weeks that the snack program is in operation. RCCI A. In all RCCis, whether there is parental support or not, the residential child always is considered to be a family of one. Classification (paid, free, or reduced-price) is based on the child's personal-use income. B. The child does not necessarily have zero income. Income from regular part-time jobs, allowances, etc. (i.e., money the child receives for his or her personal use) must be considered. C. The LEA will keep current records of the money-in-hand received by each child. D. Day students in RCCis must have free or reduced-price meal applications on file if the institution is claiming free or reduced-price meals for the students. If a day student's family income is above the eligibility limit, the institution must claim the student in the paid category. This is done even if the institution does not actually charge the student for the DACS-01716 01/12 Page 18 of 26  meal. E. Verification must be completed on Free and Reduced-Price Meal Applications submitted for day students in RCCls if the LEA is claiming free or reduced-price reimbursement for the students' meals. SMP An LEA approved for the SMP may, at its option, make free milk available to all eligible children. An LEA electing to serve free milk to eligible children must announce such availability and reflect this in its policies. The LEA agrees to set milk charges for paying children so that the maximum use of reimbursement is made to reduce the charge to the child. An LEA participating in the SMP agrees that in the operation of the SMP, no child shall be discriminated against because of race, color, sex, age, disability, or national origin. The LEA agrees to count milk served at the point of service using the method described in its application unless the DACS approves changes in advance. sso The SSO encourages more LEAs to provide meals during summer and other school vacation periods. This option combines features of the NSLP, SBP, and SFSP. The SSO reduces paperwork and administrative burden, making it easier for LEAs to feed children in low-income areas during the traditional summer vacation periods and, for year-round schools, long summer vacation periods (generally exceeding two to three weeks). All persons in the community who are 18 years of age and under plus those persons over age 18 who meet the Florida Department of Education's definition of mentally or physically disabled may receive free meals under the SSO. Meals served under the SSO are reimbursed at the free rates prescribed by USDA for the NSLP and SBP. Supper meals are reimbursed at the NSLP's free lunch rate. INTERNAL CONTROLS OF THE SSO Each LEA shall perform at least one on-site review of each site under its jurisdiction during the site's operation to review its compliance with meal counting, claiming, and meal pattern requirements. UNDER THE SFSP, THE LEA AGREES THAT, for each school and/or site listed in site information on the CNP system, it will conduct the indicated program in accordance with state and federal laws and regulations, and will conform to the following requirements in the conduct of each program (unless the requirement is restricted to a particular program). The sponsor has agreed to participate in the SFSP and accepts responsibility for supervision and control over the program and final financial and administrative responsibility for the program. The sponsor will: A. Operate a nonprofit food service from May through September for children on school vacation; at any time of the year, in the case of sponsors administering the program under a continuous school calendar system; or during the period of October through April, if it serves an area affected by a unanticipated school closure due to a natural disaster, major building repairs, court orders relating to school safety or other issues, labor-management disputes, or DACS-01716 01/12 Page 19 of26  other similar cause when approved by the DACS. B. Submit an agreement to the DACS where sites are located in accordance with the FNS Instruction 794-5, Agreements with Entities Which Operate Interstate Schools and Facilities. C. Serve meals that meet the requirements and provisions during times designated as the meal service periods by the Sponsor and serve the same meals to all children. No permanent changes may be made in serving of any meal unless the changes are approved by the DACS. D. Serve meals without cost to all children, except that camps may charge for meals served to children who are not eligible for free or reduced-price school meals. E. Issue a free meal policy statement in accordance with 7 CFR 225.6(c). F. Meet the training requirements for its administrative and site personnel, as required under 7 CFR 225: I. The Sponsor must receive DACS training annually. 2. The Sponsor must train all administrative staff and site staff before they undertake their responsibilities. 3. The Sponsor shall not allow a site to operate until personnel at the site have attended at least one of the sponsor's training. 4. The Sponsor must document the attendance at site trainings and schedule additional sessions for those staff that are absent. 5. The Sponsor must record for each training session offered the training dates, names of attendees, and documentation of the topics covered. 6. The Sponsor will ensure at least one person who has been trained by the Sponsor be present at each of the Sponsor's sites during the time ofthe meal service. 7. Training for administrative staff should cover the following topics: a. Purpose of the program b. Site eligibility c. Recordkeeping requirements d. Organized site activity e. Meal requirements f. Nondiscrimination compliance g. How meals will be delivered h. The delivery schedule (if applicable) 1. What records are kept and what forms are used j. Monitor's responsibilities 8. Training for monitors should cover the following topics: a. Site for which they will be responsible b. Introduce themselves to site supervisors c. Duties of authority d. Conducting site visit/reviews e. Monitoring schedule f. Reporting/recordkeeping procedures g. Follow-up procedures h. Office procedures 1. Local sanitation and health laws J. Civil rights k. Reporting for ethnic/racial data DACS-01716 01/12 Page 20 of26  I. Considerations for personal safety, if necessary 9. Training for site staff should cover the following topics: a. Purpose of the program b. Site eligibility c. Necessity for accurate records d. Importance of organized activities at sites e. For sites obtaining meals from FSMCs/commercial meal vendors, SF As, or the Sponsor's central kitchen: 1. Meal pattern requirements and types of meal service offered (use planned menus) 11. Delivery schedules (exact times) iii. Adjustments in the delivery amount IV. Facilities available for storing meals v. Who to contact about problems (provide Sponsor's name and telephone number) vi. Approved level of meal service f. For sites where meals are prepared on site: 1. Meal pattern requirements ii. Inventory (use inventory forms) iii. Meal adjustments (use production records) iv. Meal preparation adjustments g. Explain recordkeeping requirements: 1. Daily recordkeeping requirements 11. Delivery receipts (sample forms) 111. Seconds, leftovers, and spoiled meals IV. Daily labor- actual time spent on food service and time and attendance records v. Collection of daily record forms vi. Maintain copies of meal service forms h. Civil rights requirements (use Site Supervisor's Guide) i. Explain other miscellaneous policy, such as: 1. Problems with inclement weather and alternate service areas 11. Problems with unauthorized adults eating program meals 111. Problems with discipline IV. Review of equipment, facilities, and materials available for organized recreational activities v. Review of trash removal system VI. Corrective action vii. Nutrition education 10. The Sponsor will ensure that site personnel and monitors understand the importance of accurate point-of-service meal counts. Meals counts should represent only the number of meals actually served to children. Only complete meals served to eligible children can be claimed for reimbursement. Meals must be counted at the actual point of service. 11. If the Sponsor plans to