Okaloosa County BOCC — December 18, 2012 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Greg Donovan SUBJECT: Bob Sikes Airport Taxiway-A Project Closeout/Final Payment DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The BCC is requested to approve the following items related to the Taxiway A Rehabilitation project at Bob Sikes Airport: (1) Change Order No. 5-FINAL deleting $27,622.22 from contract amount and adding 97 calendar days to the contract; (2) Release of all retainage in amount of $1,022,265.51; and (3) Final payment to Anderson Columbia Co., Inc. In the amount of $1,127,296.26 (includes retainage). BACKGROUND: The Taxiway A Rehabilitation project began in 2009 with funding to mill-and-overlay the existing 50-foot wide taxiway. The Airport decided to expand the scope of the project to include widening the taxiway from 50 to 75 feet to accommodate existing and future airport tenants which utilize aircraft such as C-130s, B-757s, and DC-10s. On July 7, 2009, design started for the taxiway widening project. During the design phase and early in the coordination process with the Northwest Florida Water Management District (NWFWMD), it became apparent that the majority of the existing pavements at Bob Sikes Airport were constructed prior to stormwater permitting requirements and were not permitted. The stormwater permit application for the improvements included in this project would require a complete stormwater retrofit of the existing impervious improvements along with the proposed improvements. In consideration of the required stormwater permitting and in an effort to plan for and facilitate the future of Bob Sikes Airport, airport staff developed a strategic plan to aggressively petition state and federal aviation leaders for discretionary funding. Ten months later, over $6M in state funds were obtained. A comprehensive airport master stormwater plan was developed which permitted the existing and future airport development. This Environmental Resource Permit remains the second largest permit ever issued by the NWFWMD and reduces the total time required to permit and construct a development on the airport which-considerably increases the marketability of the Bob Sikes Airport to potential tenants. As a testament to the foresight, CEW now has three new based tenants who have constructed facilities and hired employees, this all before the project was even completed on time and under budget. During this project, the Airport worked closely with the Federal Aviation Administration (FAA) and Florida Department of Transportation (FDOT) to add improvements that provide long-term benefits to the Bob Sikes Airport utilizing unencumbered funds in the existing FAA and FDOT grants for this project. Change Order No. 3 (issued January 9, 2012) added a 150 ft by 150 ft concrete apron to protect against pavement damage from certain aircraft activities. Change Order No. 4 (issued May 16, 2012) added two new taxiway connectors on the northwest end of Taxiway A to accommodate future development. Change Order No. 5 (pending) includes tree clearing required along the east side of the runway to facilitate long-term compliance with airspace clearance requirements. The construction contract with Anderson Columbia Co., Inc. For the Taxiway A Rehabilitation project was issued on January 11, 2011. A final completion inspection of the taxiway improvements was conducted on October 3, 2012. All punch-list items have been addressed to the satisfaction of the County airports and engineer. Change Order No. 5 includes additional tree clearing work authorized by the funding agencies, adds 97 calendar days to the contract, and provides a final reconciliation of the construction quantities for this unit price contract per the actual final quantities accepted and measured in the field. Change Order No. 5 represents a $27,622.22 reduction in the contract amount. Upon approval of Change Order No. 5, the final contract amount will be $10,327,685.87. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve Change Order No. 5 with Anderson Columbia Co., Inc. To reduce the total contract amount by $27,622.22 and increase the contract time by 97 calendar days; approve release of retainage in amount of $1,022,265.51; and approve final payment in amount of $1,127,296.26 (includes retainage). RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator