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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: June 17, 2014
TO: Honorable Chairman and Members of the Board
FROM: Zan Fedorak
SUBJECT: Seeking Approval to Pay Invoices for Services Provided by State Attorney
DEPARTMENT: Purchasing
BCC DISTRICT: All
STATEMENT OF ISSUE: [PUR] Seeking Board approval for Court Admin to pay invoices
for services provided by State Attorney.
BACKGROUND & ANALYSIS: Court Administration requests Board consideration for
payment of quarterly invoices for services provided by the Office of the State Attorney for the
total amount of $3,969.00. These charges are incurred based on the Memorandum of Agreement
(MOA) between the Office of the State Attorney, First Judicial Court and Office of Court
Administrator, First Judicial Court. These invoices were previously paid by a requisition after
receiving the invoice; however, current policy prevents that process. In addition, there will be
another quarterly invoice received at the end of July for services rendered during the months of
April, May, and June for the amount of $1,323.00. We are also requesting that this invoice be
approved to be paid upon its receipt. Court Admin has a plan to do a purchase order for the
$1323.00 in the month prior to the quarter and services being rendered to avoid this situation in
the future.
The MOA states the fee for Teen Court, Domestic Violence Court, and Mental Health Court will
be $2,197. However, the billing is for $1,323 because they are no longer providing Teen Court
Services, therefore, they do not bill for that service. Purchasing staff will assist Court Admin
with an update to the MOA to address the fee amounts so that they correctly reflect amounts
listed and services provided in the future.
OPTIONS: Approve/Deny payment of existing invoices for services provided by the State
Attorney for the total amount of $3969.00 and payment of future invoice for April, May, and
June in the amount of $1,323.00 which will be received at the end of July.
RECOMMENDATION: Staff recommends payment of existing invoices for services provided
by the State Attorney for the total amount of $3969.00 and payment of future invoice for April,
May, and June in the amount of $1,323.00 which will be received at the end of July.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator