Okaloosa County BOCC — February 3, 2015 — deputy — reading text

OKALOOSA COUNTY CLASS DESCRIPTION, 2015 JOB TITLE: DEPUTY COUNTY ADMINISTRATOR REPORTS TO THE COUNTY ADMINISTRATOR GENERAL STATEMENT OF JOB Senior management work in the general administration of county services. Assists the County Administrator developing, directing, coordinating and advising on a broad range of administrative, fiscal, policy and operational activities; serves as liaison to boards, committees, outside agencies and organizations; plans, organizes, and directs the activities and operations of assigned departments. SPECIFIC DUTIES AND RESPONSIBILITIES ESSENTIAL JOB FUNCTIONS Provides staff assistance to the County Administrator and Board of County Commissioners, developing, directing, coordinating and advising on a broad range of administrative, fiscal, policy and operational matters. Initiates, provides recommendations for, develops, plans, administers, and implements rules, regulations, goals, objectives, policies and procedures for the county. ldentifies, develops courses of action and coordinates wide-range work programs and activities with county departments, outside agencies and organizations. Selects, frains, motivates, and evaluates personnel, and provides and/or coordinates staff training, working collaboratively with employees to correct deficiencies. Assigns work activities, projects, and programs, and monitors workflow; reviews and evaluates work products, methods and procedures; implements discipline and termination procedures. - Provides administrative oversight and direction for assigned departments; monitors existing departmental programs and recommends new programs as needed. Prepares and presents staff reports and other necessary correspondence. Supervises and participates in the d'evelopment of the county budget. Assists with coordination of county financial activities, to include overall coordination of fraud and control risk assessment programs, and acts as liaison to county finance and internal auditing departments. Directs the forecast of funds needed for staffing, equipment, materials, and supplies, and monitors and approves expenditures. Directs and supervises the preparation of analytical reports, research studies, and special project assignments regarding organizational, operational, and financial requirements. Directs and performs the investigation and resolution of complaints and concerns related to department operations and activities as assigned and upon request; identifies and initiates solutions to major issues involving policy, service delivery and organizational changes and direction. Monitors change in applicable laws, rules and regulations, and informs appropriate staff and makes recommendations as needed. : ) Represents the county in the community and at professional meetings. Must be able to meet work schedule and attendance standards. Performs related duties as required. MINIMUM TRAINING AND EXPERIENCE Bachelor's degree from an accredited college or university with major course work in Business or Public Administration, Finance Administration, Human Resources Management, or a related field; supplemented by a minimum of 10 years progressively responsible experience in local government management, including experience in financial, budget, and human resources administration, 3 years of which shall be acguired in a supervisory/management capacity; or an equivalent combination of education, training, and experience. Master's degree is preferred. Must be computer literate. Requires a valid driver license. MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements: Tasks are essentially sedentary, with occasional walking, and/or bending. Must be able to exert a negligible amount of force occasionally to lift, carry, push, pull, or otherwise move objects. Tasks may involve extended periods of time at a keyboard or workstation. Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of documentation policies and procedures. Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information; includes issuing and receiving assignments, instructions, and/or directions. Requires the ability to tactfully and effectively interact with the public and with co-workers. Language Ability: Requires the ability fo read a variety of records, reports, policy and procedure manuals, codes, professional journals, efc., in moderately complex to highly technical terminology. Requires the ability to read, interpret, and develop policies and procedures. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction, and punctuation. Requires the ability to communicate effectively in Standard English, and in the various professional languages relevant to the work. Intelligence: Requires the ability to apply principles of logical and scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of fechnical instructions in written, mathematical or diagrammatic form; to make independent judgments; to acquire knowledge of topics related to primary occupation. Requires the application of moderate to long range planning principles and techniques. Requires the application of principles of influence systems and synthesis functions. Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to issue and follow verbal and written instructions. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages used within the parameters of the job. Numerical Aptitude: Requires the ability o add and subtract totals, multiply and divide, use decimals and calculate percentages, to determine weight; compute discount, profit and loss, ratic and proportion; interpret graphs. Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width, and shape; identify degrees of similarity in form; and visually read various information. Motor Coordination: Requires the ability to coordinate hands and eyes using modern office equipment. Manual Dexterity: Must have minimal levels of eye/hand/foot coordination. Color Discrimination: May not require the ability fo differentiate colors and shades of color. Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adapiable fo performing under stress when confronted with frequent deadlines. Requires the ability to exercise consistent tact and courtesy in frequent contact with various professionals, County staff, and the general public. Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through telephone and radlo. Effective: 7/19/2005 Revised: 10/1/2005, 10/6/2009, 2/4/2015