Okaloosa County School Board — Regular Meeting, July 25, 2022 — reading text

School Grading and Drainage Repair Project at the Gymnasium, amount not to exceed $2,752.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #15 - Scope Modification #1, Davidson Middle School Grading and Drainage Repair Project at the Gymnasium. Scope of Services: Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #15 - Scope Modification #1, amount not exceed $2,752.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Auth for Prof Services.pdf (178 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #15 - Scope Modification #1, Davidson Middle School Grading and Drainage Repair Project at the Gymnasium, amount not to exceed $2,752.00. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 TPM Program #6, Task Order #15 - Scope Modification #1, Davidson Middle School Grading and Drainage Repair Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jul 25, 2022 - Regular Meeting Type : Action Preferred Date : Jul 25, 2022 Absolute Date : Jul 25, 2022 Dollar Amount : $50,974.00 Budgeted : Yes Budget Source : 3911- Other Capital - Capital Sales Tax - Project 2213 - Gym Floor Replacement P6TO15 Recommended Action : Motion to approve TPM Program #6, Task Order #15 - Scope Modification #1, Davidson Middle School Grading and Drainage Repair Project at the Gymnasium, in the amount of $50,974.00, contingent on receipt of the validation letter from Faithful & Gould. Public Content Approval is requested for TPM Program #6, Task Order #15 - Scope Modification #1, Davidson Middle School Grading and Drainage Repair Project at the Gymnasium, in the amount of $50,974.00. This GMP was approved by The School Board on February 28, 2022. The scope of work consists of the regrading of a grass area near the Gymnasium. Over the years the exterior grade has risen above the weep holes in the brick veneer and ponding water against the building is entering through the weep holes and flooding the gym. To address this issue we will add two collection basins in the newly graded area between the gym and the sidewalk and tie the existing downspouts to the new underground piping that we install for the new structures. Sidewalk repair, sodding, and irrigation is required. This is being treated as an emergency and needs to be done before schools start in early August. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Scope Mod #1 TO #15 Cost Matrix.pdf (27 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #15 - Scope Modification #1, Davidson Middle School Grading and Drainage Repair Project at the Gymnasium, in the amount of $50,974.00, contingent on receipt of the validation letter from Faithful & Gould. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 25, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jul 25, 2022 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and and again at the Regular Meeting, to insure they receive the most current information. File Attachments 7-25-2022 Student Trip Requests.pdf (92 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 25, 2022 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jul 25, 2022 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 25, 2022 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing on the School District's Five-Year Capital Outlay Plan, presented by Julie Perry, Chief Financial Officer Meeting : Jul 25, 2022 - Regular Meeting Type : Public Content No Action Required - Public Input Only In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five-Year Work Plan for fiscal years 2022-2023 through 2026- 2027. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2021-2022 and the corresponding existing appropriation for those funds. A public hearing will be held on July 25, 2022, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the July 25, 2022, School Board Meeting. File Attachments !Capital Outlay Budget FY 2023.pdf (970 KB) 17. Public Hearing Subject : 17.2 Required Local Effort Millage Rate, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 25, 2022 - Regular Meeting Type : Action Preferred Date : Jul 25, 2022 Absolute Date : Jul 25, 2022 Recommended Action : Motion to approve the Required Local Effort Millage Rate of 3.331 Mills which includes 3.330 Mills for Required Local Effort plus 0.001 for Prior Period Funding Adjustment. Public Content The Okaloosa County School District is required to levy a certain millage each year in order to receive funds through the Florida Education Finance Program (FEFP). Over the past 32 years, the Required Local Effort has decreased. Please see the attached document which contains a history of all millage rates approved since fiscal year 1991-1992. File Attachments Millage 32-Year History.pdf (51 KB) Motion & Voting Motion to approve the Required Local Effort Millage Rate of 3.331 Mills which includes 3.330 Mills for Required Local Effort plus 0.001 for Prior Period Funding Adjustment. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.3 Basic Discretionary Operating Millage Rate of 0.748 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 25, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Discretionary Operating Millage Rate of 0.748 Mills. Motion & Voting Motion to approve the Discretionary Operating Millage Rate of 0.748 Mills. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.4 Capital Outlay Millage Rate of 1.500 Mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 25, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Capital