Okaloosa County BOCC — September 3, 2013 — September 17 Regular Meeting — reading text

Page 61 Okaloosa County Board of County Commissioners required. Mr. Villani said last year the funds were appropriated but there was no agreement in place to aliow for the disbursement. He pointed out that Section 4.3 states this agreement is completely dependent upon appropriation of legally available funds by Okaloosa County and in the event such funds are not appropriated for any reason, the agreement shall terminate and be considered void. Mr. David Sherry, Okaloosa Island, suggested the commissioners Gelay any action because the season is over. Regardless of the earlier statement regarding availability of funds, Mr. Sherry felt the county would still be obligated to make payment if it were determined use of TDC funds for this expense is deemed illegal. He said if it is determined this is not an allowable use of the TDC funds, he does not believe the money will be returned by the Destin Fire Control District. Mr. Sherry questioned it being the responsibility of the Board of County Commissioners to fund lifeguards in the City of Destin, noting the county would have no jurisdiction over them. With regard to jurisdiction over the Destin beaches, Mr. Dowd stated if the county’s ordinance is more stringent than the city’s, then the county’s regulations have jurisdiction. He added the Board is treating both the citizens of Destin and Okaloosa Island in a similar fashion. Mr. Windes remarked that people drown in the off season. He Said he trusts the department head and the attorneys. Mr. Windes then made motion, seconded by Mr. Harris, to approve the interlocal agreement as presented. 4 yeas. (Mr. Parisot was not present.) GROWTH MANAGEMENT - EXTENSION OF MID-BAY MARINA DEVELOPMENT OF REGIONAL IMPACT DEVELOPMENT ORDER Mr. Elliot Kampert, Growth Management Director, requested extension of the Mid-Bay Marina Development of Regional Impact (DRI) Development Order (DO) until December 31, 2015. This would be in accordance with House Bill 7019 which has been signed by the Governor. Mr. Windes made motion, seconded by Mr. Harris, to adopt a resolution extending the DO for the Mid-Bay Marina DRI as outlined above. 4 yeas. (Mr. Parisot was not present.) RESOLUTION NO. 13-143 September 17, 2013 -17- Minute Book 70, Page 62 Okaloosa County Board of County Commissioners PUBLIC SAFETY - INTERLOCAL AGREEMENT BETWEEN OKALOOSA COUNTY AND DESTIN FIRE CONTROL DISTRICT FOR RADIO ANTENNA FUNDING Mr. Dino Villani, Public Safety Director, requested approval of an interlocal agreement between Okaloosa County Department of Public Safety and the Destin Fire Control District for radio antenna funding. He explained that in 2008 Okaloosa County became a third party user on the State Law Enforcement Radio Systems (SLERS) . Radio frequency coverage problems in residential areas and along the beaches have been identified in the Destin area. Mr. Villani reported the Destin Fire Control District has secured a FEMA grant to resolve those coverage issues. The FEMA grant provides 80% of the project funding and requires a 20% match. The 20% match will be provided from the Intergovernmental Radio Communications Program for this project in the amount of $81,284.50. Mr. Harris made motion, seconded by Mr. Boyles, to approve the interlocal agreement and matching funds. 4 yeas. (Mr. Parisot was not present.) PUBLIC SAFETY - PHYSIO-CONTROL LIFEPAK SERVICE AGREEMENT Mr. Villani requested approval of the Physio-Control LifePak service agreement for the defibrillators used by Okaloosa County Public Safety for the period October 1, 2013 through September 30, 2015 in the amount of $51,032. Mr. Boyles made motion, seconded by Mr. Harris, to approve this service agreement. 4 yeas. (Mr. Parisot was not present.) WATER & SEWER SYSTEM — GATOR BORING TASK ORDER NO. 63 REVISION 3 Mr. Mark Wise, Assistant Water & Sewer Director, requested approval of Task Order #63 Revision 3 with Gator Boring. Revision 3 adds $79,552.14 to the task order. Mr. Boyles made motion, seconded by Mr. Windes, to approve this task order revision. 4 yeas. (Mr. Parisot was not present.) ATRPORTS - AMEND AIRPORTS DEPARTMENT ADVERTISING CONTRACT WITH ROMJUE ADVERTISING Mr. Sunil Harman, Airports Director, stated this amendment will clarify the existing contract. He advised there has been disagreement on how the commissions are charged. Mr. Harman said the agreement has been in place since 2012 and the account is more than $3,200 in arrears because of the dispute. September 17, 2013 ~18- Minute Book 70, Page 63 Okaloosa County Board of County Commissioners Mr. Amunds expressed concern about recurring “misinterpretation issues” coming before the Board. Mr. Windes made motion, seconded by Mr. Harris, to approve the contract amendment with Romjue Advertising. 4 yeas. (Mr. Parisot was not present.) (NOTE: A copy of the proposed contract amendment was not submitted at the meeting.) FACILITIES MAINTENANCE ~- SHALIMAR ANNEX ASBESTOS SURVEY Mr. Don Turner, Facilities Maintenance Director, requested approval to move forward with getting asbestos surveys conducted on the five buildings at the Shalimar Annex. Upon inquiry by Mr. Amunds, Mr. Turner stated the surveys have already been done on the Crestview Courthouse. Mr. Harris made motion, seconded by Mr. Boyles, to authorize the obtaining of quotes form qualified firms to perform an asbestos survey for the five main buildings at the Shalimar Annex and to approve an expenditure of up to $12,000 for the surveys. 4 yeas. (Mr. Parisot was not present.) HUMAN RESOURCES - COST OF LIVING ADJUSTMENT FOR COUNTY EMPLOYEES Mrs. Kay Godwin, Human Resources (HR) Director, stated the Board approved a Cost of Living Adjustment (COLA) for county employees for FY 2013-14. She said this will be handled differently than in past years if the Board approves the recommendation. The approximate $1,400 annual increase COLA will be awarded effective September 30, 2013 (pay period ending October 13, 2013) according to the following guidelines: e Full-time regular employees who have completed their initial six-month probationary periods before October 1, 2013 will receive a pay adjustment equivalent to a $1,400 annual increase, including employees who are at or above the maximum of their salary ranges. For employees who work 40 hours per week, this will amount to 67 cents per hour. e Part-time regular employees who have completed their initial six-month probationary periods before October 1, 2013 will receive an increase of 67 cents per hour, including employees who are at or above the maximum of their salary ranges. e Probationary, temporary, seasonal and emergency relief status employees will not receive the COLA adjustment. September 17, 2013 -19- Minute Book 70, Page 64 Okaloosa County Board of County Commissioners e Full and part-time employees who work schedules in excess of 2080 hours annually, such as Correctional Officers and Public Safety, will receive a prorated hourly adjustment that equals a $1,400 annual increase. e County Extension employees who are paid by both the state and county will receive a proportionate share of $1,400 relative to the percentage of their salaries paid by the county as outlined in the cooperative agreement with the University of Florida. e Any increases for grant-funded positions will be subject to the guidelines listed above, and subject to availability of grant funding for each position. Mr. Harris made motion, seconded by Mr. Boyles, to approve the COLA award for county employees as outlined by the HR Director above. 4 yeas. (Mr. Parisot was not present.) RISK MANAGEMENT ~ APPROVAL TO BIND COVERAGE FOR COUNTY INSURANCE PROGRAM Mrs. Godwin requested approval to bind coverage for the county insurance program. . She pointed out the Board previously approved moving the renewal date for the property insurance to April 1. The schedule of insurance contracts will show a six- month contract (October 1, 2013 through March 31, 2014) for property, terrorism and boiler/machinery coverage. All other policies reflect a coverage period of October 1, 2013 through September 30, 2014. Mr. Harris made motion, seconded by Mr. Windes, to approve the department head’s request to bind coverage. 4 yeas. (Mr. Parisot was not present.) INFORMATION SYSTEMS —- WIRELESS NETWORK FOR OKALOOSA COUNTY COURTHOUSE Mr. Don Vanderhoek, Information Systems Director, stated in order to use new technologies which take advantage of wireless networking, it is necessary to implement an 802.11 wireless network at the Crestview Courthouse. He said the county IS Department is working with the Clerk’s IP Department on this project. Mr. Vanderhoek said the most cost effective solution is to take advantage of the fiber optic operation. Wireless with security will be provided. There will be 28 access points. Total cost for this project is $30,000. The project is to be funded from the Court Technology Fees for the Clerk, Judicial, State Attorney, and Public Defender. He advised it will take about two months to have the system up and running. September 17, 2013 -20- Minute Book 70, Page 65 Okaloosa County Board of County Commissioners Mr. Vanderhoek stated the purpose of the request is to approve the use of the Technology Fee in the amount of $23,213.77 which covers the cost for the Judicial, State Attorney, and Public Defender. The Clerk of Court will fund his portion separately. Mr. Boyles made motion, seconded by Mr. Harris, to approve the use of the Technology Fee as outlined to install the wireless network at the Crestview Courthouse. 4 yeas. (Mr. Parisot was not present.) PUBLIC WORKS ~- REQUEST TO RESCHEDULE PUBLIC HEARING FOR PARKVIEW ROAD TOWNHOMES MSBU Mrs. Zan Fedorak, Public Works, cited a delay in receiving documentation from Parkview Road Townhomes as the reason for not advertising the public hearing. She requested authorization to reschedule the public hearing to consider establishing the Parkview Road Townhomes MSBU to October 15 at 6:30 p.m. Mr. Boyles made motion, seconded by Mr. Harris, to approve this request. 4 yeas. (Mr. Parisot was not present.) PUBLIC WORKS - GAS TAX INTERLOCAL AGREEMENT Mr. Jason Autrey, County Engineer, requested approval of the interlocal agreement with the municipalities for distribution of Local Option Gas Tax (LOGT) revenues. He provided a brief background of Board discussion and action since May 2013 regarding the previous 10-year interlocal agreement which was expiring, the formula for distribution, and the Board’s action to implement another three cents of the gas tax. The agreed upon revenue split is 64/36. Mr. Windes made motion, seconded by Mr. Boyles, to approve the interlocal agreement and to authorize the Chairman to execute same. 4 yeas. (Mr. Parisot was not present.) PUBLIC WORKS - CONTRACT RENEWAL WITH GULF COAST TRAFFIC ENGINEERS FOR ROAD STRIPING Mr. Autrey requested approval of a one-year contract renewal with Gulf Coast Traffic Engineers for road striping services for $200,000. The effective date of the contract is October 1, 2013. Mr. Harris made motion, seconded by Mr. Boyles, to approve this contract renewal. 4 yeas. (Mr. Parisot was not present. ) , September 17, 2013 -21- Minute Book 70, Page 66 Okaloosa County Board of County Commissioners PUBLIC COMMENT Mr. Amunds opened the floor for public comment. No one came forward. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 11:38 a.m. DON W. HOWARD DON R. AMUNDS, CHAIRMAN CLERK OF CIRCULT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) September 17, 2013 -22- Minute Book 70, Page 67 Okaloosa County Board of County Commissioners