Okaloosa County School Board — Regular Meeting, January 13, 2025 — reading text

and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2024: Fund Name Fund No. Amount Notes General Fund 1010 $ 568,839.20 Debt Service Funds 2xxx 0.00 Capital Project Funds 3xxx 814,040.58 Other Special Revenue Funds - Federal 42xx/44xx (3,278,619.93) See Note Below Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 16,120.08 Internal Service Funds (Self-Insured Medical) 7xxx 249,129.62 Total - All Funds $(1,630,490.45) Note: This Budget Amendment contains large decreases in Federal revenue. This happens every year due to the way the District is required to budget entitlements such as Title I and IDEA. We must budget carryover funds as new revenue in new projects. We also must budget the carryover funds in the old projects until we receive permission from DOE to close them. This causes a temporary double budget of the carryover funds. Once DOE sends documentation to close out the old projects, usually in November or December, the old projects are reduced to $0.00 shown as a decrease in revenue on the Budget Amendment. File Attachments !BA 03 - Nov 2024.pdf (1,859 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for November 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2024. Public Content The financial statement for the month ending November 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-11.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 01.13.2025.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely 7. Consent Agenda Subject : 7.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,510.00 Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-01-13.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,610,486.54; Self-Health Insurance Claims and Fees totaling $3,032,665.13; and Bank Transfers  totaling $0.00 for November 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $40,610,486.54, Self- Health Insurance Claims and Fees in the amount of $3,032,665.13, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,610,486.54; Self-Health Insurance Claims and Fees totaling $3,032,665.13; and Bank Transfers totaling $0.00 for November 2024 are being presented to the School Board. File Attachments 05 - MIS 3478 - Warrant Register - November 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely 7. Consent Agenda Subject : 7.9 Re-Enrollment with the Florida Agency for Healthcare Administration for participation in the Florida Medicaid program, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Recommended Action : Motion to approve re-enrollment with the Florida Agency for Healthcare Administration for participation in the Florida Medicaid program. Public Content The District normally receives