Okaloosa County BOCC — March 18, 2014 — Minutes — reading text

commissioner individually. Mr. Amunds made motion to authorize staff to work this issue. Mr. Harris withdrew his motion and seconded Mr. Amunds’ motion. 5 yeas. TOURIST DEVELOPMENT - FINAL PAYMENT TO DESTIN CHAMBER OF COMMERCE FOR CONTRACT C08-1577-TDC Mr. Schroeder requested approval of the final payment to the Destin Chamber of Commerce for Contract C08-1577-TDC (invoice February 4, 2014 -6- Minute Book 70, Page 224 Okaloosa County Board of County Commissioners #45204) in the amount of $5,000. This is for the period of July 1, 2013 through September 30, 2013. Mr. Harris made motion to approve payment of the invoice. Mr. Parisot seconded with a request to amend the motion to pay contingent upon the Destin Chamber submitting a listing of how the money was spent. Mr. Harris accepted the amendment. 5 yeas. PUBLIC SAFETY - APPROVAL OF NATIONWIDE PROGRAMMATIC AGREEMENT FOR COMMUNICATIONS TOWER IN SHALIMAR WITH VERIZON WIRELESS Mr. Dino Villani, Public Safety Director, requested this item be pulled. He advised the requestor (Verizon Wireless) found the document they needed in their files. PUBLIC SAFETY - APPROVAL OF AMENDMENT NO. 8 WITH CENTURY LINK FOR 9-1-1 CIRCUIT BILLING Mr. Villani requested approval of Amendment No. 8 to Contract CO8-1671-PS with Century Link for 9-1-1 Circuit Billing. The monthly cost iS approximately $15,500. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the contract amendment and to authorize the Chairman to execute same. 5 yeas. WATER & SEWER SYSTEM - AUTHORIZATION TO OBTAIN QUOTES FOR PIPE AND OTHER RELATED MATERIALS FOR NEWCASTLE AREA WATER MAIN AND FIRE PROTECTION PROJECT Mr. Jeff Littrell, Water & Sewer System Director, requested authorization for the Purchasing Department to solicit quotes in lieu of bids for pipes and related materials for the Newcastle Area Water Main and Fire Protection Upgrade Project. He noted the department has a Community Development Block Grant (CDBG) which will pay for most of the costs. Mr. Parisot made motion, seconded by Mr. Amunds, to authorize the Purchasing Department to seek gquotes in lieu of bids for the materials needed for this project. 5 yeas. PUBLIC WORKS - REQUEST FROM DESTIN 50 BEACH ULTRA FOR SPECIAL EVENT PERMIT AND WAIVER OF FEES Mr. John Hofstad, Public Works Director, stated Destin 50 Beach Ultra has submitted a request for a special event permit for a 5K and 50-mile run on February 15-16, 2014, using the beach area at James Lee Park in Destin. The organization has also February 4, 2014 -7- Minute Book 70, Page 225 Okaloosa County Board of County Commissioners requested the event permit fees be waived. He noted the Board has waived the fees in the past three years. Mr. Harris made motion, seconded by Mr. Boyles, to approve the permit and to waive the permit event fees. 5 yeas. (NOTE: This event is a fundraiser to support the Special Operations Warrior Foundation. ) PUBLIC HEARING - REQUEST FROM MILLIGAN FIRST ASSEMBLY OF GOD CHURCH TO AMEND FLUM DESIGNATION AND REZONING DISTRICT FOR FIVE ACRES ON HIGHWAY 4 Mr. Stanford read the advertised legal notice for public hearing to consider the request of Westerra Development, Inc. as agent for Milligan First Assembly of God Church, Inc. to amend the Future Land Use Map (FLUM) designation for five acres located at 5408 Highway 4 from Rural Residential (RR) to Commercial (C) or a more restrictive designation. Further, if the FLUM amendment 1s approved, the petitioner asks for the zoning designation to be changed from Residential Rural (RR) to General Commercial (C- 3) district or a more restrictive zoning district. Because this is a quasi-judicial proceeding, Mr. Dowd asked anyone interested in speaking at the public hearing to stand and be sworn in at this time. Mr. Elliot Kampert, Growth Management Director, stated the reason for this request is the Church would like to construct a 10,000-square foot Family Life Center. The floor area ratio and impervious surface coverage in the current RR zoning will not accommodate the Church’s planned construction. Mr. Kampert reported there has been no public comment or opposition, the Planning Commission unanimously recommended approval of the request at its January 9 public hearing, and staff has no objection to the proposed changes in the FLUM and zoning district. Upon inguiry by Mr. Harris, Mr. Kampert stated the property in question is owned by the Church. No one came forward to speak in favor of or in opposition to the request. Mr. Boyles made motion, seconded by Mr. Harris, to adopt ordinances amending the FLUM designation and rezoning the subject property as advertised. 5 yeas. ORDINANCE NO. 14-02 (FLUM amendment) ORDINANCE NO. 14-03 (rezoning) February 4, 2014 -8- Minute Book 70, Page 226 Okaloosa County Board of County Commissioners FACILITIES MAINTENANCE - SHALIMAR ANNEX ASBESTOS SURVEY Mr. Amunds made motion to approve this agenda request. Mr. Windes suggested the department head provide a brief summary of his request. Mr. Don Turner, Facilities Maintenance Director, requested $8,000 be transferred from Capital Projects Reserves 301-3160 to Facilities Maintenance 0112-546620 in order to conduct an asbestos survey of the buildings to be demolished at the Shalimar Annex site. Mr. Boyles seconded Mr. Amunds’s motion. 5 yeas. FACILITIES MAINTENANCE - REQUEST FOR FUNDS FOR REMODELING THE SHERIFF’S SHALIMAR CAMPUS Mr. Turner stated there are six operating units remaining in the Shalimar Annex, three of those are Sheriff’s units. It is necessary to vacate all occupants of the Annex to adhere to a timeline for demolition of the facility and timely completion of the construction of the new building. He said the contractor has set a date of May 1, 2014 for the Shalimar Annex to be vacated and the demolition of buildings to begin. Mr. Turner stated the plan is to build a new 10,000-square foot building for the three Sheriff's units at the Sheriff's Shalimar Campus. Because the footprint of the new building at the Sheriff's Campus is smaller than the space currently occupied by his units in the Annex and the necessity of vacating the facility, it will be necessary to provide temporary and permanent working space at the Sheriff's complex. Funding is needed for materials to remodel the space. Also, in order to expedite completion of this space, funding is needed for overtime, temporary labor, and to outsource some of the work, 1f needed. He requested an amount not to exceed $150,000 to expedite the remodeling at the Sheriff’s campus. The funds were requested to be transferred from Capital Projects Reserves 301- 3160 to the Sheriff’s Shalimar Remodel 301-3120 account. Mr. Parisot asked for an explanation of this statement in the agenda request, “The cost to extend the necessary leases for the additional three months would likely be more than $80,000 per month, or almost $250,000.” Mr. Turner replied the $80,000 figure is relative if the Shalimar property is not vacated and people must remain there. He said it is based on the $960,000 annual lease payment. February 4, 2014 -9- Minute Book 70, Page 227 Okaloosa County Board of County Commissioners Mr. Parisot expressed concern about the in-house work to be carried out by the Facilities Maintenance staff. He said their primary duty is to maintain the current facilities. Mr. Amunds commented that it is his understanding the Sheriff's Office will be responsible for the remodeling and Don Turner and his staff will assist with pulling permits. He added the majority of this will be done with inmate labor. Mr. Turner stated the electrical, mechanical and plumbing work will be done by Facilities Maintenance personnel and Facilities Maintenance will manage the resources. He stressed that he does not intend to spend $150,000. Upon inguiry by Mr. Parisot, Mr. Turner estimated $30,000 in staff overtime. Mr. Parisot pointed out there is another item later on the agenda regarding additional funding to provide office spaces for Guardian ad Litem at the old Fort Walton Beach Hospital. He said that project is also to be done in-house and questioned Mr. Turner's ability to do this work with limited staff. Upon inquiry by Mr. Parisot, Mr. Turner answered there will be no impact because the preparation of office space at the old hospital for Guardian ad Litem is almost complete, noting all that is left is installation of carpet. Mr. Parisot responded, “But you are just now asking for approval.” Mr. Turner replied it was just labor and he was not trying to get ahead of the Board. Mr. Parisot voiced his uneasiness regarding the funding requests presented by Facilities Maintenance. He said the reguests on today’s agenda total $218,000 to be taken from Capital Projects Reserves. He said currently the balance in that fund is $606,000 and another payment of $400,000 must be made to the Meigs Trust. Mr. Parisot was troubled about overspending that fund. Mr. Turner stated the amounts requested are all estimates and they are as accurate as can be at this time. He announced at this time that Larry Phillips, who was hired to provide technical assistance for the Crestview Courthouse design project, is present this morning. Mr. Turner stated $32,000 was requested for technical assistance but only $15,000 has been spent. He said he does not expect to spend more than $20,000 and will be returning the surplus funds. Continuing, Mr. Turner stated he expects to have surplus funds in these other requests as well. February 4, 2014 -10- Minute Book 70, Page 228 Okaloosa County Board of County Commissioners Mr. Amunds said perhaps Mr. Parisot would be content to approve only $100,000. Mr. Parisot stressed the importance of the cumulative effect and said a workshop to address facilities is needed. He said there should be a serious discussion about how much debt service the county will incur. Mr. Parisot commented that talk about the old Fort Walton Beach Hospital creeps in every now and then but it is not being discussed today. Mr. Turner underscored the importance of the Board making a decision today. He pointed out the Board decided at the last meeting to extend the lease at Uptown Station for one year for the Property Appraiser and Tax Collector. Mr. Turner stated the deadline for completing the new facility in time to move these two officials in is already a weight on him. He reiterated the date to begin demolition of the Shalimar Annex is May 1. Mr. Boyles stated he will echo some of Mr. Turner’s comments. He said the picture is becoming clearer. Mr. Boyles stated the big picture is providing a facility for the next thirty years. He conceded the Guardian ad Litem work is of a temporary nature but feels we must look at the big picture. Mr. Boyles said he is supportive of the request and made motion, seconded by Mr. Amunds, to approve a not-to-exceed budget transfer of $150,000 from Capital Projects Reserves to the Sheriff’s Shalimar Remodel Project with the understanding all expenditures will follow Purchasing Policy. 5 yeas. FACILITIES MAINTENANCE - SELECTION OF PREFERRED DESIGN CONCEPT FOR CRESTVIEW COURTHOUSE PROJECT Mr. Turner said he has for presentation the design concepts prepared by Mr. Phillips for Board consideration. He advised that he and Mr. Phillips met with all the user groups to develop the plans. Mr. Turner emphasized these are not plans for construction but ideas for development. He said they are basically concepts for small, medium, and large scale renovation and expansions of the Crestview Courthouse. Once a decision is reached on the scope, the department will turn it over to the design contractor. Mr. Amunds stated previous talk was to add an additional courtroom to the Courthouse but the concept drawings for renovation/expansion of the Courthouse and the two. other projects is becoming “pricey.” He also felt it has gotten out of control, saying he could support $200,000 or $300,000 but not $17 Million. February 4, 2014 -11-