Okaloosa County BOCC — June 7, 2016 — 5-17-16 regular meeting minutes — reading text

times annually (Paragraph F) . He asked if this language should be changed to say the county has the " right to inspect ." Mr . Goodwin explained that if there is a breach of contract , he does not want the county to be liable for failure to inspect . He again asked for this paragraph to be rephrased . Mr . Henderson stated regardless of the language he will inspect the facility on a quarterly basis. He told Mr . Goodwin he sees his point and will be happy to make the suggested change . Mr . Goodwin said he does not see where the vendor is required to provide a copy of its insurance policy . He was of the opinion the insurance certificates are useless without the policy . Mr. Stewart referenced Page 12 and stated the county can require the vendor to provide the policy at any time. Mr . Goodwin said the county could terminate the contract but the vendor knows there is not one who wants to perform this service. He felt there should be a provision for liquidated damages if the vendor fails to perform according to the contract , for example if the vendor is late submitting its audit . Mr. Stewart responded that language can be drafted regarding liquidated May 17 , 2016 -15- Minute Book 74 , Page 244 Okaloosa County Board of County Commissioners damages or a penalty but he feels PAWS may take issue with the provision . Mr . Goodwin stated this is an independent contractor and expressed concern regarding a minimum standard of conduct or training consistent with the expectations of county employees . He said the county will not stand for curt behavior in its employees and he does not think it is acceptable behavior for a contractor . Mr . Henderson noted we are talking about a fine line because it appears we are trying to control the vendor ' s employees and he feels that may be a problem . He suggested an addendum be prepared regarding conduct and behavior . Mr . Stewart agreed with Mr . Henderson . He said the mandatory training will address some of those issues . Upon inquiry by Mr . Goodwin , Mr . Stewart stated we can make a complaint regarding ACO behavior as the contract is currently written . He told Mr . Goodwin he doesn ' t know if the Board could force the vendor to take an action . Mr . Goodwin asked the commissioners if they agree a message should be sent to PAWS regarding expectations . Mr . Goodwin then asked if a friendly amendment would be accepted regarding the proposed changes . Mr. Stewart commented that he will need to make these changes and forward them to PAWS and then return the amended contract to the Board for consideration on a future agenda . Mr . Boyles asked if it would be helpful to strike the six-month clause allowing the ACOs to operate prior to completing the mandatory training . He said the ACOs should wear name tags and any complaints should be given to Mr . Henderson . Mr . Boyles stated if there is a pattern to the behavior , then the county could take issue with it . Mr . Goodwin stated he will accept those comments . Mrs. Ketchel stated she will accept the amendments to her motion . Mr . Boyles listed the amendments : (1) Correct typos (2) Strike the six-month clause to operate as an ACO without a certificate (Paragraph 8) (3) Wear name tags to identify ACOs while on duty (4) Insert a mandatory reporting clause with a written report prepared for misconduct to be forwarded to the Public Safety Department Mr . Stewart said state licensing statutes allow a 60-day timeframe for working while obtaining a license . He pointed out May 17 , 2016 -16- Minute Book 74 , Page 245 Okaloosa County Board of County Commissioners it is difficult to get and retain ACOs . Mr. Boyles stated it is for six months rather than 60 days . Mr . Henderson offered for consideration a provision to allow an individual without a license to partner with a licensed officer for six months . Mr . Goodwin wanted the provisions for "partnering" spelled out and asked Mr . Stewart if he can get us there . He replied in the affirmative and noted it will be a good compromise . Mr . Stewart stated earlier discussion included a provision for liquidated damages and asked the Board if that is to be included . The commissioners responded they have no problem with adding that provision . The vote was taken on the motion with the amendments (four outlined by Mr . Boyles and the fifth identified by Mr . Stewart in the preceding paragraph)-4 yeas . Mr . Harris was not present . PURCHASING CONTRACT WITH CASON ENVIRONMENTAL & DEMOLITION SERVICES FOR ASBESTOS ABATEMENT AT CRESTVIEW COURTHOUSE Mrs. Fedorak requested approval of the contract in the amount of $74 , 426 with Cason Environmental & Demolition Services for asbestos abatement at the Crestview Courthouse . She stated the vendor will need 4 5 days to remove the asbestos . Mr . Boyles made motion , seconded by Mrs . Ketchel , to approve the contract and to authorize the Chairman to execute same . 4 yeas . Mr . Harris was not present . PUBLIC COMMENT Mr . Tom Venot thanked the county for bringing the 9-1-1 Memorial Flag for exhibit at the airport. He stated this is Military Appreciation Week and pointed out this December will mark the 75th anniversary of the bombing of Pearl Harbor . ADJOURNMENT There being no further business to come before the Board , the meeting was adjourned at 11 : 10 a . m. J. D. PEACOCK II CHARLES K. WINDES , JR ., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward . ) May 17 , 2016 -17- Minute Book 74 , Page246 Okaloosa County Board of County Commissioners