Okaloosa County BOCC — June 7, 2016 — 5-17-16 regular meeting minutes — reading text

adding the columns can be seen from any direction . Mr . Alsop stated an artistic rendering will take more time and money . He again outlined the reason for this orientation being the best option : best for the oak tree , best for stormwater , best for use of the land , and best option for possible future expansion . Mr . Goodwin expressed concern about stormwater . Mr . Tim Bowden with Seaside Engineering explained the differences of pervious area , number of retention ponds , and maintenance responsibilities associated with both options. Option No . 2 will require three stormwater ponds with underground piping to connect them . Mr . Goodwin said the explanation of the additional $50 , 000 in costs was all soft costs and asked how much additional is expected in hard costs . Mr. Alsop said the drawings will be needed before they can answer that question . May 17 , 2016 -10- Minute Book 74 , Page 23 9 Okaloosa County Board of County Commissioners Mr . Goodwin stated the costs continue to go up and he does not want to commit to another $50 , 000 to shift the building. He stated any change of orientation may favor some people but will exclude others and he does not want to be placed in a position of choosing "winners and losers . " Mr . Goodwin said based on the advice which has been given , he is more inclined to support the option parallel to Main Street and move forward with the project . Mr. Goodwin asked if the City of Crestview has made any requests to change the orientation of the building . Mr . Autrey responded the Historical Board is appointed by the City of Crestview but added they have received nothing from city staff. Mrs. Linda Parker , member of the Crestview Historical Board , said there seems to be very good statements about why a shift will not work ; however , she said the Historical Board has not had an opportunity to meet with the architects . She acknowledged reviewing three drawings and the Historical Board being allowed to choose its preference . Mrs . Parker stated it took several years to obtain a historical designation for downtown Crestview and the new Courthouse will be the center of the historical district which runs from the Courthouse to the old depot site. She underscored their desire is to talk about the site orientation only . Upon inquiry by Mr . Windes , Mr . Alsop stated they have not studied how many degrees the building could be rotated without compromising the oak tree . He added that any shift will mean losing efficiencies of the site . Mr . Boyles stated he appreciates the continued indulgence on this issue but believes the county has done due diligence . He said he also appreciates the input from the Historical Board and noted he has had a business downtown since returning from law school . Mr . Boyles commented that he could understand the perspective of the Historical Board more if this was a historical building but it is a 20th century site and the county will be putting a 21 st century building on it . He said the design team needs direction and he does not feel we can continue to interject uncertainty . Mr . Boyles made motion , seconded by Mrs . Ketchel , to adopt the design team's preferred orientation option which parallels Main Street immediately adjoining the building and to authorize the design team to proceed . Mrs . Ketchel asked if there is any way May 17 , 2016 -11- Minute Book 74 , Page 240 Okaloosa County Board of County Commissioners to shift the building and delay a decision until the next meeting . Mr . Boyles stated his motion stands . He added that he does not know how to satisfy the request other than to completely re-orient the building to provide a full front view of the Courthouse facing the railroad tracks. Mr . Boyles stated the experts have said this is the best option and he must go with them . Mrs . Ketchel withdrew her second . Mr . Harris then seconded the motion . Mrs . Parker again stated that no one from the Historical Board has been involved in the site planning . She said nothing has been published in the newspapers about the site options . Mr . Boyles responded the Board is not in control of the newspapers . Mr . Harris said Mrs . Parker had spoken about a dead end street at the Courthouse and said he does not know of one . Mr . Autrey stated he believes she is speaking of East Pine Street which is a one-way street . Mr . Harris commented that regardless of the orientation , East Pine will still be a one-way street . He continued by stating the commissioners have a fiduciary responsibility and we are already at $26 , 000 , 000 . Mr . Harris stated too much will be lost if the building is shifted . Upon inquiry by Mr . Goodwin , Mr . Autrey stated three workshops were held regarding the new Courthouse and maximum attendance was 20 to 25 people. Mr . Goodwin said he has learned from experience if it is very important to people , they will show up in droves . He stated he knows it does matter to some people and the facility has gone from a utilitarian concept to looking like a federal courthouse . Mr. Goodwin said he will support the motion and he too is concerned about time and costs . He noted the Board agreed that any surplus funds from construction of the Courthouse will be used for roads in North County . Mrs. Ketchel stated she thinks it is folly not to wait two more weeks and will vote no on the motion . Mr . Windes said in the grand scheme of things , the money comes down to about $8 per day . He said he doesn ' t know how the Board can get in trouble by waiting two more weeks . Mr. Boyles called for the vote. Mr . Mike Chesser , Shalimar , was recognized . He spoke about the imaginations of two specific real estate developers in the May 17 , 2016 -12- Minute Book 74 , Page 241 Okaloosa County Board of County Commissioners county and asked why the commissioners don ' t ask for more in order to be really satisfied with the structure . Mr . Boyles responded that developers do not have constituents like elected officials do . He said we will not satisfy everyone . The vote was taken on the motion to proceed with the design team ' s preferred orientation of the Courthouse which is to parallel Main Street . 3 yeas , 2 nays . (Mr . Windes and Mrs . Ketchel voted no.) RECESS - The meeting was recessed at 10 : 20 a . m. and reconvened at 10 : 30 a . m. (NOTE : Mr . Harris did not return after the recess . ) TOURIST DEVELOPMENT CONTRACT WITH ALLEGIANT AIR FOR MEDIA SERVICES Mr . Ed Schroeder , Tourist Development Department (TDD) Director , stated after months of negotiations with Allegiant Air , they have put together an outstanding two-year agreement for marketing the sub-county taxing district . He requested approval of the proposed marketing contract with Allegiant Air . Funding for the period May 2016 through December 2016 is $1 . 5 Million . Funding for the period of January through December 2017 is $1.5 Million . The media mix is television , radio , and out-of-home . Mrs . Ketchel made motion , seconded by Mr . Boyles , to approve the contract . 4 yeas . Mr . Harris was not present . PUBLIC WORKS - HATCH MOTT MACDONALD TASK ORDER NO . 11 , MEIGS DRIVE DRAINAGE IMPROVEMENTS Mr . Jason Autrey , Public Works Director , requested approval of a task order for engineering services for drainage improvements on Meigs Drive . Mrs . Ketchel made motion , seconded by Mr . Boyles , to approve Hatch Mott MacDonald Task Order No . 11 for the Meigs Drive drainage improvement plan at a cost not to exceed $69 , 595 . 4 yeas . Mr . Harris was not present . PUBLIC WORKS - ACCEPT NATURES LAKE PHASE I SUBDIVISION INTO PERMANENT MAINTENANCE Mr . Autrey noted the developer previously requested additional time to correct project deficiencies which were cured with an overlay of asphalt . He recommended Natures Lake Phase I be May 17 , 2016 -13- Minute Book 74 , Page2 42 Okaloosa County Board of County Commissioners accepted into the county ' s permanent maintenance program and the developer ' s letter of credit for $250 , 000 be released . Mr . Boyles made motion , seconded by Mrs . Ketchel, to accept this subdivision into permanent maintenance and to release the letter of credit as recommended by the department head . 4 yeas . Mr . Harris was not present . PURCHASING - CONTRACT WITH BULLARD EXCAVATING FOR OAK HILL ROAD REPAIRS Mrs . Zan Fedorak , Purchasing Manager , presented for consideration a contract with Bullard Excavating for repairs to Oak Hill Road at a cost of $440 , 069 . 50 . Mr . Boyles made motion , seconded by Mrs . Ketchel , to approve t h e contract and to authorize the Chairman to execute same . 4 yeas . Mr . Harris was not present . PURCHASING - CONTRACT FOR ANIMAL CONTROL SERVICES WITH PAWS Mrs . Fedorak presented the contract with Panhandle Animal Welfare Society (PAWS) for animal control services for consideration. She stated the annual contract price is $492 , 000 and the contract will allow a two percent increase after the completion of year three . Mrs . Fedorak reported the contract contains new language and was worked by the Legal Department and the Public Safety Director . Mrs . Ketchel made motion , seconded by Mr . Boyles , to approve the contract . Mr. Boyles pointed out PAWS was the only entity to respond to the RFQ . Mr. Goodwin stated he saw references to the vendor as " his " and " its ." He said it is an entity and he would like the typos corrected from " his " to "its ." Mr . Goodwin referred to Paragraph 8 on Page 3 regarding sufficiently and appropriately equipped certified Animal Control Officers (ACOs) . He said PAWS is obligated to train its officers and to provide the list of the ACOs to the county . Mr . Goodwin asked if the Board can require PAWS to provide copies of the officers ' certificates as well . He emphasized that he wants to put a positive obligation on PAWS . Mr . Goodwin explained that a list might be provided on January 1 but there could be turnovers and PAWS should have a continued obligation to provide an updated list of officers . He said his rationale is the ACOs are exercising police powers on behalf of the county , adding May 17 , 2016 -14- Minute Book 74 , Page243 Okaloosa County Board of County Commissioners they could be taking private property without some due process steps . Mr . Goodwin requested this section be beefed up . Mr . Alvin Henderson , Public Works Director , responded that he is excited about the language which has been added . He said PAWS has ten days to provide copies of the certificates of the ACOs. Mr . Henderson stated performance audits and inspections of the facilities will be conducted . Mr . Goodwin stated he does not remember reading that provision in the contract . Mr . Stewart ref erred to the last sentence in Paragraph 8 which states " The Contactor shall provide to the County a listing of all Animal Control Officers providing services under this Agreement ." He said the intent is one of continuing obligation . Mr . Goodwin asked Mr . Stewart if he believes that obligation is strong enough to which Mr . Stewart replied , "Yes and we have language they must produce (certifications) . " Mr . Goodwin stressed the burden should be on the vendor and not the county . Mr . Henderson said PAWS must provide updated training certificates pursuant to Florida Statutes when hiring or releasing ACOs . Mr . Goodwin referred to Page 11 and the requirement for inspection of the premises at least four