Okaloosa County BOCC — June 7, 2016 — 5-17-16 regular meeting minutes — reading text

encumbrances carryforward) RESOLUTION NO . 16-93 (BA #105) (f) Resolution amending FY 2016 Budget , General Fund (budget transfer in from Self Insurance Fund) RESOLUTION NO. 16-94 (BA #106) 7. County Administration : Ratification of staff ' s action in filing petition with Department of Economic Opportunity to determine status of Emerald Coast Bridge Authority 8. County Administration : Approval of sub-agreement with Safe Connections (Grant No . 2016-JAGC-OKAL-3-H3-214) and to make sub-agreement retroactive to October 1 , 2015 9. Growth Management : Approval of Amendment No . 2 to Contract Cl6-2334-GM with Tindale Oliver for preparation of Transit Development Plan 10 . Sheriff : Law Enforcement Trust Fund disbursements- Northwest Florida Concerns of Police Survivors , $2 , 500 ; and Sigma Omicron Omega Graduate Chapter of Alpha Kappa Alpha Sorority , $500 11 . County Administration: Certification of Local Government approval for non-profit organization (Opportunity Place , Inc . ) for Emergency Shelter Only 12 . County Administration : Certification of Local Government approval for non-profit organization (Okaloosa-Walton Homeless Continuum of Care) for Emergency Shelter Only 13 . County Administration : Proclamation designating May as Blue Star Mothers of America Month 14 . Public Safety : School Bus Transportation Lease with the School Board of Okaloosa County for disaster transportation services 15 . Public Safety : 2016-17 Hazards Analysis Grant Contract 16 . Public Safety : Proclamation designating week of May 15-21 , 2016 as Emergency Medical Services Week 17 . Public Safety : Direct payment of Airgas Invoice #9500328026 for April 2016 in the amount of $3 , 137 . 81 18. Purchasing : Approval to purchase new Ford Type II Transit mid-roof ambulance off Florida Sheriff ' s Association Contract #FSA16-VEF12 . 0 at a total cost of $108 , 310 from Quality Emergency Vehicles 19 . Purchasing : Amendment No . 3 to B&C Fire Safety , Inc . Contract (C15-2258-FM) for repair , inspection and service May 17 , 2016 -6- Minute Book 74 , Page 235 Okaloosa County Board of County Commissioners  of fire extinguishers , fire alarms , fire pump and sprinkler systems in county facilities 20 . Purchasing : Approval to auction fixed assets and other items which remain at the vacated Crestview Courthouse through Global Auction Services and for staff to remove auctioned items from the fixed asset list after sale 21 . Purchasing : Approval to remove six Property Appraiser ' s vehicles from fixed asset list ; vehicles were sold to Triangle Chevrolet 22 . Purchasing : Approve contract with Schindler Elevator Corporation to provide elevator and escalator maintenance at Destin-Fort Walton Beach Airport 23 . Purchasing : Authorization for staff to begin contract negotiations with Warren Averett for professional auditing services 24 . Purchasing : Reject bids for compact excavator and purchase off State Contract from Clark Equipment Company at a cost of $46 , 603 . 40 25 . Purchasing : Approve contract with Airbus OS Communications for maintenance and support for the E 9-1-1 systems/network 26 . Public Works : Submerged Lands Lease Annual Wet Slip Report and Gross Income Reporting for Okaloosa Island Pier 27 . Public Works : Extension of Task Order No . 65 with HOR Engineering for Gap Creek 319 Project (Contract C06-134 6- PW) 28 . Public Works : Ratification of 2016 FOOT TAP sidewalk applications 29 . Public Works : Execution of FOOT Local Agency Program (LAP) agreement for construction and CEI services for the Rocky Bayou Drive Sidewalk Project and Signature Resolution RESOLUTION NO . 16-95 30 . Supervisor of Elections : Federal Elections Activities Plan Grant Certificate of Matching Funds 31 . Tourist Development : Four-month contract extension with Peter Mayer Advertising (Contract Cl2-2007-TDC) 32 . Tourist Development : Approve assignment and assumption agreement between Alcalde & Fay , LTD and The Gaboton Group , LLC for federal lobbyist services (Contract Cl2-1996-TDC) 33 . Tourist Development : Approval and execution of Department of Air Force License #USAF-AFMC-FTFA-15-2-0271 for purpose of beach restoration and renourishment on Okaloosa Island from February 21 , 2016 through February 20 , 2021 34 . Tourist Development : Approve payment in advance for Visit Florida Welcome Center brochure in the amount of $2,410 . 50 for period July 1 , 2016 through June 30 , 2017 May 17 , 2016 -7- Minute Book 74 , Page 236 Okaloosa County Board of County Commissioners 35 . Water & Sewer : Contract renewal with GreenSouth Solutions , Inc . for transportation , hauling , and disposal of bio- solids from Arbennie Pritchett Water Reclamation Facility 36 . Water & Sewer : Contract renewal with Harcros Chemicals , Inc . (amendment #1 to Contract Cl3-2072-WS) to provide chlorine gas/liquid and other products for disinfection purposes at three water reclamation facilities 37 . Water & Sewer : Approve easement acquisition process for Okaloosa Island Water Supply Project , including payment of $8 , 000 and demolition of structure located within easement 5 yeas . 2. Airports : Approve contract with Environmental Management Resources of Washington , Inc . for construction of Eglin Air Force Base Aircraft Rescue and Firefighting (ARFF) facility at Destin-Fort Walton Beach Airport Mr . Tracy Stage , Airports Director , requested approval of this contract with Environmental Management Resources of Washington , Inc . (EMR) for construction of the ARFF facility . He stated on April 5 , 2016 , the Board approved awarding the bid to EMR . On April 19 , 2016 , he said the Board approved an agreement between the Water & Sewer Department and the 96th Civil Engineering Group at Eglin AFB for site work (extension of water main at Taxiway H for this project) . Mr . Stage stated these are examples of how Okaloosa County defines a joint-use airport . He noted this project has been discussed since 2009 and today is the 15th time the issue has been addressed . Mr . Stage requested the Board move forward with approval of the contract and to authorize the Chairman to execute it . Mr . Windes said he felt something of this magnitude should have some discussion and that is why he pulled it from consent. Mr. Boyles made motion , seconded by Mr . Harris , to approve the contract and to authorize the Chairman to execute same . 5 yeas . OLD BUSINESS - UPDATE ON COURTHOUSE ALIGNMENT Mr . Jason Autrey , Public Works Director , stated at the last meeting there was discussion on the orientation of the new Courthouse in Crestview . He said staff did sit down with the design team to discuss alternatives . Mr . Autrey provided a diagram of the site showing not only everything above ground currently but also the drainage , utilities , etc . which is underground . Site Option #1 , parallel to Main Street , and Site May 17 , 2016 -8- Minute Book 74 , Page 237 Okaloosa County Board of County Commissioners Option #2 , angled on the site and parallel to Highway 90 , were displayed . Mr . David Alsop , Sam Marshall Architects , stated there are advantages and disadvantages to both options . He stressed the new building will be larger than anything that has been on this site . Mr . Alsop said the biggest advantages of the option parallel to Main Street is protecting the large oak tree and better drainage . He stated this option would also allow for future e xpansion of the facility . Mr . Alsop advised the input of the Historical Board was taken into account but the best use of this site is the option which parallels Main Street . He told the Board they are at 50 % design and small changes now become big changes . Mr . Harris shared that he has learned the businesses downtown have suffered a 10 % to 15 % decline since the Courthouse was closed . He said he would like information on the costs for additional delays. Mr . Boyles asked for information on a shift , slight or radical , of the facility and what it would entail financially and in delays . Mr . Alsop answered there would be at least a six to eight week delay and the cost would be more than $50 , 000 . He said that is his best estimate at this time . Mr . Alsop added they held workshops and took all input . Mr . Harris asked if those are estimates for a worse-case scenario . Mr . Alsop replied there will be significantly more costs and delays if the change requires a smaller footprint and goes to a fourth story . When asked for clarification , Mr . Alsop agreed it would be grossly costly . Mr . Boyles stated al though the commissioners have not had the responsibility of being in depth with the workshops , it does not mean they have not been involved and aware of the concerns and comments . He said the design team has presented a pref erred alignment and their drawings are at the 50 % to 60 % mark . Mr . Boyles felt the downtown business owners cannot stand the delays , saying they need the traffic from the Courthouse . Mr . Boyles referred to the oak tree and said there is a contingent supporting preservation of the tree just as there is a contingent which wants to see the front columns when standing on the railroad tracks . He reported there is a large group which has threatened to picket if the oak tree is removed. Mr . Boyles said it is his understanding that any changes to the May 17 , 2016 -9- Minute Book 74 , Page238 Okaloosa County Board of County Commissioners preferred alignment will mean the oak tree must be taken down . Continuing , he pointed out that Main Street runs beyond the Courthouse and any rotation will affect other views of the building . Mr . Boyles said any rotation will put the building askew to everything else . He stated the Courthouse will be taller , wider , and longer than anything else which has ever been on this constrained site . Mrs . Ketchel stated she does not want to delay the project and does not want to add another story but she feels the Board needs to satisfy community leaders . She also advised that she does not want to spend another $100 , 000 or $200 , 000 . Mr . Autrey stated three public meetings were held , presentations were made to those in attendance and their input was taken . He told the Board it is almost impossible to make everyone happy . Mr . Autrey stated the preferred alignment is the most efficient use of this parcel and the building . Discussion continued regarding views approaching the building , decline of downtown businesses , the oak tree and potential protests to protect it , delays and additional costs . With regard to a question about degrees of rotation of the building , Mr . Alsop stated whether it is a slight rotation or a large one , it will take the same amount of time to redraw the plans and locate utilities . He said a five degree turn will throw the building askew from everything else . Mr . Alsop repeated the best orientation is parallel to Main Street . He said the columns are huge and the porch is curved ,