Okaloosa County School Board — Regular Meeting, February 27, 2023 — reading text

Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 Renewal of ITB 22-14 Band Instruments-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the renewal of ITB 22-14 Band Instruments-District Wide with Playground Music Center, effective March 29, 2023, through March 28, 2024. Public Content Request approval to renew ITB 22-14 Band Instruments-District Wide with Playground Music Center, based on fixed pricing. Additional instruments not specified in the award can be purchased at a fixed percentage discount. The contract will be used as needed and funds will be paid from Capital Funds, Project 2393 Band Instrument Replacement. The contract is effective March 29, 2023, through March 28, 2024 and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (602 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $65,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 3401 Title I Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution in the amount of $65,400.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution in the amount of $65,400.00 for Pryor Middle School. The purchase is made through State of Florida Contract #43211500- WSCA-15-ACS and will be purchased using Federal Funds, Project 3401 Title I. A copy of the quote is attached. For additional information, please contact Brooke Barron, Principal, Pryor Middle School, at (850) 833-3613. File Attachments QUOTE.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Benchmark Education Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,995.00 Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of printed materials from Benchmark Education Company for a combined total of $71,995.00. Public Content Request approval to purchase printed materials from Benchmark Education Company for a combined total of $71,995.00. Funds will be paid from General Funds, Project 6123 Reading Instruction and the purchase is exempt through 6A-1.012(11)(b). Copies of the quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum & Instruction, at (850) 833-5888. File Attachments BENCHMARK QUOTES.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 Sole Source Purchase Over $50,000: SS #23-20 CAE Healthcare, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,871.00 Budgeted : Yes Budget Source : Federal Funds, Project 2431 ESSER II-Dual Enrollment Recommended Action : Motion to approve the purchase of software and equipment from CAE Healthcare, Inc. in the amount of $63,871.00. Public Content Request approval of the purchase of software and equipment from CAE Healthcare, Inc. in the amount of $63,871.00. The software and equipment will be used with the nursing mannequins and is a sole source purchase through 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 2431 ESSER II-Dual Enrollment. A copy of the quote is attached. For additional information, please contact Jon Williams, Principal, Okaloosa Technical School, at (850) 833- 3500. File Attachments CAE QUOTE.pdf (261 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.22 Renewal of Tag-On Bid: MTS- 906BC Playground & Related Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing Tag-On Bid MTS-906BC Playground & Related Equipment through Volusia County Schools, effective through January 31, 2024. Public Content Request approval to renew Tag-On Bid MTS-906BC Playground & Related Equipment through Volusia County Schools. The contract is based on discount pricing, was awarded to multiple vendors, and will be used on an as needed basis. Funding will vary and the contract is effective through January 31, 2024. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-VOLUSIA CO.pdf (618 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.23 Addition