Okaloosa County School Board — Regular Meeting, February 27, 2023 — reading text

Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-06 Internet Services in the amount of $67,980.00, effective July 1, 2023, through June 30, 2024. Public Content Request renewal of ITB 21-06 Internet Services in the amount of $67,980.00 with Cox Business. Funds will be paid from FY24 General Funds. Copies of the renewal documents and Cox Business CSA are attached, and the contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments RENEWAL DOCUMENTS-COX.pdf (757 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, effective July 1, 2023, through June 30, 2024. Public Content Request approval to renew ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, Cox Business in the amount of $176,820.00, and Uniti Fiber in the amount of $43,200.00. Funds will be paid from FY24 General Funds. Copies of the renewal letters, original tabulation and Cox Business CSA are attached, and the contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments UNITI FIBER RENEWAL DOCUMENT.pdf (32 KB) ITB 21-05 AWARD TABULATION.pdf (284 KB) COX RENEWAL DOCUMENTS.pdf (1,855 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid with Morgan Development & Construction, Inc. as the Primary Service Provider, and Curtis Remodeling & Paint, Inc. as the Secondary Service Provider, effective April 28, 2023, through April 27, 2024. Public Content Request approval to renew ITB 20-11 Annual Ceiling Tile Replacement Bid with Morgan Development & Construction, Inc. as the Primary Service Provider, and Curtis Remodeling & Paint, Inc. as the Secondary Service Provider. The contract is based on fixed pricing and will be used as needed. Funds will be paid from Capital Funds as available. The contract is effective April 28, 2023, through April 27, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-11.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 Renewal of ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal of ITB 19-05 Chemicals for Cooling Towers, effective April 23, 2023, through April 22, 2024. Public Content Request approval to renew ITB 19-05 Chemicals for Cooling Towers with Browne Laboratories, Inc., based on fixed pricing. The contract is used on an as needed basis and will be paid from Capital Funds. The contact is effective April 23, 2023, through April 22, 2024 and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 19-05.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Renewal with Price Increase of ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal with price increase of ITB 18-07 Custodial Equipment and Repair Services- District Wide, effective April 10, 2023, through April 9, 2024. Public Content Request approval to renew ITB 18-07 Custodial Equipment and Repair Services-District Wide. In addition, both vendors, PR Chemical & Paper Supply and Supreme Paper Supply have requested a price increase. A price increase is allowable based on contract terms and is due to price increases by manufacturers. The contract is used on an as needed basis, based on fixed pricing, and will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2023, through April 9, 2024 and copies of the renewal/price increase documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689- 7890. File Attachments RENEWAL DOCUMENTS-PR CHEMICAL.pdf (1,178 KB) RENEWAL DOCUMENTS-SUPREME PAPER.pdf (541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the