Okaloosa County School Board — Regular Meeting, February 27, 2023 — reading text

Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a Hi-POD System for the Football Program in the amount of $3,349.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $3,349.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a Hi-POD System for the Football Program in the amount of $3,349.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a Hi-POD System for the Football Program in the amount of $3,349.00. File Attachments HI-Pod FWBHS.pdf (210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads for the Football Program in the amount of $1,495.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $1,495.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads for the Football Program in the amount of $1,495.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for iPads for the Football Program in the amount of $1,495.00. File Attachments FWBHS - iPads.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.6 Budget Amendment #5 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $2,030,380.56 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2023: General Fund $1,018,605.68 Debt Service Funds 81.06 Capital Project Funds 112,016.86 Other Special Revenue Funds - Federal 493,717.47 Other Special Revenue Funds - Food Service 405,959.49 Total - All Funds $2,030,380.56 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 05 - Jan 2023.pdf (1,434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for January 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2023. Public Content The financial statement for the month ending January 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-01.pdf (753 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.8 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,996.33 Budgeted : No Budget Source : Donations