Okaloosa County BOCC — July 6, 2016 — Revisions — reading text

identified by manufacturer of the parts, their country of origin and costs; and  (2) The location of the final assembly point for the rolling stock, including a description of the activities that will take place at the final assembly point and the cost of final assembly. §663.27 Pre-award purchaser's requirements certification. For purposes of this part, a pre-award purchaser's requirements certification is a certification a recipient keeps on file that— (a) The rolling stock the recipient is contracting for is the same product described in the purchaser's solicitation specification; and (b) The proposed manufacturer is a responsible manufacturer with the capability to produce a vehicle that meets the recipient's specification set forth in the recipient's solicitation. Subpart C—Post-Delivery Audits §663.31 Post-delivery audit requirements. A recipient purchasing revenue service rolling stock with FTA funds must ensure that a post-delivery audit under this part is complete before title to the rolling stock is transferred to the recipient. §663.33 Description of post-delivery audit. A post-delivery audit under this part includes— (a) A post-delivery Buy America certification as described in §663.35 of this part; (b) A post-delivery purchaser's requirements certification as described in §663.37 of this part; and (c) When appropriate, a manufacturer's Federal Motor Vehicle Safety Standard self- certification information as described in §663.41 or §663.43 of this part. §663.35 Post-delivery Buy America certification. For purposes of this part, a post-delivery Buy America certification is a certification that the recipient keeps on file that— (a) There is a letter from FTA which grants a waiver to the rolling stock received from the Buy America requirements under sections 165 (b)(1), or (b)(4) of the Surface Transportation Assistance Act of 1982, as amended; or (b) The recipient is satisfied that the rolling stock received meets the requirements of section 165 (a) or (b)(3) of the Surface Transportation Assistance Act of 1982, as amended, after having reviewed itself or by means of an audit prepared by someone other than the manufacturer or its agent documentation provided by the manufacturer which lists—  (1) Components and subcomponent parts of the rolling stock identified by manufacturer of the parts, their country of origin and costs; and (2) The actual location of the final assembly point for the rolling stock including a description of the activities which took place at the final assembly point and the cost of the final assembly. §663.37 Post-delivery purchaser's requirements certification. For purposes of this part, a post-delivery purchaser's requirements certification is a certification that the recipient keeps on file that— (a) Except for procurements covered under paragraph (c) in this section, a resident inspector (other than an agent or employee of the manufacturer) was at the manufacturing site throughout the period of manufacture of the rolling stock to be purchased and monitored and completed a report on the manufacture of such rolling stock. Such a report, at a minimum, shall— (1) Provide accurate records of all vehicle construction activities; and (2) Address how the construction and operation of the vehicles fulfills the contract specifications. (b) After reviewing the report required under paragraph (a) of this section, and visually inspecting and road testing the delivered vehicles, the vehicles meet the contract specifications. (c) For procurements of: (1) Ten or fewer buses; or (2) Procurements of twenty vehicles or fewer serving rural (other than urbanized) areas, or urbanized areas of 200,000 people or fewer; or (3) Any number of primary manufacturer standard production and unmodified vans, after visually inspecting and road testing the vehicles, the vehicles meet the contract specifications. [56 FR 48395, Sept. 24, 1991, as amended at 71 FR 14118, Mar. 21, 2006] §663.39 Post-delivery audit review. (a) If a recipient cannot complete a post-delivery audit because the recipient or its agent cannot certify Buy America compliance or that the rolling stock meets the purchaser's requirements specified in the contract, the rolling stock may be rejected and final acceptance by the recipient will not be required. The recipient may exercise any legal rights it has under the contract or at law.  (b) This provision does not preclude the recipient and manufacturer from agreeing to a conditional acceptance of rolling stock pending manufacturer's correction of deviations within a reasonable period of time. Subpart D—Certification of Compliance With or Inapplicability of Federal Motor Vehicle Safety Standards §663.41 Certification of compliance with Federal motor vehicle safety standards. If a vehicle purchased under this part is subject to the Federal Motor Vehicle Safety Standards issued by the National Highway Traffic Safety Administration in part 571 of this title, a recipient shall keep on file its certification that it received, both at the pre-award and post- delivery stage, a copy of the manufacturer's self-certification information that the vehicle complies with relevant Federal Motor Vehicle Safety Standards. §663.43 Certification that Federal motor vehicle standards do not apply. (a) Except for rolling stock subject to paragraph (b) of this section, if a vehicle purchased under this part is not subject to the Federal Motor Vehicle Safety Standards issued by the National Highway Traffic Safety Administration in part 571 of this title, the recipient shall keep on file its certification that it received a statement to that effect from the manufacturer. (b) This subpart shall not apply to rolling stock that is not a motor vehicle. FTA FORMS  PROCUREMENT FILE CHECKLIST Date Initials _______ Requisition ___________________ _____________ _______ ICE ___________________ _____________ _______ Federal Clauses ___________________ _____________ _______ Advertised ___________________ _____________ _______ Bid abstract ___________________ _____________ _______ Cost/Price ___________________ _____________ Analysis Bonds: _______ Bid ___________________ _____________ _______ Performance ___________________ _____________ _______ Payment ___________________ _____________ _______ Responsibility ___________________ _____________ Determination _______ Fair & Reasonable ___________________ _____________ Determination  PROCUREMENT FILE CHECKLIST Date Initials _______ SAM ___________________ _____________ Excluded Parties _______ Buy America ___________________ _____________ _______ Pre-Award ___________________ _____________ _______ Post Delivery ___________________ _____________ ______ Federal Clauses ___________________ ______________ Independent Cost Estimate Contract Type: Date of Estimate: Description of Goods / Service: Method of Obtaining the Estimate: I have obtained the following estimate from…. o Published Price List / Past pricing (date)____________ o Engineering or technical estimate o Independent Third Party estimate o Other (specify)_____________________________________________ Cost Estimate Details: Through the method stated above it has been determined that the total cost of the goods/services is expected to be: $_________________. Details are shown below. Cost of Standard Items Cost ($/ea) Cost ($/ea) Notes / Data Product Delivered No Freight Source A Cost of Services, Repairs, or Non-Standard Items Item / Task: Other Direct Labor Labor Allocated SG&A Profit Materials Costs (rate, hours) Class overhead Total B Signature of Preparer: The preceding cost estimate was obtained or prepared by: ______________________________ [For complex items or tasks, attach detailed spreadsheet(s) explaining rationale.] Responsibility Determination Form Bid/RFP No: _______________________________ Supplier: _______________________________ Date: _______________________________ For each of the areas described below, check that the appropriate research has been accomplished and provide a short description of the research and the results. Acceptable Comment 1. Appropriate financial, equipment, Yes No ___________________________ facility, and personnel ___________________________ ___________________________ ___________________________ 2. Ability to meet the delivery Yes No ___________________________ schedule ___________________________ ___________________________ ___________________________ 3. Satisfactory period of Yes No ___________________________ performance ___________________________ ___________________________ ___________________________ 4. Satisfactory record of integrity, Yes No ___________________________ not on debarred or suspended ___________________________ listings ___________________________ ___________________________ 5. Receipt of all necessary data from Yes No ___________________________ supplier ___________________________ ___________________________ ___________________________ Fair and Reasonable Price Determination FAIR AND REASONABLE PRICE DETERMINATION I hereby determine the price to be fair and reasonable based on at least one of the following: Check one or more: _____ Found reasonable on recent purchase. _____ Obtained from current price list. _____ Obtained from current catalog. _____ Commercial market sales price from advertisements. _____ Similar in related industry. _____ Personal knowledge of item procured. _____ Regulated rate (utility). _____ Other. Comments: ______ Copy of purchase order, quotes, catalog page, price list, etc. is attached. _____________________________ Purchasing Agent _____________________________ Date SOW Template Statement of Work Title: [Type text] 1.0 Project Background  Describe the need for the goods or services, the current environment, and the Transit Agency’s key objective(s) as it relates to this requirement. Provide a brief description/summary of the goods or services sought.  Short statement of the problem to be resolved  Expected project duration 