Fort Walton Beach Council agenda — 01-23-2007 regular agenda — reading text

519- 6300 5. ACCT. DESCRIPTION: City Hall Marquee 6. FY BUDGET: 2006- 07 7. AMOUNT BUDGETED: $ 25, 000 8. GRANT FUNDS: 0 YES IZJ NO AMOUNT 9. FUND TRANSFER: ~ YES D NO AMOUNT $ 6, 020. 75 10. FROM ACCT: 310- 8097- 572- 6997 11. TO ACCT: 310- 5074- 519- 6300 12. REASON FUNDS AVAILABLE FOR TRANSFER: Contingency account.  12. REASON FUNDS A V AILABLE FOR TRANSFER: Contingency account. 13. PRICE ANALYSIS: 0 ATTACHED 0 ADD' L MAT FDR ~ NONE BID ITEM DATA 14. DESCRIPTION OF BID ITEM: City Hall Marquee 15. SUPPLEMENTAL MATERIAL: ~ ATTACHED * 0 ADD' L MAT FDR 0 NONE 16. # BID INVITATIONS SENT: 29 17. # BIDS RECEIVED: 7 18. # RESPONSIVE BIDS: 7 19. RECOMMENDED VENDOR: Innovative Signs of Sarasota, Florida 20. BID AWARD AMOUNT: $31, 020. 75 21. COMMENTS:* 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: ~ YES 0 NO 0 ADD' L MAT FDR 25. TERM OF CONTRACT: Net 30 days 26. BID VALID TO: March 11, 2007 27. BID PRICE VALID FOR TERM OF CONTRACT: ~ YES 0 NO 28. WARRANTY PERIOD: 5 Years 29. DELIVERY TIME: 90 days 30. STATE CONTRACT: 0 YES ~ NO 31. CONTRACT #: N/ A 32. CO~OP PURCHASE: 0 YES ~ NO 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: 25 years 35. ITEM DEMO' D: 0 YES ~ NO 36. REFERENCES CHECKED: ~ D N/A YES D NO 37. CONTRACT: 0 ATTACHED 0 ADD' 1 MAT FDR IZI N/ A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: 0 YES 0 NO IZI N/A 39. CURRENT VENDOR: NO 40. CURRENT PRICE: N/ A RdiZ7~ Allen Lassiter Date ' / tJ //; 7 Service Operations Manager REVIEWED & SUBMITTED BY: k(~~ Thomas Murray, PE tJo/{)7 Date Public Works Director .. REVIEWED AND CONCUR: I / 11 J b 1 I . J e anahan Date Ci y Manager ATTACHMENT 1 BID SUMMARY COMMENTS The following comments relate to the "*,, item: ITEM 15 - Supplemental Material: A color sketch illustrating the sign is attached, which shows its general appearance and dimensions. Colors may be changed when the order is placed. ITEM 21 - Comments: The lowest bid from Sign Logic of Fort Walton Beach, Florida, included only an LED Display, without the required Identification Cabinet and mounting hardware, making their bid non- responsive.  City of Fort Walton Beach MEMORANDUM DATE: December 13, 2006 TO: Allen Lassiter Service Operations Manager FROM: Michael C. Tatum ~ Purchasing Directol!/ SUBJECT: Purchase of LED Color Display Sign with Identification Cabinet RFP # 07- 107 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, and the Purchasing Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approvalby the City Manager and Council. The bid file is available for review at the Purchasing Department. the The following information is furnished for those items applicable to Purchasing on Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Proposals Solicited 29 17. Number of Proposals Received 7 18. Number of Responsive Proposals 7 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj Attachment  II) c: 0 .... II) 0 8 U) o 0 0 0 S0 o e-J ~ 0 c N ou. 0 ci ro 0 ro ('<) I/) I/) 0 t- N e.s 0 0 Q Q Q) Q) Q) z II) o 0 .... C") t<) T'" 0 0 z >- >- 0 011) II) < 0 cD en en 0 1::e 0 M C") aJ fit .,. CD aJ 0 CI) - c Q E s c CD I) ~ 0 CD t) II) o Q) 0 it -;; 0 z II) c: 0 10 10 0 c 3 it S 0 C I) _0 " ,... I/) I/) aJ Ci 0 C ci ~ ro ro 0 Q) Q) Q) z 0 aJ S 1>> t- N Q Q OIQ) 0 0 0 ro aJ 1U ~ I/) 0 0 0 ct z ~ ~ oln I- 0 10_ Q Q en ~ z II) - 0 J c: 10 e 1;) ...... t<)C")..... en 0 0 - >- 0 en ..... fit .,. II) 0 in aJ 0 N .,. fit .. g~ U) 0 S ... 3t Q) c t: